UUFM BOARD OF DIRECTORS MEETING

Wednesday August 10^th 2016

Present: John Braun, Stephen Bjorlin, Marilyn MacGregor, Sandy Coates, Joanne Douglas, Susie Godsey

Absent: Kathleen McKinney, Denise Patton

Guests: Mary Gear

1. Opening of Meeting – @ 6:05 PM

A. Chalice lighting, covenant reading,

B. Quorum determination - quorum was met.

C. Agenda was approved

D. Approval of minutes for July 19th meeting – a few changes were suggested. 1^st motion to approve – Susie Godsey. 2^nd motion – Sandy Coates. The minutes with changes were approved.

2. Continuing Business Updates

A. Treasurer's Report – It was decided that this needed to be gone over with Denise who is not present.

B. Committee Reports – there was a suggestion for the board chairman and all of the committee chairs to give a summation of what was accomplished during the past year. The thought was that this would be a good way for the larger congregation to hear about a lot of the work that was being done behind the scenes.

3. Mary’s Report

Mary gave her final report to the board. She discussed RE Teacher Training class to be presented on Saturday (8/13). Described as the “1^st Annual” Teacher Training Class to cover teacher challenges and safety reporting. Mary also reported that by the end of the day she will have fulfilled the estimated number of hours per her contract as a quarter time minister. This can be used going forward to determine expectations of our next minister.

4. New Business

A. Getting started with DRE Rachel Hayward. Background check has been sent in. Cost is $48 for DRE and teachers and there is a lower level of a background check for $10 that can be used for assistants and volunteers.

Mary mentioned that there is a ‘Safe Congregations’ handbook on the UUA Website that we can use for these types of classes and our reference going forward.

It was agreed that the timesheet for the DRE should go to the RE Chair and Board Chair – which is currently John Braun as he currently fills both positions.

It was also agreed that both the new DRE (Racheal) and the current DRE (Dominique) would both be getting paid for August – since there was overlap and training still in progress.

B. Getting started with Rev. Tracy Springberry. John has had some initial email conversations with Tracy. She has asked to do 1^st Sundays. However, she has a couple 1^st Sundays that for which she will not be available. October – 1^st Sunday her son is getting married. And January – 1^st Sunday actually falls on the 1^st and the Senior Center will be closed.

It was proposed that we have a 5^th Sunday service in October since we will have 5 Sundays that month. Service would be on October 30^th 2016. 1^st motion to approve – Joanne. 2^nd motion – Susie. All in Favor – motion was approved.

C. 2016 Board Retreat – The board retreat has been changed from August 27^th to September 4^th.

There was some discussion about what we would be discussing during the Board Retreat. Much of the discussion would be open but we want to cover the subject of a new facility for services. John asked me to take a look at the Christian Scientist church for sale on 8^th street. And Joanne volunteered to do some research on other available church spaces.

Mary had a suggestion that when we make a move we make an event out of the move similar to what UU Salem did. They started out the service at their old facility and then moved the service to their new facility.

5. Meeting adjourned at 8 PM by John Braun.

Submitted by Stephen Bjorlin 8/23/16