UUFM BOARD OF DIRECTORS REGULAR BOARD MEETING
MINUTES
March 11, 2015
Present: Kathleen McKinney (Chair), Denise Patton,
Vicky Wilbanks, Jay Teller, Madeline Bishop, Wendell Kringen, Greg
Valentine Nakota Ashstarte (Past
Chair)
1. Opening
a. Chalice Lighting - by Nakota
b. Covenant read - by all
c. Quorum - It
was determined we had a quorum
d. The meeting
was called to order.
e. The agenda was approved as presented.
f. The February minutes were approved as
submitted.
g. November and
February Business Meeting Minutes were approved.
2. Continuing Business
a. Treasurer’s Report
There were
several questions regarding the Treasurer’s Report, but all questions were
answered satisfactorily.
The Finance
budget was reviewed, and it was agreed to increase the Social Action budget to
$1,000. It was also agreed to increase
the Hospitality budget by $50.
Regarding
the Cares and Concerns budget, Nakota said she intends to request funds for a
related training in Salem.
b. Committee
Reports
Membership
Committee - Vicky reported that the
Membership Committee had worked hard on their section of the Policy and
Procedures manual at their meeting on March 10th. It is now complete, and will be given to Greg
for inclusion in the manual. Denise
reported two new members joined at the March 1st service, changing
the membership count to 56.
Social
Action Committee - Kathleen reported she had agreed to Co-Chair with Beth
Dell on this committee.
Worship
Committee - Madeline reported Nancy
Braun has agreed to be the coordinator of the Simplified Services.
c. Action
items from retreat
(I) Committee
“fair”.
On March 15th,
both Cares and Concerns and Hospitality will be spotlighted during the service,
giving them an opportunity recognize their volunteers.
d. Policy
and Procedures review .
Kathleen
reported her research revealed that any changes made in the Policy and
Procedures Manual can be approved by the Board and does not need to be approved
by the Fellowship. Consequently, she
would like to see the updated manual adopted in April, since revisions are well
underway.
e. Scholarships
for General Assembly and Volunteer Work
Kathleen
reported two adults and a family have applied for scholarships. It was decided
that the $900 we have will not go very far, and we should ask for an additional
$2,100 to make $3,000 available for scholarships. The cutoff date to apply will be April 20th.
In addition to our scholarship fund, General Assembly is also offering scholarships.
f. Next
Steps on Minister plan
A Chair is
needed for the search committee. Barbara
Valentine has agreed to be Chair, and she is excited to be the 5th
member of the search committee. A
packet will be compiled for prospective applicants. Kathleen said she has been told several
people are interested.
g. Chalice
Lighter
Madeline
discussed the Chalice Lighter program, saying that we need to have 30% of the
membership involved to be eligible for a grant, which we have. Vicky agreed to be a Chalice Lighter, so that
we are sure to have our quota, taking into consideration that we now have two
new members, increasing the total membership, which affects the ratio.
We need to
develop a growth plan, and board members talked about the Strategic Plan in existence.
Wendall, Jay, Denise agreed to continue to work on this, and in addition
Kathleen will ask the Fellowship for additional members.
Madeline
noted that Pacific Northwest Growth Fund is another source of money but is not
a grant but a low interest loan.
3. New
Business
a. Elwyn’s
proposal - Music Director
Responsible to
Board
Work with Worship Committee
Develop music leadership team
Choose appropriate music
Organize and conduct rehearsals
Pro Bono for immediate future to help grow UUFM
The Board
referred this proposal to the Worship/Music Committee.
b. Delegates
to General Assembly
Nakota
agreed to be a delegate.
c. Changes
to Bylaws
Kathleen
has been checking with other churches to see how they deal with the election of
officers. She says the current method is
cumbersome and may not always produce the desired skill set required for a
position.
4. Announcements
- None
5. Next
meeting, April 9th, at 6:00 pm , 709 NW Cedar, McMinnville. (Denise’s
home.)
6. Meeting was adjourned at 8:30 pm. Respectfully submitted by Vicky Wilbanks