UUFM Board Meeting

February 21 at the home of Joanne Douglas

Members present: Joanne Douglas, Meghan O’Flaherty, Bev Halverson, Madeline Bishop, Ken Moore (via phone link.)

Members absent: Stephen Bjorlin

Guest/Committee members: Kris Gabrielsen

I. Opening.

Chalice lighting

Quorum present

Next meeting time and place: Wednesday, March 21 at 7:00 at Stephen Bjorlin’s home (329 NE Eighth Street)

II. Old Business

Ad Hoc Committee Report on Suggestions for Rev. Tracy Springberry’s contract fulfillment. (See attached copy.)

Joanne reported on a meeting with Tracy about the Ad Hoc Document and what was interesting to her in view of her skill set and desire.

Tracy will preach at a regular service on March 4 and on June 3. (Madeline is directed to send a note to Kathleen about this speaker change.)

Here is a list of suggested tasks and observations pertinent to Tracy fulfilling her contract with us:

1. Do pastoral care, as requested by individuals through the end of August.

2. Tracy write up a list or a report of the things that would have been helpful for her to know when she began her work with UUFM. She has mentioned several things (e.g. the consensus process) that would have been very good for her to know right away. This will help UUFM to better prepare for a new minister.

3. Conduct a 3 or 4 session Adult RE class, to be held at the McMinnville Cooperative Ministries. This could be a class that Tracy has already conducted in the past or using a curriculum from UUA.

4. Deliver the sermon as scheduled on March 4^th.

5. Deliver the sermon on June 3^rd on the topic of Hope.

6. Be on call as a resource to ask questions about strategic planning and mission statement creation.

7. Attend committee and board meetings upon request to assist on specific topics/needs.

8. Create and coordinate a social justice event in Yamhill County, perhaps with the involvement of other churches.

9. Submit written monthly reports to the board on work done on behalf of UUFM to include in the board’s meeting minutes. This will be helpful for UUFM folks to see the work Tracy has on done for UUFM and would help with transparency.

10. . A final list of tasks will be agreed upon during the meeting between Tracy and the UUFM board.

III. New Business

Fundraising ideas as a result of business meeting on February 18.

Matching funds for pledges, discussion:

In view of matching fund money pledged by Ronni LaCroute and others, the amount we will now need to meet our shortfall for the year is $3000. Our participation goal is 80% of our group contributing in some way. Ken will write an email letter to members and Kris will create a pledge form for people to sign. We would like pledges to be signed by March 9 and submitted to Meghan.

We will try to find other people to chair any other fundraising ideas. (Online auction?)

We will not be paying a salary for director of RE for April, May or June. Dominique and Stephen will be taking those duties, and Jay Nelson has volunteered to be the new Chair of the RE committee.

Budget for 2018-2019. Considerations and important dates:

March 3 – Finance committee meets

March 18- Presentation of next year’s budget at an after church meeting (30 minutes only)

March 21 – next board meeting.

Mission statement: Ken has a committee and is doing research and consulting. Has been advised to go slow and produce a meaningful statement.

IV Suggestions for next month’s board meeting agenda:

Communications

Governance (Bi-Laws)

Submitted by Madeline Bishop to the board on February 22, 2018