UUFM BOARD OF DIRECTORS MEETING

Monday, September 12th, 2016

6:00 PM at John Braun’s

 

Present: John Braun, Stephen Bjorlin, Marilyn MacGregor, Sandy Coates, Joanne Douglas, Susie Godsey, Denise Patton, Kathleen McKinney, and Rev. Tracy Springberry, Minister

Absent: None

Guests: None

1. Opening of Meeting – @ 6:05 PM

                A. Chalice lighting, covenant reading,

                B. Quorum determination - quorum was met.

                C. Agenda was approved after 2 items were added: Kathleen’s Cluster Meeting report as item D, under continuing Business and Joanne’s request for an increase in the music budget as item F under New business.

                D. Approval of minutes for August 10th – amended to show that Mary Gear was present not as a guest but as the minister. John will send out meeting agendas and previous month’s minutes sooner to allow adequate time to complete assigned Board tasks. On a motion by Sandy and Second by Susie, minutes of both August 10th regular meeting and September 4th retreat were approved as amended.

 

2. Continuing Business Updates

                A. Treasurer's Report – Denise reported that the Finance Committee asks the Board to create a Minister’s Discretionary Fund. After some discussion, members agreed to earmark $500 for same. The Finance Committee asks the Rites of Passage Fund, currently at $850 be increased to $1,000. Both requests were approved on a motion by Joanne and second by Denise. The Treasurer’s report was approved on a motion by Susie and second by Marilyn.

                B. Committee Reports –

1. The Membership Committee needs a Chair to coordinate members’ tasks and is slated to meet next on September 20th.

2.  The Religious Education Committee is still searching for a Youth / TAO teacher and is in the process of advertising for the position. Joanne suggested to advertise at other churches.

                C. Bi-Weekly Email – Currently handled by Kathryn Lundeen. Kathleen McKinney has been looking at what would be necessary to take over this responsibility.

D. Kathleen attended the Cluster Meeting – She talked about what she learned about other congregations’ sizes and whether they had a building of their own. Some were larger than us and still were meeting in a temporary facility and some had been meeting in a temporary building for many years.

3. Tracy’s Report

                A. Tracy reported that she has been meeting with several members and committees. She has met with Madeline on the Worship committee and Phil Newman with the Shared Ministry Committee. Along with the Board Retreat this is about all she has been able to be present for, up to now.

 

4. New Business

                A. John suggested that we change the name to “task force” for those committees that have a defined task and will disband once that task has been completed. This would give a more accurate impression of the temporary nature of the committee and may help attract members.

                B. A new Stewardship / Fundraising Task Force has been created with Joanne – she is to recruit Patriciafaye Marshall and Kris Gabrielsen as other possible members.

C. The Holiday Party was discussed. Historically this has been without a celebrant and included music and a potluck meal. There has been some dissatisfaction with this event and ideas are circulating on how to improve this if possible.  One suggestion was to do some sort of Winter Solstice celebration. Possibly with Cooperative Ministries. Joanne volunteered to help organize.

D. It was decided that a Task Force needs to be put together to work on exploring a possible future facility move. The idea of buying chairs was explored as a way to help elevate some of the crowding problems with our current space at the Senior Center. Chairs purchased through the Senior Center would be very expensive but there seem to be better, less expensive options via Costco. Kathleen volunteered to head up this task force and may recruit Eric Gabrielsen and Stacy Martin.

E. Marilyn volunteered to replace Madeline in her duties as Speaker Coordinator.

F. Next meetings of Board – 10/19 @ 6 PM and 11/9 @ 6 PM

Shared Ministry / Board Retreat – 10/30 - 4PM – 7 PM @ Cooperative Ministries.

 

5. Meeting adjourned at 8 PM – first motion Joann and seconded by Susie.

 

Submitted by Stephen Bjorlin 8/23/16