UUFM BOARD OF DIRECTORS’ BOARD MEETING

MINUTES

July 7, 2015

Present: Kathleen McKinney (Chair), Denise Patton, Vicky Wilbanks, Wendell Kringen. John Braun, Susie Godsey, Phoebe Newman

1. Opening

a. Chalice Lighting - by Kathleen

b. Covenant read - by all

c. Quorum - A quorum was determined

d. The meeting was called to order

e. The agenda was approved.

f. Denise Patton made a motion to approve minutes with one change.

In Treasurer’s Report, 3^rd sentence from last should read:-

Dues will be paid to PNWR for each member of our Fellowship based on 54 members. Motion was Unanimously approved.

2. Continuing Business

a. Treasurer’s Report

Denise reported that all money allotted to send delegates to General Assembly was spent, and it was decided that the line item should be removed.

A question arose as to whether Fellowship membership dues to PNWD are paid for the past year, or for the future year. Denise will find out. Denise will also find out why there is still 100% left in the line items for PO Box, Employee Taxes, and Website Support.

Discussion took place concerning moving funds to the growth fund.

A motion was made by Vicky, to move the remainder of funds from last fiscal year to the growth fund. Unanimously approved .

A motion was made by John Braun to accept the Treasurer’s Report. Unanimously approved.

b. Committee Reports

Worship Committee - Planning meeting for Simple Services July 29^th, home of Madeline Bishop, 1235 SW Hilary Court, McMinnville.

c General Assembly Updates.

A short meeting was held after services on July 5^th for those who attended GA to decide how to present the information gathered. It was decided that a “Google Doc” would be created, and each GA participant would write down information that would be helpful to committees. Also, each participant should choose their favorite “take away” from General Assembly, and Kathleen will present the information at the next regular service, July 19^th.

d. Retreat - August 5^th, 8:00 am to Noon, Coop Ministries

Board members are invited to bring breakfast type food to share.

Rob Schiff will be the facilitator again this year.

Subject for discussion:- Where do we go from here?

Kathleen will sent out last year’s Retreat minutes.

e. Transition Team - Commission on Ministry

The Transition Team met, and discussed job duties for Mary, and the best way to introduce her. They also discussed her schedule and information she needs, such as how things run, Policies and Procedures, Bylaws.

Kathleen has been speaking with Jeanelyse from PNWR, who suggested letting the Transition Team evolve into a Commission on Ministry. Jeanelyse thinks our Fellowship has done an outstanding job, and will be successful. For that reason she has committed to support us for a year, hoping to use our Fellowship as a model example. She suggested we revisit the goals pulled from the survey created by the Transition Team. The four major goals were 1) Developing UU Identity 2) Spiritual deepening 3) Learning to build trust in shared ministry 4) Community connection. Wendell suggested that we clarify whether goal 4) means our immediate community, or the greater community.

Kathleen has also been seeking information from WHUUF (West Hills Unitarian Universalist Fellowship), but believes that our situation does not reflect theirs closely enough to model ourselves upon, especially since we have the offer of help from Jeanelyse.

3. New Business

a. New Signature Cards from First Federal

Denise made a motion to “Remove Jay Teller and Madeline Bishop from all checking and savings accounts, and replace with Denise Patton and Susie Godsey. Kathleen McKinney will remain on the signature cards.

The motion was unanimously approved.

b. Picnic and Meet and Greet with Mary

Mary will be giving a sermon in at First Church in Portland on August 2, the day of our picnic at the home of Ken Moore.. The picnic will be set up at noon, and the meal will begin at 2:00 pm. Mary is expected to arrive at approximately 1:30 It is expected that Mary will be introduced during the meal time, and Kathleen will ask her for her input about the introduction.

c, Survey Results and next steps

It was agreed we will discuss “who we are” at the Retreat. The survey results created by the Transition Team may be seen on our web site.

4. Announcements

Kathleen announced Mary had agreed to give a service for us on the first Sunday of each month. Her commitment to us starts in October. Due to a prior commitment, she cannot do the first service in October, so she will attend our service on September 20, 2015,

No board meeting has been planned for August at this time.

A motion was made by Kathleen to adjourn the meeting at 8:00 pm. Unanimously approved.

Respectfully submitted by Vicky Wilbanks