UUFM BOARD OF DIRECTORS MEETING
Monday, September 12th, 2016
6:00 PM at John Braun’s
Present: John
Braun, Stephen Bjorlin, Marilyn MacGregor,
Sandy Coates, Joanne Douglas, Susie Godsey, Denise
Patton, Kathleen McKinney, and Rev. Tracy Springberry,
Minister
Absent: None
Guests: None
1. Opening of
Meeting – @ 6:05 PM
A. Chalice lighting, covenant
reading,
B. Quorum determination - quorum
was met.
C. Agenda was approved after 2
items were added: Kathleen’s Cluster Meeting report as item D, under continuing
Business and Joanne’s request for an increase in the music budget as item F
under New business.
D. Approval of minutes for
August 10th – amended to show that Mary Gear was present not as a
guest but as the minister. John will send out meeting agendas and previous
month’s minutes sooner to allow adequate time to complete assigned Board tasks.
On a motion by Sandy and Second by Susie, minutes of both August 10th
regular meeting and September 4th retreat were approved as amended.
2. Continuing Business
Updates
A. Treasurer's Report – Denise
reported that the Finance Committee asks the Board to create a Minister’s
Discretionary Fund. After some discussion, members agreed to earmark $500 for
same. The Finance Committee asks the Rites of Passage Fund, currently at $850
be increased to $1,000. Both requests were approved on a motion by Joanne and
second by Denise. The Treasurer’s report was approved on a motion by Susie and
second by Marilyn.
B. Committee Reports –
1. The Membership
Committee needs a Chair to coordinate members’ tasks and is slated to meet next
on September 20th.
2. The Religious Education Committee is still
searching for a Youth / TAO teacher and is in the process of advertising for
the position. Joanne suggested to advertise at other churches.
C. Bi-Weekly Email – Currently
handled by Kathryn Lundeen. Kathleen McKinney has
been looking at what would be necessary to take over this responsibility.
D. Kathleen attended the Cluster Meeting – She talked about what she
learned about other congregations’ sizes and whether they had a building of
their own. Some were larger than us and still were meeting in a temporary
facility and some had been meeting in a temporary building for many years.
3. Tracy’s Report
A. Tracy reported that she has
been meeting with several members and committees. She has met with Madeline on
the Worship committee and Phil Newman with the Shared Ministry Committee. Along
with the Board Retreat this is about all she has been
able to be present for, up to now.
4. New Business
A. John suggested that we change
the name to “task force” for those committees that have a defined task and will
disband once that task has been completed. This would give a more accurate
impression of the temporary nature of the committee and may help attract
members.
B. A new Stewardship /
Fundraising Task Force has been created with Joanne – she is to recruit Patriciafaye Marshall and Kris Gabrielsen
as other possible members.
C. The Holiday Party was discussed. Historically
this has been without a celebrant and included music and a potluck meal. There
has been some dissatisfaction with this event and ideas are circulating on how
to improve this if possible. One
suggestion was to do some sort of Winter Solstice celebration. Possibly with
Cooperative Ministries. Joanne volunteered to help organize.
D. It was decided that a Task Force needs to be put together to work on
exploring a possible future facility move. The idea of buying chairs was
explored as a way to help elevate some of the crowding problems with our
current space at the Senior Center. Chairs purchased through the Senior Center
would be very expensive but there seem to be better, less expensive options via
Costco. Kathleen volunteered to head up this task force and may recruit Eric Gabrielsen and Stacy Martin.
E. Marilyn volunteered to replace Madeline in her duties as Speaker
Coordinator.
F. Next meetings
of Board – 10/19 @ 6 PM and 11/9 @ 6 PM
Shared Ministry /
Board Retreat – 10/30 - 4PM – 7 PM @ Cooperative Ministries.
5. Meeting
adjourned at 8 PM – first motion Joann and seconded by Susie.
Submitted by
Stephen Bjorlin 8/23/16