UUFM BOARD OF DIRECTORS’ BOARD MEETING

MINUTES

May 11, 2016

Present: Kathleen McKinney (Chair), Vicky Wilbanks, Wendell Kringen, Susie Godsey, Sandy Coates, Denise Patton, John Braun, Mary Gear, Minister

1. Opening

a. Chalice Lighting - by Mary

b. Covenant read - by all

c. Quorum - A quorum was determined

d. The meeting was called to order

e. Agenda was approved.

f. A motion was made to approve the April minutes with a correction. The motion carried unanimously.

2. Welcome to Anna Barsotti - COSM member (Committee on Shared Ministry)

COSM requested that one of their members attend our board meetings. Anna volunteered. Kathleen wondered if she were going to attend the meeting, if she just shouldn’t be on the board. Mary said that because the Board and COSM function quite differently, and this would be a large commitment with possible conflict, it would not be a good idea. Anna mentioned that the COSM might rotate who attends our board meetings. It was also discussed that COSM could be represented at the Board Retreat.

3. Continuing Business

a. Treasurer’s Report

Everything seems to be going smoothly.

Membership remains at 61. Bob and Debbie Applegate sold their property and moved to Portland. They completed their pledge before they left.

A motion was made by Susie and seconded to approve the Treasurer’s report. The motion carried unanimously.

b. Committee Reports

There were none.

The Communication Committee needs a Liaison. Kathleen volunteered

4. Committees vs. groups - policy

Wendell presented a handout. The last line was in error. It should read “When a new committee or group is formed, the Board will be notified.” Kathleen will send Wendell the correct version. Wendell will make sure the new policy is included in the Policy and Procedures manual.

Bylaws changes need to be updated, with the most current one posted on the web page. Policies and Procedures need to be updated and posted on the web page.

It was suggested that revision of the Policies and Procedures manual should not take Board time. Rather, two people should work on the revisions. Sandy and Kathleen volunteered to do this. It was suggested that the numbering system be revised, so that the entire document need not be changed. Also, committees should be contacted and informed that the Board would like to make several sections such as the celebrant handbook separate, and ask for their help in separating the Policies and Procedures.

5. Mary’s Report

Lay Ministry – is concentrating on training. They have purchased a manual.

Communication Team - Kris Gabrielsen chaired the first meeting, Mary chaired the second meeting. Two sub groups were formed, and they will reconvene in June. Bernie McGinnis and Bob Tanner are working on software programs.

The stewardship drive was a huge success.

The multigenerational service went well.

Mary’s next service to preach at is in June.

Mary will be officiating the wedding of Liz and Thea this weekend. She suggested that since this will be the first wedding under the auspices of our Fellowship, a file be created for these events. Vicky will create a file and put relevant documents in the file when Mary sends them.

6. Minister Search Status

The notice has been posted on the web for a week as of this date. The deadline may be extended.

7. New Business

a. Picnic date is set for August 14^th at the home of Ken Moore. There will not be a campout. The agenda of previous years will probably be used.

b. Policy on Politics

Kathleen distributed an abbreviated version of the policy to be inserted in the “order of service”. Board members have the full document. Much discussion followed about how the Fellowship should be handling these requests when they arise. What does the Fellowship consider appropriate? Does the Fellowship have a process to decide what they will endorse as a Fellowship? An example of a current issue might be “minimum wage”. Space is always an issue in the “order of service”. An electronic newsletter would solve space problems.

c. Business Meeting Agenda

Kathleen reviewed the Business Meeting agenda.

She will review all the changes that have happened over the last year.

Elections will take place for Board replacements. Board members who will carry over to next year are John Braun, Susie Godsey and Sandy Coates. Denise is running for another one year term. New board members nominated are Marilyn MacGregor and Stephen Bjorlin. John has been nominated for Chair, Susie for Vice Chair, Denise Patton for Treasurer and Stephen Bjorlin Secretary. We will also vote on a new Nominating committee and alternates.

Budget will be voted on for next year.

e. Report on Cluster Meeting, Covenant

Kathleen reported on a request from the Cluster for our Fellowship to sign a covenant agreeing to send a delegate to meetings of several UU churches within our area and support Cluster activities. The delegate will give and receive information on church activities. Anna Barsotti and Sandy Coates indicated an interest in attending the meetings, and their names will be added to the mailing list to receive information about the Cluster.

f. Possible Charitable Fund

Judy Spinner asked Denise to present the idea of creating a fund within our Fellowship to help members of our Fellowship who are experiencing hardship. It was noted that this could be easily managed by creating a Minister Discretionary Fund, as is done in other churches. The Board seemed agreeable to this, and Judy Spinner will be told that this item is on the table, but will not be immediately addressed.

.

Next Board Meeting June 8^th, 2016 6:00 pm

264 SW Mt. Mazama Street, McMinnville, OR 97128

(Home of John and Nancy Braun)

A motion was to adjourn the meeting at 8:00pm. The motion carried and was unanimously approved.

Respectfully submitted by Vicky Wilbanks