UUFM BOARD OF DIRECTORS’ BOARD MEETING
MINUTES
January 13, 2016
Present: Kathleen McKinney (Chair), Vicky Wilbanks,
Wendell Kringen, Susie Godsey, Denise Patton,
John Braun
Absent: Mary Gear, Minister
1. Opening
a. Chalice Lighting - by Kathleen
b. Covenant read - by all
c. Quorum - A
quorum was determined
d. The meeting
was called to order
e. Agenda was approved .
f. A motion
was made by Wendell and seconded by Susie to approve the December 8th minutes
with corrections. The motion carried
unanimously.
2. Continuing Business
a. Treasurer’s Report
A motion
was made and seconded to approve the December Treasurer’s report. The motion carried unanimously.
b. Committee
Reports
Cares
and Concerns
The Board received a letter from the Susan Marrant
representing the Cares and
Concerns committee with some concerns and requests.
Membership Committee
Denise
reported that 5 people will be joining on January 17th, 2016. These people are June Holmes, Charles and
Sandy Coates, Thomas and Heidi Hoskins.
Hospitality
Committee
Denise
reported that two new people have joined, Beth Dell and Marilyn MacGregor.
Finance
Committee
The Board
received email from Barb Roush requesting an approval for funding to send two
people to training. Barb indicated that
she is ready to be relieved of her position as Chair of the Finance Committee.
No one currently has volunteered to chair.
A motion
was made to take $250 from the Board & Admin Trainings fund to send two
people to the Center for Nonprofit Stewardship workshop on February 23rd,
from
9 am to 4
pm in Corvallis. The motion carried
unanimously.
c. Shared
Ministry next steps (schedule)
Discussion
took place on questions that need to be asked of the Fellowship to ensure that
they feel they have been heard.
Possible questions could be:
What does
shared ministry mean to you?
How have
things changed with Mary’s influence?
Do you like
the changes?
What
changes would you like to see going forward?
We may
create a question about the pledge drive to find out if members would be
willing to match or exceed their last pledge in order to help raise funds to
continue with shared ministry.
John Braun
offered to work with Kathleen on preparing for the small group discussions.
d. COSM
status and change to Policies and Procedures
Liaisons
should share the term limit guideline with their committees. Susie Godsey, board member, the liaison to
the Cares and Concerns committee will share this information with Cares and
Concerns.
e. Bylaws
change (how officers are chosen)
Kathleen is
proposing revisions to the Bylaws. The Bylaws require that the revised document
go before the Council of Past Chairs.
Members of that committee are Nakota Ashstarte, Phil Newman, Ken Moore
and Kris Gabrielsen. The plan is to send
out revisions to the membership with the notice for the February 7th
service. That will be more than 30 days prior to the March 20th
business meeting.
f. Personnel
Committee - Corbett Gordon
More members
are needed for the Personnel Committee.
Two people are interested in being on the committee, Susan Marrant and
Marilyn MacGregor. Kathleen and Mary
will attend the first committee meeting.
Corbett Gordon is an attorney who been asked to join the committee as an
advisor, and she is willing to work pro bono.
g. Mary’s
Report
Mary was
unable to be at this board meeting due to training conflicts, and submitted a
written report, which Kathleen read to board members.
h. Board
member replacement
Sandy
Coates and Thomas Hoskins were the nominees presented to the board to fill the
vacancy.
A motion
was made by John Braun and seconded by Vicky Wilbanks to appoint Sandy Coates
to the board contingent upon her becoming a member of UUFM at the joining
ceremony on January 17th, 2016.
The motion carried unanimously.
i. Stewardship
Pledge Drive
Patriciafaye
Marshall has agreed to be chair of the pledge drive, and the Board approved
Patriciafaye‘s request to work with a co-chair.
3. New
Business
a. Fall
Legacy project
Kris
Gabrielsen is very interested in creating a legacy project, which involves
identifying people who wish to leave a legacy to UUFM in their will. It was decided that September 2016 would be
the best time for this project to go forward.
A motion
was made by Vicky and seconded by John to approve the Fall Legacy Project. The motion carried unanimously.
4. Announcements
No
announcements.
Next
Board Meeting February 3rd, 6:00 pm
2400 NW Horizon,
McMinnville, OR 97128
(Home of David and Susie Godsey)
A motion
was made by John and seconded by Susie to adjourn the meeting at
8:30
pm. The motion carried and was
unanimously approved.
Respectfully submitted by Vicky Wilbanks