UUFM BOARD OF DIRECTORS’ BOARD MEETING

MINUTES

February 3, 2016

Present: Kathleen McKinney (Chair), Vicky Wilbanks, Wendell Kringen, Susie Godsey, John Braun, Sandy Coates, Mary Gear, Minister.

Absent: Denise Patton

Guests: Beth Dell, Phil Newman.

1. Opening

a. Chalice Lighting - by Mary

b. Covenant read - by all

c. Quorum - A quorum was determined

d. The meeting was called to order

e. Agenda was approved, with an addition under New Business concerning authorization for Mary to facilitate weddings under the authority of the Fellowship.

A motion was made to approve the January 13th minutes. The motion carried unanimously.

2. COSM Report

Phil Newman, Beth Dell, and Mary spoke about the Committee on Shared Ministry, and its progress. They presented the UUFM Draft Committee Charter, and after discussion, it was decided that the last sentence of the document needs to be qualified as to why non-members could only attend meetings by invitation.

COSM will report to the Board at least twice a year.

A motion was made by Susie and seconded by John to accept the UUFM Draft Committee Charter with modifications. The motion carried and passed unanimously.

3. Continuing Business

a. Treasurer’s Report

Denise was absent from meeting. No report was available.

(1) Draft Budget for Board comments.

Board discussed a possible increase may be needed for the RE Coordinator’s salary in order to be in line with the minimum wage requirements. The RE budget shows an increase.

A line should be added for professional development.

b. Committee Reports

Cares and Concerns

All is going well. Volunteers are needed to drive Bev Halverson to appointments etc. after her shoulder surgery.

c. Shared Ministry - small groups February 14th

The format will include a 10 minute introduction.

Small groups will discuss each question for 10 minutes, and then report findings to larger group.

The final question will be a secret ballot asking participants to respond as to whether they would be willing and able to pledge at least as much as they did last year if they support continuing with a minister.

d. Bylaws changes - finalize.

Kris will send the document out to Fellowship the weekend of Feb. 6-7.

Big changes are:-

Nominating Committee - 2 year commitment

Guidance for Nominating Committee should be available.

Treasurer position should be a 2 year term. Officers would be voted on by the membership instead of being chosen at the first board meeting.

A motion was made by Susie and seconded by Vicky to approve the revised bylaws. The motion carried and passed unanimously.

e. Personnel Committee Report

Kathleen reported that she and the Personnel Committee met with Corbett Gordon.

Issues addressed:

Increase RE Coordinator‘s salary to address minimum wage concerns.

Need an Employee Handbook. (Committee will put together.)

Mary will bring a draft contract for the pianist to the committee to help clarify the position has “independent contractor” status.

f.. Mary’s Report

Mary reported discussion about forming a Lay Ministry is underway. 3 women all of whom have counseling experience are interested in participating. It would be nice to have a man join the group if possible.

The Worship Committee is going well. Music at services was discussed.

g. Stewardship pledge drive

Patriciafaye Marshall and Kris Gabrielsen will be chairing the pledge drive.

They are working with the Finance Committee on logistics.

4. New Business

a. Committees vs. groups - policy needed?

Kathleen will send out her draft. This issue can be discussed at the next board meeting.

b. Mary’s Requests

Mary requested funds for items such as pamphlets, books, and other small amounts for the new COSM and Lay Ministry Team. The Board suggested these funds should be in the Ministerial Budget. Mary requested that the Board officially authorize her to perform weddings under the authority of our Fellowship.

A motion was made by Wendell and seconded to authorize Mary to perform weddings under the authority of the Fellowship. The motion carried and passed unanimously.

4. Announcements

No announcements.

Next Board Meeting March 9th, 6:00 pm, 2693 Mt. Ashland Ave. McMinnville, (Home of Home of Sandy Coates)

A motion was made to adjourn the meeting at

8:30 pm. The motion carried and was unanimously approved.

Respectfully submitted by Vicky Wilbanks.