UUFM BOARD OF DIRECTORÕ REGULAR BOARD MEETING
MINUTES
JANUARY 14, 2015
Present: Kathleen McKinney (Chair), Denise
Patton, Vicky Wilbanks, Jay Teller, Madeline Bishop,
Wendell Kringen, Greg Valentine, Nakota
Ashstarte (Past Chair)
1. Opening
a. Chalice
Lighting - by Kathleen
b. Covenant read
- by all
c. Quorum
- It was determined we had a quorum
d. The
meeting was called to order.
e. The agenda was approved
with the addition of two items.
1. Convene a Pledge Drive under New
Business
2. Simplified Services discussion under
Continuing Business.
f. The December 2014
minutes were approved with three changes.
2. Continuing Business
a. TreasurerÕs
Report
Jay
asked the question Òshould the savings account be a combination of all three
savings accounts?Ó The Board agreed with this change. Jay said this change will reflect on the next TreasurerÕs Report. A motion was passed to approve the
TreasurerÕs Report.
b. Committee
Reports
Membership
Committee - Denise reported two new members will be joining, Suzie Godsey and Mary Whitenack. She
also asked board members to report any address changes they are aware of.
c. Action
items from retreat
(I) Committee
ÒfairÓ.
The
Board followed up on committee recognition/recruitment, and dates were selected
for each committee to be recognized. The dates were as follows:-
Membership
Committee - January 18th.
Finance
Committee - February 1st
RE
Committee - February 15th
Worship
Committee on- March 1st
Hospitality and Cares and Concerns – March 15th
Social
Action Committee - April 5th
Board
of Directors - April 19th
Information
should be in each order of service, allowing about 5 minutes for each
announcement. Committees should be
notified ahead about their time slots, and a table for recruitment should be
available at the back of the room.
(ii) Policy
and Procedures review.
Greg
will send out information via email, and the board should come to the next
meeting prepared to address his findings.
(iii)Scholarships for
General Assembly and Volunteer Work
The
Board passed a motion to offer scholarships to General Assembly, and notice
will go out to the fellowship.
Funds will be set aside, and divided between all of applicants. Kathleen will prepare an application
form.
Volunteer
work is available at General Assembly if desired, to help defray cost of
registration.
d. Plan
for moving forward on minister ÒtrialÓ
The
part- time minister proposal reviewed, and considerable time was spent on
discussing the financing issue and a pledge drive. When the $11,000 in question is divided
by the member count, it averages $200 per member, which makes it seem
manageable. Other questions
concerned timelines for hiring, and other hiring technicalities, one being if
an applicant currently speaks at our fellowship, is there a restriction between
their last speaking engagement and when they can be considered as an applicant?
Another concern was that the successful applicant be visible in our
community.
Kathleen
has received much valuable information from Rev. Rick Davis, Janine Larsen, and
Jeanelyse Adams which will
be shared with a search committee when it is convened. One idea is to put together a
description of our fellowship to aid applicants. The search committee should
consist of 3 people. All screening,
background checks, advertising, etc. will be done by the UUA.
Next
Steps
Kathleen
will send the proposal out to the fellowship immediately, allowing almost a
month prior to the business meeting to allow people to digest it. Kathleen will talk to Ken Moore and Barb
Valentine to ask that they be present at the business meeting to answer
questions, especially about affordability and finances.
e. Simplified
Services A decision
has been made to change the time for Simplified Services from 10 am until noon.
3. New
Business
a. Pledge
Committee
A
Pledge Committee will be convened.
Kathleen will ask Ken Moore and others if they will put together a group
of people willing to assist on this committee.
b. Chalice
Lighter Award
This
program is a fundraiser. 30% of the fellowship needs to be participating, which
translates to 16 people. We need to
find out if we have at least 16 participants, if not, we need to bring
awareness about this opportunity to be eligible for a grant.
4. Announcements
- None
5. Next
meeting, February 11th, at 6:00 pm, 625 NE Cowls, McMinnville. (NakotaÕs home.)
6. Meeting was adjourned. Respectfully submitted by Vicky Wilbanks