UUFM BOARD OF DIRECTORSÕ BOARD MEETING
MINUTES
September 9, 2015
Present: Kathleen McKinney (Chair), Vicky Wilbanks, Wendell Kringen. John Braun, Susie Godsey, Mary Gear,
Minister
1. Opening
a. Chalice Lighting - by Mary
b. Covenant read - by all
c.
Quorum - A quorum was determined
d.
The meeting was called to order
e. Agenda was approved
f. A
motion was made by Susie, and seconded by John to approved the August 25th
minutes with the following changes:
3b. Use full name and location of Jeanelyse Doran Adams, Western Region, and clarify that Rick Davis is from UU Salem.
Ò6.
Term Limits change to read Òand if more than 2 years, there should be a Board
waiver.
2. Continuing Business
a. TreasurerÕs Report
Denise
was absent, so a TreasurerÕs Report was not available.
b. Committee
Reports
Membership committee - Liaison Vicky -Joining ceremony September
20, 2015. Possible
members joining. Sal Espana, Bev Montgomery, Fan Holm. Need to confirm with these people,
and prepare for ceremony.
Social
Justice - Liaison Kathleen - Kathleen reported Sal is now the chair, and noted
that chairs must also be UU members.
c. Minister
Feedback Mechanism discussion.
Discussion included
the following points:-
The
Survey Monkey is not the tool best suited to gathering fellowship feedback.
No
suitable tool has been discovered for this task in the pool of
information.
Tools
are mainly designed to assist large congregations.
Feedback questions should be created by the transition committee.
A
question could be ÒWhat does spirituality look like to you? Questions should be
open ended.
An
online tool could be created to continuously collect feedback, probably once a
month.
Small
group discussions could occur, possibly ÒCircle SuppersÓ (which are all inclusive)
perhaps twice a year.
Other
places for discussion could be MensÕ Discussion
Group, WomensÕ Luncheon, John & NancyÕs New Year
event with Tao members and parents.
A
survey could possibly be sent to fellowship this fall with the intention of
finding out what they are looking for.
Later
in spring, focus groups could discuss Òwhat has changed and do we like those
changes?Ó Groups should keep in
mind the four goals for shared ministry.
d. Retreat
- Next Steps
Items
identified at the retreat for continued work:-
Develop
new leadership - Identify barriers to leadership, and challenges that may
prevent new leaders coming forward.
Lack of knowledge of UUFM structure could be one challenge, and a Committee
Fair possibly in November could help with identification of structure.
Fund
Raising - A possible silent auction in spring. An ad hoc committee could be formed with
board appointed members.
e. RE
Issues
Kathleen talked to Dominique Bjorlin
about remaining
issues as follows:-
Dominique has received authorization to join LREDA
using money from her budget.
Dominique
does not want to teach again, and needs to hire a middles teacher at a cost of
$900. She has somebody in mind, and
that person will need to go through the usual background check. The money will need to be an addition to
the RE budget.
A
motion was made by John and seconded by Vicky to take $900 from the UUFM budget
when Denise returns for the addition of a middles teacher for RE. The motion carried.
f. Move
to Amend
Vicky presented more information on Move to Amend, as requested by the board in order for
them to evaluate whether they wish
to proceed with presenting a Move to Amend resolution to the fellowship for
their consideration. Board agreed to revisit MTA at next meeting.
g. JohnÕs
recommendation on Term Limits
ÒPositions of responsibility in UUFM such as chairing a
committee or coordinating greeters, celebrants, speakers, etc. should be
rotated around the fellowship at reasonable intervals. Committees are encouraged to rotate
their chairperson every year.
Holding the chair for more than two years is discouraged, and where no
alternative to a longer term is available, will require a waiver from the
board. Committees are encouraged to
develop policies for rotating the coordinating positions.Ó
UUA
Wendell
was asked to include the term limit statement in the Policies and Procedures.
Liaisons
should notifye their committees about the term limits.
A
motion was made to accept JohnÕs proposed term limit document and seconded by
Susie. The motion carried, and the
statement will be included into the Policies and Procedures 2015.
h. MaryÕs
first Sunday, Oct. 4th, with reception
Mary
Ôs first Sunday, Oct. 4 will conclude with a reception to introduce her to the
fellowship. Refreshments will be
included.
3. New
Business
a. A change is
being proposed to the
UUA First Principle.
Instead of reading ÒThe
inherent worth and dignity of every personÒ the proposed change would
read ÒThe inherent worth and
dignity of every being.Ó
b. Phoebe Newman
resigned from the board. The
nominating committee has been contacted, and they will bring the name of a prospective
replacement to the board for the appointment to be made.
4. Announcements
Kathleen
announced a UNIDOS event to take place September 25th
at the Coop. Ministries from 6 - 9 pm.
Next Board Meeting: October 14, 2015 6:00 pm
2400 NW Horizon
McMinnville, OR (Home of Susie & David Godsey)
A motion was made to adjourn the meeting at 8:30 pm. Unanimously approved.
Respectfully submitted by Vicky Wilbanks