UUFM BOARD OF DIRECTORSÕ BOARD MEETING
MINUTES
October 14, 2015
Present: Kathleen McKinney (Chair), Vicky Wilbanks, Wendell Kringen. John Braun, Susie Godsey,
Mary Gear, Minister
1. Opening
a. Chalice Lighting - by Mary
b. Covenant read - by all
c.
Quorum - A quorum was determined
d.
The meeting was called to order
e. Agenda was approved
with additions.
f. A
motion was made by Susie, and seconded by Wendell to approve the Sept. 9th
minutes with the following changes:
In 2d. UU should read UUFM. In 2e UU should read UUFM. In 2g. Add the word ÒtheÓ after the word
ÒrotatingÒ in 2g.
2. Continuing Business
a. TreasurerÕs Report -
August
A
motion was made by Vicky and seconded by John to approve the August TreasurerÕs
Report.
Discussion
took place about an extra teacher to be paid out of the teacher fund, but more
money will be needed, and it was suggested that John speak to the Worship
Committee about using some of their funds now that Mary is here, as there
should be some extra funds in their budget.
The
Minister expenses were discussed.
MaryÕs expenses had not been included as a line item. John will also discuss this with the
Worship Committee. It was
suggested that a category for minister expenses be created.
A
motion was made by Denise to add a line to Dedicated Funds and call it
ÒMinisterÕs Professional ExpensesÓ in the amount of $2,000. The motion was seconded by Susie, and
carried.
A
motion was made by Wendell and seconded by Susie to approve the September
TreasurerÕs report. The motion
carried.
b. Committee
Reports
None
c. Committee
Fair
Marcia
Blevins and Kara DeMarco agreed to do the setup for
the proposed November 1st Fair.
Liaisons should inform their committees of this event. The committees are: Finance, Membership, ChildrenÕs RE,
Social Justice, WomenÕs Lunch Group, Cares and Concerns, Worship. Committees should bring some
information, and a little food.
Kathleen said the room is already reserved until 1 pm. MaryÕs sermon for
that day will be entitled ÒDeeds Not CreedsÓ. It is ÒAll Souls DayÓ, or ÒDay of the
DeadÓ in some cultures. There will
be a prayer.
d. Fall
Survey and next steps
The
survey is the beginning process for evaluation of shared ministry. Discussion surfaced on the survey
questions. It was suggested that
some of the questions were restraining.
Some suggestions for questions and comments to be added were:-
How
have things changed since UUFM has had a minister?
What
are you looking for between now and the rest of the year?
Mary
suggested that some folks may not know what Òshared
ministryÓ is, adding that the topic for the December sermon is ÒShared
MinistryÓ.
The
survey should be available by November 1, and returned by November 15. It could be sent out again on November
15.
Kathleen
met with Barb Roush to coordinate next steps with budget development, and how
to get there. Some thoughts were as
follows:
As follow-up, small groups once or twice in February to capture as
many people as possible. Decide how small groups will meet, at
simplified services or after regular services. At the March 1st
Business Meeting Mary said two questions should be asked. Do we want a minister? If yes, who will that minister be? By this date, Mary should know if she
wants to continue.
Get
a sense of whether people would be willing to increase their pledges.
The
finance committee will prepare two budgets one with and one without a minister.
March 20, 2016 Business meeting. Present small group results.
March
20 - April 3, Pledge Drive.
April
13 - Board meeting to approve budget.
May
15 - Business meeting to approve budget.
It
was suggested that if a minister is hired for next year, his/her contract be by
fiscal year to match the budget.
e. Term Limits
- next steps.
All
Liaisons should notify their committees that the Board should approve chairs
once a year.
f. MaryÔs
first Sunday, Oct. 4th feedback.
All
feedback was very positive.
g. Transition
team Goodbye, COSM Hello
The
Transition Team has disbanded.
Suzanne Teller wished to be on the Committee for Shared Ministry. A list of 13 names was put forth as
prospective members of the COSM.
Mary agreed to approach each of them. She has the list.
3. New
Business
a. Response to
the change being proposed to the UUA First Principle. Instead of reading ÒThe inherent worth
and dignity of every personÒ the proposed change would read ÒThe inherent worth and dignity of every
being.Ó
Discussion
took place on how to handle the request for endorsement. It was suggested we could endorse this
as a board, or take it to a business meeting (which would probably have to be
Nov. 15th.). Mary said
this would not be an easy conversation, based on her experience with other
fellowships. It was decided to ask
Sal to survey the fellowship to see how much support there would be for the
proposal stated above, and Vicky do the same for the ÒMove to AmendÓ
resolution.
b. Board
member replacement.
Phoebe
NewmanÕs resignation from the board left an opening. The nominating committee had been
contacted, and they submitted Jeannie KleinschmitÔs
name as a prospective replacement.
She has agreed to serve.
Vicky
made a motion that Jeannie Kleinschmit be appointed
to the board, and Denise seconded.
The motion carried. Kathleen
will contact the nominating committee.
c. Audit
There
was one recommendation from the audit that Denise should send a thumb drive to
the auditor for backup.
A
motion was made by John and seconded by Susie to accept the audit along with
the recommendation to send a thumb drive to the auditor for backup. The motion
carried.
d. Communication
Kathleen suggested
that the new Committee on Shared Ministry evaluate communication within the
fellowship to achieve an efficient system. There have been some breakdowns that
need to be addressed
e. Music.
Mary
announced that she is working with Joanne Douglas on music. There is a desire to start a choir. Mary will choose the hymns. Greg Valentine wishes to relinquish his
responsibilities.
BrynnÕs job description needs clarification. It was suggested that this issue be an
agenda item for the November board meeting. Since she has social security withheld,
that technically makes her an employee not an independent contractor. Denise said she would follow up.
4. Announcements
Mary
asked for a substitute to listen on October 29th 5:30 pm to
7:00
pm to the Stewardship Webinar, but no board members were available at that
time.
Next Board Meeting:
November
11, 2015 6:00
pm, 709 NW Cedar, Minnville, OR (Home of Denise Patton)
A motion was made to adjourn the meeting at 8:15
pm. Unanimously approved.
Respectfully submitted by Vicky Wilbanks