UUFM BOARD OF DIRECTORÕ REGULAR BOARD MEETING
MINUTES
DECEMBER 1, 2014
Present: Kathleen, Denise, Vicky, Jay, Madeline, Wendell.
Absent: Nakota, Greg
1. Opening
a. Chalice Lighting - by Kathleen
b. Covenant read - by all
c. Quorum
- It was determined we had a quorum
d. The meeting was called
to order.
e. The agenda was approved
with the addition of two items.
1. The host program under Scholarships.
2. Simplified
Services discussion under New Business.
f. The November 2014
minutes were approved.
2. Continuing Business
a. TreasurerÕs
Report
Jay
reported there was nothing unusual for the month. The two new accounts have been created,
and he needed to get signature on the bank cards from
the board. A $22 bill came from the
City of McMinnville for extra time.
The two new accounts need names.
The Spinner donation was moved, and will go into one of the new
accounts. The TreasurerÕs report
was approved.
b. Committee
Reports
Kathleen
asked if board
liaisons to each committee had made contact regarding allocating their
education monies towards scholarships to attend the General Assembly, but most
liaisons had not. For the
membership committee,
it was a mute point, as there is no money allocated to them for
education.
c. Action
items from retreat
(I) Committee
ÒfairÓ.
Madeline
and Greg had talked briefly on the phone. It was agreed that it may be more
effective to have a small announcement in the order of service allotting time to recognize
past and present volunteers, and to recruit new volunteers. It was agreed that the first January service would be dedicated to the Social Action
Committee, and the third January service
would be dedicated to the Membership Committee for this purpose. Discussion surfaced about how we would
thank people and be all inclusive, as many people
currently have or have had duties.
(ii) Policy
and Procedures review - moved to January board meeting.
(iii)Scholarships for
General Assembly
A
motion was made and passed that we take $500 from the growth fund towards
scholarships.
A
motion was made and passed that we use
$400 from
the boardÕs training/conference fund towards scholarships.
Liaisons
need to go to their committees and tell them we have $900 towards scholarships,
and ask if they will contribute their education money towards the scholarship
fund. We will need to know this by
the January board meeting.
Early registration for GA is in March, we should make scholarship
decisions starting in
January.
(iv) Host program.
Kathleen
passed around the flyer, no decision was made whether
our fellowship will participate.
d. Plan
for moving forward on minister ÒtrialÓ
Kathleen
reported that she met with Kris and Ken. It was determined that a Survey
Monkey was too impersonal. A
more workable idea is for a feasibility committee to convene and expand upon the
details of Option 2. (¼ time minister), the preferred option, and present
it to the entire fellowship. The
original Minister Feasibility Study Group will be asked to do this. Kathleen will send out a memo. If they agree to do the work, a report should be
ready for the January board
meeting. If the board
endorses this, it will be sent to the fellowship about the middle of January,
we will schedule a business meeting after the 3rd service
in February. Meanwhile, we should
consider scheduling one-on-one meetings with members who may be uncomfortable
with hiring a minister to find out their objections. It was noted that minutes from the
previous business meeting were distributed to the entire fellowship.
3. New
Business
a. In
January, convene
a pledge committee.
b. Do we need to
approve more time for the Simplified Services? The current contract reflects that
the doors are opened at 10:15 am.
This question was prompted by an incident on Sunday where people were
trying to get in prior to 10:15 am, and the receptionist would not open the
doors. Due to the very cold
weather, earlier entry would have been very desirable.
4. Announcements
-
February and March meetings will be at the home of Nakota
Ashstarte
5. Next
meeting, January 14th, at 6:00 pm , 625 NE Cowls, McMinnville. (NakotaÕs home.)
6. Meeting was adjourned.
Respectfully submitted by Vicky Wilbanks