UUFM BOARD OF DIRECTORS MEETING

Thursday January 19^th 2017

Present: John Braun, Stephen Bjorlin, Marilyn MacGregor, Sandy Coates, Kathleen McKinney, Denise Patton and the Rev. Tracy Springberry

Not present – Joanne Douglas, Susie Godsey

1. Opening Discussion – Going Deeper

2. Opening of Meeting – @ 5:10 PM

A. Chalice lighting, covenant reading 

B. Quorum determination - quorum was met.

C. Agenda approved with some minor changes. Minutes of the December meeting were approved with noted coreections. 1^st motion to approve  - 1^st Marilyn and 2^nd Denise

Date and place of next meeting – Wednesday February 15^th @ 5 PM at Sandy’s  

3. Continuing Business Updates

A. Treasurer's Report – Barb Roush is resigning as Chair. They may be able to function without a chair until the budget process begins but once that starts it will become necessary to have a Chair. Several suggestions were discussed such as dispersing the job functions or just have someone focus on the task of the budget. 

B. Committee Reports: 

Worship Committee – There were some complaints about the solstice service. It was not rehearsed. Also asking for more traditional services. 

Shared Ministry Committee – How with a quarter time minister do we make more connection points? Tracy is looking at options and solutions. 

Religious Education Committee – They had a brief meeting and it is going well. Rachel has some concerns about TAO – determining the interests of the kids in this group is not easy. Rachel asked: what do we want our kids to learn? Right now they are covering world religions.

C. Task Force Reports:

Report on a new Facility – Kathleen says that there apparently is nothing available that would fit our needs right now in McMinnville. One option brought up was the old “Jake’s Deli” location that may be up for sale again. 

Hearing Assist System – Eric took this in for repair and then tested it but there were still problems. He needs to take the equipment back again. 

Cluster Meeting Report – Kathleen attended the Cluster Meeting on January 8, 2017. Some of the topics discussed include the Women’s March On Portland, and the upcoming Cluster Day on March 18th. The workshops will be on stewardship, how to engage youth, developing covenant groups, coordinating social justice activities and integrating new members, volunteer recruitment and leadership development.

4. Tracy’s Report

Tracy had a number of priorities to work on including: 

• ¬ Rearranging her schedule to attend the Women’s Lunch
• ¬ Attend Pizza and the Principles
• ¬ Office hours – she thought it may be better to have something in the form of a class or group to meet more of the congregation. 
• ¬ Based on the Worship Committee meeting, work on more traditional preaching. 
• ¬ Regular and consistent office hours may help. 

Tracy also talked about a book – The In-Between Church – that the push and pull of growth, fear of change and the need to give room for discussion during change. 

5. New Business:

UUA Certification – Stephen is working on this but time is short!

Retaining documents from ministerial searches – John came up with a policy – see attached notes. Motion to Approve – 1^st Denise, 2^nd by Sandy. Motion carried unanimously.

Policy for cancellation of services due to weather. There was discussion on who should make this decision. Kathleen will send her proposed draft to John. 

A business meeting was set up for the 3^rd Sunday in February (2/19). Several of the topics to be discussed were raised: Are we in a position to move to a half-time minister? Do we increase the time and pay of the Director of Religious Education? Should we hire an administrative assistant?

6. Meeting adjourned at 7 PM by John Braun. 

Submitted by Stephen Bjorlin 2/5/17