UUFM Board meeting

June 8th 2016

1. First order of business was the meeting of the old board. After that meeting ended the new board was under way with a few changes. New board consists of the following members..

John Braun - Board Chair

Susie Godsey - Vice Chair

Denise Patton - Treasurer

Stephen Bjorlin - Secretary

Sandy Coates

Marilyn MacGregor

Joanne Douglas

Kathleen McKinney - Past Chair

Mary Gear - Minister

Introduction of new members - 3 new board members.

2. Establish Liaisons for all committees

A. Worship Committee - Joanne Douglas

B. Membership Committee - Sandy Coates

C. Religious Education Committee - Stephen Bjorlin

D. Finance Committee - Denise Patton

E. Social Action Committee - Kathleen McKinney

F. Cares & Concerns Committee - Susie Godsey

G. Communication Committee - John Braun

H. Personnel Committee - Marilyn MacGregor

3. Establish responsibilty for Bylaws and Policies & Procedures

Sandy and Kathleen agreed to work on this with a goal of completion after July.

Phil Newman was in attendance at the meeting and suggested that we need to have a current version of the policies and procedures. Mary Gear said that a lawyer had looked at our bylaws and did not see an issue on the legal side of things. John Braun wanted to check with other UU locations, such as Salem, to see how they approached this task and asked Sandy to look into this.

4. Shift checking authority from Kathleen McKinney to John Braun

Sandy Coates made the motion to add John and drop Kathleen - and keep Susie Godsey and Denise Patton.

Marilyn MacGregor 2nd the motion

Vote - all in favor

5. Set Date for Board Retreat

Date was set for Saturday August 27th 2016 8 AM to Noon

6. Set date for Joint Board - Committe on Shared Ministry Retreat

Phil Newman suggested a joint meeting of the board, the COSM and the Worship and RE committees to help clarify the division of labor between them. Various alternatives were discussed: including the Membership Committee, including only chairpersons of the committees, and using a simplified service to discuss these issues. A tentative date for this was set for October 1st, 2016.

7. Decide on days to have Board meetings - it was decided to keep it on the 2nd Wednesday 6 PM to 8 PM

8. Decide on date and location of July Board meeting - July 19th (Tuesday) at Sandy's house 2653 NW Mt Ashland, McMinnville, OR

9. New Members sign No Conflict Policy – this was signed by all members

10. New Business

A. Approve search for new RE Director - This was approved. It was decided to have the search / hiring committee to consist of 3 people - Mary Gear, one person from the RE committee and one person from the personel committee.

Mary extinguished the flame

John adjourned the meeting.