UUFM BOARD OF DIRECTORÕ REGULAR BOARD MEETING

MINUTES

JANUARY 14, 2015

 

Present:  Kathleen McKinney (Chair), Denise Patton, Vicky Wilbanks, Jay Teller, Madeline Bishop, Wendell Kringen, Greg Valentine, Nakota Ashstarte (Past Chair)

 

1.       Opening

 

a. Chalice Lighting - by Kathleen

b. Covenant read - by all

c.   Quorum - It was determined we had a quorum

d.  The meeting was called to order.

e.       The agenda was approved with the addition of two items.  

      1.  Convene a Pledge Drive under New Business

     2.  Simplified Services discussion under Continuing Business.

f.        The December 2014 minutes were approved with three changes.

 

2.  Continuing Business

 

a.  TreasurerÕs Report

      Jay asked the question Òshould the savings account be a combination of all three savings accounts?Ó The Board agreed with this change. Jay said this change will reflect on the next TreasurerÕs Report.  A motion was passed to approve the TreasurerÕs Report.

b.   Committee Reports

      Membership Committee - Denise reported two new members will be joining, Suzie Godsey and Mary Whitenack. She also asked board members to report any address changes they are aware of.

c.   Action items from retreat

(I)  Committee ÒfairÓ.

      The Board followed up on committee recognition/recruitment, and dates were selected for each committee to be recognized. The dates were as follows:-  

      Membership Committee - January 18th.

      Finance Committee - February 1st

      RE Committee - February 15th

      Worship Committee on- March 1st

         Hospitality and Cares and Concerns – March 15th

      Social Action Committee - April 5th

      Board of Directors - April 19th

      Information should be in each order of service, allowing about 5 minutes for each announcement.  Committees should be notified ahead about their time slots, and a table for recruitment should be available at the back of the room.

(ii) Policy and Procedures review.

      Greg will send out information via email, and the board should come to the next meeting prepared to address his findings.

 

(iii)Scholarships for General Assembly and Volunteer Work

      The Board passed a motion to offer scholarships to General Assembly, and notice will go out to the fellowship.  Funds will be set aside, and divided between all of applicants.  Kathleen will prepare an application form.

      Volunteer work is available at General Assembly if desired, to help defray cost of registration.           

d.   Plan for moving forward on minister ÒtrialÓ        

      The part- time minister proposal reviewed, and considerable time was spent on discussing the financing issue and a pledge drive.  When the $11,000 in question is divided by the member count, it averages $200 per member, which makes it seem manageable.  Other questions concerned timelines for hiring, and other hiring technicalities, one being if an applicant currently speaks at our fellowship, is there a restriction between their last speaking engagement and when they can be considered as an applicant? Another concern was that the successful applicant be visible in our community. 

      Kathleen has received much valuable information from Rev. Rick Davis, Janine Larsen, and Jeanelyse Adams which will be shared with a search committee when it is convened.  One idea is to put together a description of our fellowship to aid applicants. The search committee should consist of 3 people.  All screening, background checks, advertising, etc. will be done by the UUA.

      Next Steps

      Kathleen will send the proposal out to the fellowship immediately, allowing almost a month prior to the business meeting to allow people to digest it.  Kathleen will talk to Ken Moore and Barb Valentine to ask that they be present at the business meeting to answer questions, especially about affordability and finances.

e.   Simplified Services  A decision has been made to change the time for Simplified Services from 10 am until noon.

 

3.   New Business

 

a. Pledge Committee

      A Pledge Committee will be convened.  Kathleen will ask Ken Moore and others if they will put together a group of people willing to assist on this committee.

b. Chalice Lighter Award

      This program is a fundraiser. 30% of the fellowship needs to be participating, which translates to 16 people.  We need to find out if we have at least 16 participants, if not, we need to bring awareness about this opportunity to be eligible for a grant.

 

4.   Announcements - None

 

5. Next meeting, February 11th, at 6:00 pm, 625 NE Cowls, McMinnville. (NakotaÕs home.)

 

6.       Meeting was adjourned.     Respectfully submitted by Vicky Wilbanks