UUFM BOARD OF DIRECTORS MEETING

OCTOBER 8TH, 2014

 

Present:       Kathleen McKinney, Madeline Bishop, Jay Teller, Denise Patton,Greg Valentine, Wendell Kringen, Vicky Wilbanks

                    Nakota Ashstarte (absent)

 

1.  Opening

 

a.  Chalice lighting - completed

b.  Covenant reading - all - completed

c.  Quorum determination -  yes.

d.  Call to Order - Kathleen

e.  Approval of Agenda - Approved.

f.  Approval of September 11, 2014 Minutes - Approved.

 

2.  Continuing business

 

a.  TreasurerÕs report - monthly  - Approved

Question about September room rental.  Jay will email us when he finds out.

Jay made the name change from Savings Fund to Growth Fund as requested.

No room rents are being taken out for  Simplified Services -  rents should be reflected in report.

 

b.  Audit of Books follow-up

It seems we have not achieved a consensus after the audit. The audit created much discussion, for example, should we have more of a plan for moving forward.  The audit committee wants something in writing showing progress in this regard.  Jay will create a letter outlining our plans.

The existing Strategic Plan was discussed.  It was suggested that an updated plan could be as simple as a set of goals.  Kathleen and Jay will deal with immediate audit issues.  A task force will be created to work on an updated Strategic Plan.

 

c.  Committee Reports

 

Membership Committee - It was reported Bernie is relinquishing all of his duties on the membership  committee in November.  However another membership recognition service is planned for November 2nd.

Worship Committee -  Shorter services seem to be working, although discussion surfaced on which items to keep to a minimum, eliminate altogether, or just do periodically.

 

d.    RE Coordinator and Littles Contracts

 

Contracts are complete.

 

e.  Proposed Bylaw Changes (from previous meeting)

 

Greg is working on the Bylaws

 

f.  Action Items from retreat

 

Committee ÒFairÓ - Greg and Madeline will do in November.

Policies and Procedures Manual - Greg is working on this, he said it will take time.

 

g.  Create task force to explore viability of a part-time minister

 

Names of eight people were suggested, with the hope of creating  a task force of  4 - 5 people, to explore such areas as:-   Grants (financial), hiring on a trial basis, use of the model used with Simplified Services, and many more areas for exploration. It is hoped that a task force be established to work on the viability of hiring a part-time minister and  get a report ready for a business meeting in November.  Kathleen will participate and act as liaison, as she has access to existing research and tools.

 

h.  Desk Manual

 

All officers of the current Board should be creating an outline of their duties to be placed in a desk manual for use by new officers.

 

i.  Date for business meeting and agenda

 

A tentative date of November 16th was set for a business meeting with the following agenda items:-

Report from task force on the viability  of hiring a part time minister.

Vision Statement - presented by Madeline

 

3.  New Business

 

Denise asked for discussion about the viability of looking for a larger space for the Holiday party  this year  (November 22nd), saying this popular event draws a large crowd to the Senior Center.  The consensus was that it would be difficult  to find a larger space at a reasonable price, and we should remain in our current space  where people who have not attended regularly can find us if they want to enjoy the  event.  We believe we should  be able to manage adequately.

 

4.  Announcements - none

 

5.  Next meeting November 12th, 2014, 6:00 pm  at 709 NW Cedar Street, home of Denise Patton.

 

The meeting was adjourned at 8:12 pm.