UUFM BOARD OF DIRECTORS MEETING

Wednesday February 15th 2017

Present: John Braun, Stephen Bjorlin, Marilyn MacGregor, Sandy Coates, Kathleen McKinney, Denise Patton, Joanne Douglas, Susie Godsey and the Rev. Tracy Springberry

1. Opening Discussion – Going Deeper

2. Opening of Meeting – @ 5:10 PM

A. Chalice lighting, covenant reading 

B. Quorum determination - quorum was met.

C. Agenda was approved with some minor changes.

 motion to approve - 1^st Susie and 2^nd Marilyn

Date and place of next meeting – March 8^th, 5PM at Denise Patton’s house  

3. Continuing Business Updates

A. Treasurer's Report – Donations are down because of late deposits. 

* We received a “Thank You” letter from CASA for our donations

* Webinar discussed – “Communicating During Crises”

* Denise says that the Finance Committee is close to finishing the budget.

B. Committee Reports 

We need someone to take over making name badge buttons for services – Stephen volunteered to take this task over from Angela.  

Membership Committee – Does Dave Harvey still want to keep his membership? [Yes – John] 

Worship Committee – They are happy with recent services! 

C. Task Force Reports – N/A

D. Business Meeting this next Sunday

1. Stated Goals – Prepare the ground for growth and change

A. Go to a half time minister?

B. Purchase or rent a new facility?

C. Hire an Administrative Assistant?

E. Broad agreement on increasing both the hourly rate and the hours worked of the Director of Religious Education – to $14.00 per hour and 32 hour per month.

F. Policy on Cancellation of services due to inclement weather proposed by John and voted on. Motion to approve – 1^st Joanne and 2^nd Sandy. Motion carried unanimously. 

Policy on service cancellation: In the event of severe inclement weather (or other reason for cancelling a service), the board chair should consult with those directly responsible for the service – celebrant, faciliator, minister, etc. – before reaching a final decision on cancellation. If the decision is to cancel, those involved in the service should be notified immediately and the senior center staff should be informed through the UUFM senior center liaison as quickly as possible. An email should go out to all members and friends and if possible a note should be put on the door of the senior center.

4. Tracy’s Report

Tracy met with a number of members including Nakota and John. Also with Salem UU minister Rick Davis and a number of the committees including Membership, Rachel (DRE) and also attended the RE sponsored Super Bowl party. Tracy is also working with Bernie McGinnis on a ‘revamped’ version of his “UU 101” class for people new to UU. 

5. New Business

A. Budget Approval – not ready yet. 

B. Stewardship campaign – This is underway – Susie, Ted deChatelet and Bernie McGinnis are heading this up. 

C. Options for taking a stand: sanctuary status – We spoke about how to help local immigrants by providing a ‘hotline’ or taxi service for shopping or other necessary trips. 

6. Meeting adjourned at 7:10 PM by John Braun. 

Submitted by Stephen Bjorlin 2/26/17