UUFM BOARD OF DIRECTORS’ BOARD MEETING

MINUTES

September 9, 2015

Present: Kathleen McKinney (Chair), Vicky Wilbanks, Wendell Kringen. John Braun, Susie Godsey, Mary Gear, Minister

1. Opening

a. Chalice Lighting - by Mary

b. Covenant read - by all

c. Quorum - A quorum was determined

d. The meeting was called to order

e. Agenda was approved

f. A motion was made by Susie, and seconded by John to approved the August 25^th minutes with the following changes:

3b. Use full name and location of Jeanelyse Doran Adams, Western Region, and clarify that Rick Davis is from UU Salem.

“6. Term Limits change to read “and if more than 2 years, there should be a Board waiver.

2. Continuing Business

a. Treasurer’s Report

Denise was absent, so a Treasurer’s Report was not available.

b. Committee Reports

Membership committee - Liaison Vicky -Joining ceremony September 20, 2015. Possible members joining. Sal Espana, Bev Montgomery, Fan Holm. Need to confirm with these people, and prepare for ceremony.

Social Justice - Liaison Kathleen - Kathleen reported Sal is now the chair, and noted that chairs must also be UU members.

c. Minister Feedback Mechanism discussion.

Discussion included the following points:-

The Survey Monkey is not the tool best suited to gathering fellowship feedback.

No suitable tool has been discovered for this task in the pool of information.

Tools are mainly designed to assist large congregations.

Feedback questions should be created by the transition committee.

A question could be “What does spirituality look like to you? Questions should be open ended.

An online tool could be created to continuously collect feedback, probably once a month.

Small group discussions could occur, possibly “Circle Suppers” (which are all inclusive) perhaps twice a year.

Other places for discussion could be Mens’ Discussion Group, Womens’ Luncheon, John & Nancy’s New Year event with Tao members and parents.

A survey could possibly be sent to fellowship this fall with the intention of finding out what they are looking for.

Later in spring, focus groups could discuss “what has changed and do we like those changes?” Groups should keep in mind the four goals for shared ministry.

d. Retreat - Next Steps

Items identified at the retreat for continued work:-

Develop new leadership - Identify barriers to leadership, and challenges that may prevent new leaders coming forward. Lack of knowledge of UUFM structure could be one challenge, and a Committee Fair possibly in November could help with identification of structure.

Fund Raising - A possible silent auction in spring. An ad hoc committee could be formed with board appointed members.

e. RE Issues

Kathleen talked to Dominique Bjorlin about remaining issues as follows:-

Dominique has received authorization to join LREDA using money from her budget.

Dominique does not want to teach again, and needs to hire a middles teacher at a cost of $900. She has somebody in mind, and that person will need to go through the usual background check. The money will need to be an addition to the RE budget.

A motion was made by John and seconded by Vicky to take $900 from the UUFM budget when Denise returns for the addition of a middles teacher for RE. The motion carried.

f. Move to Amend

Vicky presented more information on Move to Amend, as requested by the board in order for them to evaluate whether they wish to proceed with presenting a Move to Amend resolution to the fellowship for their consideration. Board agreed to revisit MTA at next meeting.

g. John’s recommendation on Term Limits

“Positions of responsibility in UUFM such as chairing a committee or coordinating greeters, celebrants, speakers, etc. should be rotated around the fellowship at reasonable intervals. Committees are encouraged to rotate their chairperson every year. Holding the chair for more than two years is discouraged, and where no alternative to a longer term is available, will require a waiver from the board. Committees are encouraged to develop policies for rotating the coordinating positions.”

UUA

Wendell was asked to include the term limit statement in the Policies and Procedures.

Liaisons should notifye their committees about the term limits.

A motion was made to accept John’s proposed term limit document and seconded by Susie. The motion carried, and the statement will be included into the Policies and Procedures 2015.

h. Mary’s first Sunday, Oct. 4^th, with reception

Mary ‘s first Sunday, Oct. 4 will conclude with a reception to introduce her to the fellowship. Refreshments will be included.

3. New Business

a. A change is being proposed to the UUA First Principle. Instead of reading “The inherent worth and dignity of every person“ the proposed change would read “The inherent worth and dignity of every being.”

b. Phoebe Newman resigned from the board. The nominating committee has been contacted, and they will bring the name of a prospective replacement to the board for the appointment to be made.

4. Announcements

Kathleen announced a UNIDOS event to take place September 25^th at the Coop. Ministries from 6 - 9 pm.

Next Board Meeting: October 14, 2015 6:00 pm

2400 NW Horizon

McMinnville, OR (Home of Susie & David Godsey)

A motion was made to adjourn the meeting at 8:30 pm. Unanimously approved.

Respectfully submitted by Vicky Wilbanks