UUFM BOARD OF
DIRECTORS MEETING
Wednesday October
19, 2016
Present: John Braun, Stephen Bjorlin, Marilyn
MacGregor, Sandy Coates, Joanne Douglas, Susie Godsey, Kathleen McKinney,
Denise Patton and Tracy Springberry
1. Opening of Meeting – @ 6:00 PM
A.
Chalice lighting, covenant reading.
B.
Quorum determination - quorum met.
C.
Agenda approved
D.
Approval of minutes for September 12th meeting – The minutes with some
small spelling changes were approved.
2. Continuing Business Updates
A.
Treasurer's Report – Insurance coverage is okay and not expired. New
documents received regarding insurance. Denise requested that someone else
review. John has these documents and has offered to review them. Also discussed
if we paid any speakers in September – only Tracy. There was also some
discussions regarding changes in the balance sheet. 1st motion to
approve by Sandy and 2nd motion to approve by Marilyn.
B.
Committee Reports:
Membership Committee – Need to have all stakeholders at meetings. Key
people like Jamie Corff should be at these meetings since she coordinates the
greeters. And we need the greeters to focus on visitors. Also need a plan for
membership development. There was also a discussion about welcoming visitors
and whether this is creating the right welcoming environment. That is, should
we make them stand and introduce themselves? It was suggested that welcoming should
be everyoneÕs responsibility.
C. Task Force Reports:
Move Planning – Eric and Kathleen are the current members. Looked at
1st Baptist but there is no room there. Will be looking at 7th
Day Adventist church as an option.
Holiday Party – Joanne is recruiting members. In progress.
Stewardship – Right now this is Patriciafaye, Kris Gabrielsen, and
Joanne. In progress.
D. Cluster Meeting Report
– Kathleen attended the Cluster Meeting. There is an annual Social
Justice meeting at the Salem UU church on Oct 22nd. She also
reported that several of the congregations did solstice services. And on March
18 at the Willamette Falls UU in Oregon City there will be a one day
conference. This will involve people sharing ideas dealing with issues in their
congregations. This will involve several workshops approximately 90 minutes
long.
3. TracyÕs Report
Tracy has met with several committees including
Membership, Finance, Religious Education and Worship. She has not met with the
Communication Group. Tracy has also spent time with several members with
physical issues and injuries. She mentioned that DRE Rachel is doing well but
may need help storing some of the RE material since this is extensive.
The Day of the Dead service will be at the end of
October – 10/30. This needs to be communicated with the congregation
since this is not a normal service weekend.
Tracy needs to send out emails about her office
hours which will fluctuate as to day and time. John said that he will
coordinate the effort to allow Tracy a more direct way to send emails to the
congregation. As this is a change
from current policy, it may need to be reflected in an update to the Policy and
Procedures.
4. Planning for Board / COSM Retreat –
October 30th
A.
Do we need a facilitator?? John will ask Kris Gabrielsen to suggest names.
B. Committee Chairs –
Report on what is happening. Figure out where there is overlaps and holes that
need to be filed.
1.
What are the goals of your committee?
2.
What are the tasks covered by your committee?
3.
What are the problems and / or obstacles?
Mission statements, list of
tasks, and tasks done by people outside of the current committee membership.
The Communications Group has a draft that John will be sending out. Tracy has a
questionnaire to be sent to committee chairs.
5. New Business.
A.
Pizza and the Principles – Room is set, no childcare. Costs - $74 including
$50 for a sound person. Requesting that people bring plates and napkins.
B.
Paying Rachel for childcare and teaching. This was agreed if necessary to fill
open slots.
C.
Charlie Coates is the new Religious Education Committee Chairperson.
D.
There was also discussion of room rentals and if we could rent the Ôcraft roomÕ
and drop the Ôwellness roomÕ. Kathleen needs to address this with the Senior
Center and re-do the contracts.
E.
Webinars – Tuesday 11/25 @ 7-8 PM at JoanneÕs
F.
Emailing service announcements – Kathleen will meet with Rob Tanner to
learn how to do this.
G.
Someone is also needed to create name tags.
H.
Announcements – See guidelines – those that are not directly
related to UUFM activities or UU events more broadly will not go into the Order
of Service and need eventually to go on our Facebook page.
5. Meeting adjourned at 8:25PM by John Braun. 1st
motion by Joanne and 2nd motion by Sandy.
Submitted by Stephen Bjorlin 10/30/16