UUFM BOARD OF DIRECTORSÕ  BOARD MEETING

MINUTES

May 13, 2015

 

Present:  Kathleen McKinney (Chair), Denise Patton, Vicky Wilbanks, Madeline Bishop,

Wendell Kringen,  Greg Valentine, Jay Teller, Nakota Ashstarte (Past Chair)

 

1.       Opening

 

a.  Chalice Lighting - by  Kathleen

b.  Covenant read - by all

c.   Quorum - It was determined we had a quorum

d.  The meeting was called to order.

e.       The agenda was approved with additions.  

f.        The April minutes were approved as submitted.

 

2.  Continuing Business

 

a.       TreasurerÕs Report

     

      Jay was asked to finalize budget for this year in preparation for the May 17th business meeting, or alternatively,  have an estimate.  A motion carried to approved the Treasurers report.

                                               

b.   Committee Reports

      None

 

c    Scholarships for General Assembly.

      A motion was made and carried  that lodging expense and parking will be covered for the two delegates to General Assembly.  Gas and meals will also be covered  to the extent that the remaining funds will allow. 

d.   Next Steps on Minister plan

      Kathleen disclosed  information concerning the status of the  minister search and hiring process.  She had received an email stating that there had not been adequate  publicity  for the search, resulting in only 2 applicants applying.  The Search Committee will now decide on how to proceed with their process.  Kathleen will share information pertaining to the search  with  Rick Davis.  The Search Committee will decide whether they are going to hire one of the two applicants, or reopen the search . 

e. Delegates to GA

      Vicky Wilbanks agreed to be the 2nd Delegate to General Assembly along with Nakota Ashstarte.

f.  Business Meeting Agenda

      Budget approval

      Nominations for Board Members

      Report on Minister Search

      Committee Reports

     

g.   End of Board Terms

      The Board discussed the timing of the final  board meeting.  All agreed that the final board meeting should correspond with  the fiscal year.  Consequently the final board meeting should be in June rather than May.  Kathleen said she had searched the Policies and Procedures, and no reference to this issue was found.  She had also  contacted Kris Gabrielson to try to find out if any history exists, but had not yet received  a reply Since the Board unanimously agreed  with the final meeting being in June, when new board members are present, the next meeting was set for June 10, 2015.

 

      New Business

 

a. Discussion of email received.

      Nancy Braun had received an email from a person asking to be removed from all UU lists, which Nancy did.   Other information contained in the email concerned complex accusations about an anonymous person.  It was decided by the Board that the information contained in the email carried no valid information that we should be concerned with, so the action chosen was to ignore it, other than to make sure her request for removal from lists was carried out.  The subject was included on the agenda for Board information only.

b.   Email from RE Coordinator, Dominique Bjorlin

      Board members received a lengthy email from Dominuque containing manywell thought out valid issues resulting in requests for funding.  Because of the  timeline of the email, the  Board decided to address what they could, and table the rest for next year.  Requests that could be taken care of this year are as follows.

      1.  Shanta FrisbeeÕs request to cover supplied for her week long summer camp June 22-26, 2015

      2.  Porta Pottie for a youth campout which is an extension of the annual picnic on Ken MooreÔs property in Yamhill. Hospitality committee will help with this funding along with Administration.  The funding should come out of next yearÕs budget.

      3.  $20 membership to  PNWD  of LREDA for the first years.

      Other requests for training and hiring should be considered from next yearÕs budget.

      Kathleen with tell Dominique we will look at these in the June meeting, and she should do what she can to secure funds from this yearÕs budget. For those items we have addressed.

 

      Child care problems  at Simplified Services was also discussed.  The Board thought it would be impractical for parents to be asked to sit in a room with headphones with their children and try to listen to the service.  This issue will also be discussed next year, as there will not be any Simplified Services during the summer.

 

.4.  Announcements -  None

 

5. Next meeting, June 10, at 6:00 pm , 1235 SW Hilary Court. (MadelineÔs home.)

 

6.  Meeting was adjourned at 8:20pm.     Respectfully submitted by Vicky Wilbanks