UUFM BOARD OF DIRECTORS MEETING

Wednesday November 9, 2016

Present: John Braun, Stephen Bjorlin, Marilyn MacGregor, Sandy Coates, Joanne Douglas, Susie Godsey, Kathleen McKinney, Denise Patton and Tracy Springberry

1. Opening of Meeting – @ 7:00 PM

A. Chalice lighting, covenant reading,

B. Quorum determination - quorum was met.

C. Agenda was approved with 3 additions.

D. Approval of minutes for October meetings – First motion to approve by Susie Godsey and Second motion by Joanne Douglas.

2. Continuing Business Updates

A. Treasurer's Report – Denise asked if the part time minister was a permanent part of the budget from now on. It was decided that it was. John suggested that we discuss if we wanted move from quarter time to a half time minister. As to how soon this needed to happen, John suggested that this needed to be decided by December be included in the next budget cycle.

First motion to approve – Susie and second by Sandy Coates. All in favor to approve.

B. Committee Reports:

Membership Committee – Tracy planned to recommend committee members attend a Webinar on December 6^th on how to encourage visitors to become members.

C. Task Force Reports:

Move Planning – Some discussion about using the Christian Science building.

Holiday Party – date set for December 11^th. Joanne as talked to the Senior Center and has a plan for the day. She is looking for volunteers for tasks such as clean up and also for music during the event.

3. Tracy’s Report

Tracy reported on her recent activity including the 2 worship services that she performed. She has also met with several committees including Membership, Nominating, and Care and Concerns. She is still working on developing and advertising her office hours.

Tracy also commented on the desire by members to have more spiritual development. One thought was to have 20-30 minutes before any committee meeting to discuss such topics. She felt that this could also help create a more positive meeting environment.

4. Emails. Bernie asked us to discuss our current format and software for sending out emails to the membership as we have outgrown our current structure. He and Rob Tanner are looking at 2 software services that may involve a cost. Emma is recommended by the UUA and costs $200 per month – some services can cost as much as $500 per month. Tracy suggested MailChimp and believes that this service is free. In the end it was decided that we need to continue assessing these options but the board approved paying up to $500 for such services if necessary. First motion – Denise. Second by Sandy. All were in favor.

5. The Announcement Guidelines were approved by the board. First motion was by Denise. Second by Stephen. All were in favor.

6. Meeting adjourned at 8:30 by John Braun.

Submitted by Stephen Bjorlin 11/26/16