UUFM BOARD OF DIRECTORÕ REGULAR BOARD MEETING

MINUTES

DECEMBER 1, 2014

 

Present:  Kathleen, Denise, Vicky, Jay, Madeline, Wendell.   

Absent:  Nakota,  Greg

 

1.       Opening

 

a.  Chalice Lighting  - by Kathleen

b.  Covenant  read - by all

c.   Quorum - It was determined we had a quorum

d.       The meeting was called to order.

e.       The agenda was approved with the addition of two items.  

      1.  The host program under Scholarships.

     2.             Simplified Services discussion under New Business.

f.        The November 2014 minutes were approved.

 

2.  Continuing Business

 

a.       TreasurerÕs Report

      Jay reported there was nothing unusual for the month.  The two new accounts have been created, and he needed to get signature on the bank cards from the board.  A $22 bill came from the City of McMinnville for extra time.  The two new accounts need names.  The Spinner donation was moved, and will go into one of the new accounts.  The TreasurerÕs report was approved.

b.   Committee Reports

      Kathleen asked if  board liaisons to each committee had made contact regarding allocating their education monies towards scholarships to attend the General Assembly, but most liaisons had not.  For the membership committee,  it was a mute point, as there is no money allocated to them for education.

c.   Action items from retreat

(I)  Committee ÒfairÓ.

      Madeline and Greg had talked briefly on the phone.   It was agreed that it may be more effective to have a small announcement in the order of service allotting time to  recognize past and present volunteers, and to recruit new volunteers.  It was agreed that  the first January service  would be dedicated to the Social Action Committee, and the third January service  would be dedicated to the Membership Committee for this purpose.  Discussion surfaced about how we would thank people and be all inclusive, as many people currently have or have had duties.

(ii) Policy and Procedures review - moved to January  board meeting.

(iii)Scholarships for General Assembly

      A motion was made and passed that we take $500 from the growth fund towards scholarships.

      A motion was made and passed that we use  $400  from the boardÕs training/conference fund towards scholarships.

      Liaisons need to go to their committees and tell them we have $900 towards scholarships, and ask if they will contribute their education money towards the scholarship fund.  We will need to know this by the January board meeting.   Early registration for GA is in March, we should make scholarship decisions starting in  January.

(iv) Host program.

      Kathleen passed around the flyer, no decision was made whether our fellowship will participate.       

d.   Plan for moving forward on minister ÒtrialÓ        

      Kathleen reported that she met with Kris and Ken.   It was determined that  a Survey Monkey was too impersonal.   A more workable idea is for a feasibility committee  to convene and expand upon the details of Option 2. (¼ time minister),  the preferred option, and present it to the entire fellowship.  The original Minister Feasibility Study Group will be asked to do this.  Kathleen will send out a memo.  If they agree to do the work, a report  should be ready for the January board  meeting.  If the board endorses this, it will be sent to the fellowship about the middle of January, we will schedule a business meeting  after the 3rd service in February.  Meanwhile, we should consider scheduling one-on-one meetings with members who may be uncomfortable with hiring a minister to find out their objections.  It was noted that minutes from the previous business meeting were distributed to the entire fellowship.

 

3.   New Business

 

a.   In January,  convene a pledge committee.

b. Do we need to approve more time for the Simplified Services?   The current contract reflects that the doors are opened at 10:15 am.   This question was prompted by an incident on Sunday where people were trying to get in prior to 10:15 am, and the receptionist would not open the doors.  Due to the very cold weather, earlier entry would have been very desirable.

 

4.   Announcements -  February and March meetings will be at the home of Nakota Ashstarte

 

5. Next meeting, January 14th,  at 6:00 pm ,  625 NE  Cowls, McMinnville. (NakotaÕs home.)

 

6.       Meeting was adjourned.

      Respectfully submitted by Vicky Wilbanks