UUFM BOARD OF DIRECTORSÕ BOARD MEETING
MINUTES
May 13, 2015
Present: Kathleen McKinney (Chair), Denise
Patton, Vicky Wilbanks, Madeline Bishop,
Wendell Kringen, Greg Valentine, Jay Teller, Nakota Ashstarte (Past Chair)
1. Opening
a. Chalice Lighting - by Kathleen
b. Covenant read - by all
c.
Quorum - It was determined we had a quorum
d. The
meeting was called to order.
e. The agenda was approved
with additions.
f. The April minutes
were approved as submitted.
2. Continuing Business
a. TreasurerÕs
Report
Jay
was asked to finalize budget for this year in preparation for the May 17th
business meeting, or alternatively, have an estimate. A motion carried to approved
the Treasurers report.
b. Committee
Reports
None
c Scholarships
for General Assembly.
A
motion was made and carried that lodging expense and parking
will be covered for the two delegates to General Assembly. Gas and meals will also be covered to the
extent that the remaining funds will allow.
d. Next
Steps on Minister plan
Kathleen
disclosed
information concerning the status of the minister search and hiring process. She had received an email stating that
there had not been adequate publicity for the search, resulting in only 2
applicants applying. The Search
Committee will now decide on how to proceed with their process. Kathleen will share information
pertaining to the search
with Rick Davis. The Search Committee will decide whether
they are going to hire one of the two applicants, or reopen the search .
e. Delegates
to GA
Vicky
Wilbanks agreed to be the 2nd Delegate to
General Assembly along with Nakota Ashstarte.
f. Business
Meeting Agenda
Budget
approval
Nominations
for Board Members
Report
on Minister Search
Committee
Reports
g. End
of Board Terms
The
Board discussed the timing of the final board meeting. All agreed that the final board meeting
should correspond with
the fiscal year.
Consequently the final board meeting should be in June rather than
May. Kathleen said she had searched
the Policies and Procedures, and no reference to this issue was found. She had also contacted Kris Gabrielson to try to find out if any history exists, but
had not yet received a reply Since
the Board unanimously agreed with
the final meeting being in June, when new board members are present, the next
meeting was set for June 10, 2015.
New
Business
a. Discussion
of email received.
Nancy
Braun had received an email from a person asking to be removed from all UU
lists, which Nancy did. Other
information contained in the email concerned complex accusations about an
anonymous person. It was decided by
the Board that the information contained in the email carried no valid
information that we should be concerned with, so the action chosen was to
ignore it, other than to make sure her request for removal from lists was
carried out. The subject was
included on the agenda for Board information only.
b. Email
from RE Coordinator, Dominique Bjorlin
Board
members received a lengthy email from Dominuque
containing manywell thought out valid issues
resulting in requests for funding.
Because of the
timeline of the email, the
Board decided to address what they could, and table the rest for next
year. Requests that could be taken
care of this year are as follows.
1. Shanta
FrisbeeÕs request to cover supplied for her week long
summer camp June 22-26, 2015
2. Porta Pottie for a youth campout which
is an extension of the annual picnic on Ken MooreÔs property in Yamhill.
Hospitality committee will help with this funding along with
Administration. The funding should
come out of next yearÕs budget.
3. $20 membership to PNWD of LREDA for the first years.
Other
requests for training and hiring should be considered from next yearÕs budget.
Kathleen
with tell Dominique we will look at these in the June
meeting, and she should do what she can to secure funds from this yearÕs
budget. For those items we have addressed.
Child
care problems at
Simplified Services was also discussed.
The Board thought it would be impractical for parents to be asked to sit
in a room with headphones with their children and try to listen to the
service. This issue will also be
discussed next year, as there will not be any Simplified Services during the
summer.
.4. Announcements
- None
5. Next
meeting, June 10, at 6:00 pm , 1235 SW Hilary
Court. (MadelineÔs home.)
6. Meeting was adjourned at 8:20pm. Respectfully submitted by Vicky Wilbanks