UUFM BOARD OF DIRECTORS MEETING

Tuesday June 13th 2017

 

Present: John Braun, Stephen Bjorlin, Marilyn MacGregor, Denise Patton, Susan Teller, Joanne Douglas, Susie Godsey, Meghan OÕFlaherty and the Rev. Tracy Springberry

Not present – Sandy Coates, Kathleen McKinney

1. Old Board Meeting  /  Opening of Meeting @ 7 PM

                  A. Chalice lighting and Quorum determination - quorum was met.

B. Agenda was approved - Motion to approve - 1st Denise, 2nd Susie – All in favor.                                               Approval of previous minutes – 1st Joanne, 2nd Susie. All in favor.

C. TreasurerÕs Report – GA Delegates – approved $2020.00 total. From various committees

                  $1346.67 to Kris Gabrielsen – for her and Nathan.

                  $673.33 for Kathleen McKinney – who is traveling solo.

                  Motion to approve funds – 1st Susie, 2nd Marilyn. Approved

D. John will be sending out the new budget for review.

E. Thanks to ÒretiringÓ board members, adjournment of old board.

                   

  1. New Board Meeting
    1. Date and place of next meeting – Wednesday July 19 @ John BraunÕs – 6 PM
    2. Prior to meeting with past chairs, it was decided that we need to do research by contacting UU churches with similar experiences. We also need to ask the past chairs for their ideas for us to discuss. John plans to call Sarah in the district office for direction as well.
    3. Date for Board retreat and plans for the Fall – August 12th at the Cooperative Ministries from 12 noon to 4 PM. It was decided that we do not want a facilitator.
    4. TracyÕs Report – Tracy spent a considerable amount of time working on the letter to the congregation explaining her feelings on the position of Minister. She collected feedback and made an effort to get to know more members. She spent time working with the Membership Committee and has tried to meet with all the committees to help determine priorities.
    5. Set liaisons for all committees

                                               i.     Religious Education – Stephen

                                             ii.     Finance – Meghan

                                            iii.     Social Action – Susie

                                            iv.     Worship – Joanne

                                              v.     Membership – Sandy

                                            vi.     Communication – John

                                           vii.     Personnel – Marilyn

                                         viii.     Cores & Concerns – none

    1. Set responsibility for Bylaws and Policies & Procedures – Marilyn and Susie will work on Bylaws and John will revise Policies & Procedures.
    2. Shift checking authority from Denise to Meghan – to be done on 6/14 @ 10 AM; Marilyn will be added in July at a date and time to be determined.
    3. New members sign no conflict policy
    4. Old Business:

                                               i.     Revising TracyÕs contract – Tracy is planning to send in some suggestions on revising her contract.

                                             ii.     Hearing assists – the old ones are not repairable. New ones online are less expensive $260 (approx) but will they work with our current sound system?

    1. New Business:

                                               i.     Interfaith Immigration Group,– Susie is working with a group of ministers trying to educate their populations on what is going on with immigration. On 7/18 there is a training seminar by Rapid Response from Salem from 5:30 to 8:30 to discuss how to deal with ICE. On 9/3 there is a Panel Discussion on this issue and they are looking for fellowships to co-sponsor. Motion to approve a co-sponsor – 1st Joanne, 2nd Stephen. Carried.

                                             ii.     Picnic at KenÕs – Susie is doing some follow up.

    1. On Sept 3rd there will be no access to the Senior Center because of the holiday. The plan is to have the service outdoor in the park. Reserving the pavilion costs $80.

 

  1. Meeting adjourned by John Braun at 8:50 PM

Submitted by Stephen Bjorlin 7/15/17