UUFM BOARD OF DIRECTORS MEETING

Tuesday July 19, 2016 @ 6 PM

 

Present: John Braun, Stephen Bjorlin, Marilyn MacGregor, Sandy Coates, Joanne Douglas, Kathleen McKinney

Absent: Susie Godsey, Denise Patton

Guests: Mary Gear

1. Opening of Meeting

                  A. Chalice lighting, covenant reading,

                  B. quorum determination - quorum was met.

                  C. Agenda was approved

                  D. Approval of minutes for June 8th meeting - changes were suggested - mostly spelling with some minor adjustments. 1st motion by Joanne, 2nd by Marilyn - minutes were approved.

2. Continuing Business Updates

                  A. Treasurer's Report – 1st motion to approve was by Sandy, John provided the 2nd – all in favor. The report was approved. 

                  B. Committee Reports – John requested that each committee needs to provide a list of members so that the web site can be updated with current members. There was also some discussion about how guest speakers are chosen and John suggested that we move this responsibility to the new minister. Joanne offered to discuss this with the worship committee.

                  C. Minister Search – Marilyn gave an update on the minister search. She mentioned that the search committee was very optimistic about their prospects.

3. MaryÕs Report

                  Mary gave a report about her experience at the General Assembly conference that she recently attended. She also spoke about several of the UUFM committee meetings that she had attended. Mary spoke about the recent exit interview for Dominique Bjorlin who is resigning as the Director of Religious Education and mentioned some of the things we have learned including the concerns about amount of time that is necessary for this position to fully function. It was brought up that we should have an exit interview for Mary as well as her last day is August 7th and she will be leaving for school on August 14th. It was decided that an exit interview should take place sometime during that week.

4. New Business

                  A. Religious Education – DRE Search Status – There is one applicant for this position. An interview is scheduled for Thursday July 21st.

                  B. We also discussed the need to hire a TAO Teacher, moving the current Littles teacher (Mary) from Littles to Middles and using volunteers and parents to support the Littles class. A teacher training class is planning to be held on August 6th for all of our volunteer teachers.

                  C. Planning for Board Retreat – August 27th We have a room at the Cooperative Ministries.

                  D. Posting Dick Adams talk on Website – Is there a need for a disclaimer? It was agreed to not censor the recording or post a disclaimer. It was also decided to put it on the website. There was discussion about how we should handle such difficult and controversial topics. Mary and John brought up the idea of a study group that is being discussed for the coming year. Another idea was to have a simplified service to discuss alternative perspectives.

               E. October 1st – Board / COSM Retreat

               F. Marilyn brought up the 1st Baptist Church article in the News Register mentioning that they were the first church in the area to be welcoming and accepting of the LGBT community. Mary agreed to write a letter to the News Register making them aware that we have been welcoming and accepting of the LGBT community for several years, and that we support the 1st Baptist effort to do the same.

               G. Planning for MaryÕs Farewell Event – August 7th  - Quilt is still in progress; John has reserved Ed Grenfell Park for the event. There was a motion to approve $200 for the quilt. Joanne made the motion, 2nd  by Sandy – all approved.

5. Adjourn:

Submitted by Stephen Bjorlin 7/31/16

 

UUFM BOARD OF DIRECTORS MEETING – SPECIAL MEETING

Tuesday July 29, 2016 @ 6 PM

 

Present: Kathleen McKinney, Joanne Douglas, John Braun, Stephen Bjorlin, Sandy Coates, Marilyn MacGregor, Denise Patton, Susie Godsey

Absent: none

Guests: Eric Gabrielsen, Charlie Coates

  1. Opening – Chalice lighting and covenant reading

Quorum determination – it was determined that we have a quorum.

  1. Report of Ministerial Search Committee – Marilyn presented a very strong recommendation for one of the prospective ministers – Tracy Springberry. She was highly recommended by all on the search committee. Marilyn briefly went through the process including some of the required steps for the interviewees and reference checks. It was a unanimous decision by the search committee to recommend Tracy Springberry for hire as UUFM quarter time minister.

The board all voted in favor to approve this recommendation.

 

  1. Report of RE Director Search Committee – Charlie Coates presented a recommendation to approve Rachel Hayward to be hired as the new Director of Religious Education. It was a unanimous decision by the search committee to recommend Rachel Hayward for hire as DRE.

The board all voted in favor to approve this recommendation.

 

  1. Date for next Board meeting was set for August 10th at 6PM at Susie GodseyÕs house.

 

  1. John adjourned the meeting.

 

Submitted by Stephen Bjorlin 7/31/16