UUFM BOARD OF DIRECTORS’ BOARD MEETING

MINUTES

November 11, 2015

Present: Kathleen McKinney (Chair), Vicky Wilbanks, Wendell Kringen, Susie Godsey, Denise Patton, Jeannie Kleinschmit, Mary Gear, Minister

Absent: John Braun

1. Opening

a. Chalice Lighting - by Mary

b. Covenant read - by all

c. Quorum - A quorum was determined

d. The meeting was called to order

e. Agenda was approved with additions.

f. A motion was made by Jeannie, and seconded by Susie to approve the October 14th^th minutes with some changes for clarification. The motion carried.

2. Continuing Business

a. Treasurer’s Report

Discussion surfaced on amounts reported for room rental, and the large difference in contributions from the previous month. Denise agreed to research this, but the questions were answered.

A motion was made by Susie and seconded by Wendell to approve the October Treasurer’s report. The motion carried.

b. Committee Reports

Membership Committee

Denise reported that Vicky Wilbanks and Kate McIntyre resigned from the membership committee in October.

Three members became inactive, and were taken off the membership list, but three people are expected to join at the next joining ceremony.

Cares and Concerns

Susie reported there are three people on this committee who are hoping to relinquish their duties, but two others have indicated they are interested in serving.

Hospitality

This committee has started working on the plans for the potluck.

c. Committee Fair

Ample good food was donated by a guest in attendance.

Mary reported several people signed up for committees.

The music committee made good connections.

Mary’s mentor reported that she perceived lots of great energy in our Fellowship, equal to that of a much larger fellowship.

d. Fall Survey and next steps.

Kathleen reported she sent a reminder to the membership about the survey. It resulted in a number of more surveys coming in.

Suzanne Teller and Kathleen tabulated the results of the survey.

Mary had asked to see the responses from the survey to help her prepare for her December sermon so Suzanne and Kathleen forwarded the results.

For the small groups in February, the same information will be discussed, At a business Meeting, March 20^th, after the regular service, we will take a vote on whether we want to continue with a minister, and if so will we invite Mary to continue. We should then take a vote and kick off our pledge drive.

e. COSM (Committee on Shared Ministry) status.

Mary reported that 4 of the 5 people who were asked to serve on COSM accepted. One person was unable to serve, but would be available to give input.

Those who accepted are:- Suzanne Teller, Fan Holm, Beth Dell and Phil Newman. Resource person will be Eric Gabrielsen.

A motion was made by Denise and seconded by Vicky to install the new members to the COSM. The motion carried unanimously.

f. It has been confirmed with John Braun that $750 be moved from the Worship Committee budget for the use of RE (Religions Education).

g. After being researched, it was confirmed that Brynn Hurdus is classified as an Independent Contractor in her music position.

h. Mary announced that the Webinar on Stewardship is now available for board members to access. Kathleen will forward the email with the link.

3. New Business

a. Welcome to Jeannie

Jeannie was welcomed to her first board meeting. Kathleen asked her to review some minutes which can be found on the UUFM web page.

b. Bylaws (change of how officers are chosen)

Kathleen noted that the way officers are chosen for the Board is cumbersome.

Kathleen will do research with the Salem fellowship to see how else this could be accomplished. Mary said she would help with research if needed. Changing the Bylaws should be addressed at the March 20^th Business Meeting.

c. RE Issues

Mary has developed a good working relationship with Dominique, and it seems that Mary would be the ideal person to mentor/supervise Dominique. Mary’s contract will be amended accordingly, and it was noted that any future minister contracts should follow the same format.

Dominique’s job description needs to be amended to reflect that she reports to Mary. Mary will remind and help Dominique with budget preparation for next year.

RE is looking for more space with privacy for the OWL group (8^th and 9^th grade).

The RE Committee now has a new chair, Shanta Frisbee.

Mary noted that RE will be one of the topics that will be reviewed by the COSM.

A motion to amend the minister’s contract to include supervision of the RE Coordinator was made by Wendell and seconded by Denise. The motion carried unanimously.

d. Space Issues

Space is getting tight at the Senior Center. This was discussed.

It appears another room is needed for 4-6 students. Kathleen will need specifics about this, as the contract with the Senior Center will need to be amended.

e. Personnel Committee

Mary proposed having a personnel committee to look at issues that arise, such as terms of employment for paid staff. Kathleen said she would ask if anybody in the fellowship has human resource experience. She will ask for volunteers on Sunday.

f. Mary’s report, celebrant requests, schedules, etc.

A celebrant requested more consistency regarding quiet at the beginning of the service during the prelude.

Mary reported that she will be away for 2 weeks in January taking classes.

The January 17^th sermon will be a question and answer sermon based on questions that members of the fellowship submit that day.

In January, the class Mary is taking will be on multi-generational services. In the spring she will also be taking Introduction to liberal RE, and will spend time with our children.

Mary will also mention to the fellowship that she will be changing from the 1^st Sunday to the 3^rd Sunday in January, to accommodate her class schedule.

4. Announcements

There is interest within our fellowship to financially support the church that had the fire, and it was decided that the method of payment would be to take funds from the Social Action Committee budget.

Next Board Meeting December 8, 2015 6:00 pm

709 NW Cedar, McMinnville, OR (Home of Denise Patton)

A motion was made to adjourn the meeting at 8:30 pm. Unanimously approved.

Respectfully submitted by Vicky Wilbanks