UUFM BOARD OF DIRECTORS’ BOARD MEETING

MINUTES

January 13, 2016

 

Present:  Kathleen McKinney (Chair), Vicky Wilbanks, Wendell Kringen, Susie Godsey, Denise Patton,  John Braun 

Absent:  Mary Gear, Minister

 

1.       Opening

a.  Chalice Lighting - by Kathleen

b.  Covenant read - by all

c.   Quorum - A quorum was determined

d.   The meeting was called to order

e.       Agenda was approved . 

f.   A motion was made by Wendell and seconded by Susie to approve the December 8th minutes with corrections.  The motion carried unanimously.  

           

2.  Continuing Business

 

a.       Treasurer’s Report

 

      A motion was made and seconded to approve the December Treasurer’s report.  The motion carried unanimously.

     

b.   Committee Reports

      Cares and Concerns

The Board received a letter from the Susan Marrant representing the Cares and

Concerns committee with some concerns and requests. 

Membership Committee

      Denise reported that 5 people will be joining on January 17th, 2016.  These people are June Holmes, Charles and Sandy Coates, Thomas and Heidi Hoskins.

      Hospitality Committee

      Denise reported that two new people have joined, Beth Dell and Marilyn MacGregor.

      Finance Committee

      The Board received email from Barb Roush requesting an approval for funding to send two people to training.  Barb indicated that she is ready to be relieved of her position as Chair of the Finance Committee. No one currently has volunteered to chair.

      A motion was made to take $250 from the Board & Admin Trainings fund to send two people to the Center for Nonprofit Stewardship workshop on February 23rd, from

      9 am to 4 pm in Corvallis.  The motion carried unanimously.

 

c.   Shared Ministry next steps (schedule)

      Discussion took place on questions that need to be asked of the Fellowship to ensure that they feel they have been heard.   Possible questions could be:

      What does shared ministry mean to you?

      How have things changed with Mary’s influence?

      Do you like the changes?

      What changes would you like to see going forward?

      We may create a question about the pledge drive to find out if members would be willing to match or exceed their last pledge in order to help raise funds to continue with shared ministry.

      John Braun offered to work with Kathleen on preparing for the small group discussions.

 

d.   COSM status and change to Policies and Procedures

      Liaisons should share the term limit guideline with their committees.  Susie Godsey, board member, the liaison to the Cares and Concerns committee will share this information with Cares and Concerns.

           

e.   Bylaws change (how officers are chosen)

      Kathleen is proposing revisions to the Bylaws. The Bylaws require that the revised document go before the Council of Past Chairs.   Members of that committee are Nakota Ashstarte, Phil Newman, Ken Moore and Kris Gabrielsen.  The plan is to send out revisions to the membership with the notice for the February 7th service. That will be more than 30 days prior to the March 20th business meeting.

 

f.    Personnel Committee - Corbett Gordon

      More members are needed for the Personnel Committee.  Two people are interested in being on the committee, Susan Marrant and Marilyn MacGregor.   Kathleen and Mary will attend the first committee meeting.  Corbett Gordon is an attorney who been asked to join the committee as an advisor, and she is willing to work pro bono.       

 

g.   Mary’s Report

      Mary was unable to be at this board meeting due to training conflicts, and submitted a written report, which Kathleen read to board members.

 

h.   Board member replacement

      Sandy Coates and Thomas Hoskins were the nominees presented to the board to fill the vacancy. 

      A motion was made by John Braun and seconded by Vicky Wilbanks to appoint Sandy Coates to the board contingent upon her becoming a member of UUFM at the joining ceremony on January 17th, 2016.   The motion carried unanimously.

 

i.    Stewardship Pledge Drive

      Patriciafaye Marshall has agreed to be chair of the pledge drive, and the Board approved Patriciafaye‘s request to work with a co-chair. 

 

3. New Business

a. Fall Legacy project

      Kris Gabrielsen is very interested in creating a legacy project, which involves identifying people who wish to leave a legacy to UUFM in their will.  It was decided that September 2016 would be the best time for this project to go forward.

      A motion was made by Vicky and seconded by John to approve the Fall Legacy Project.  The motion carried unanimously.

 

4. Announcements

      No announcements.

 

 

            Next Board Meeting February 3rd, 6:00 pm

                                     2400 NW Horizon, McMinnville, OR 97128

                                      (Home of David and Susie Godsey)

 

      A motion was made by John and seconded by Susie to adjourn the meeting at

      8:30 pm.  The motion carried and was unanimously approved.

 

 

      Respectfully submitted by Vicky Wilbanks