UUFM BOARD OF DIRECTORS MEETING
OCTOBER 8TH, 2014
Present: Kathleen McKinney, Madeline Bishop, Jay
Teller, Denise Patton,Greg Valentine, Wendell Kringen, Vicky Wilbanks
Nakota Ashstarte (absent)
1. Opening
a. Chalice lighting - completed
b. Covenant reading - all - completed
c. Quorum determination - yes.
d. Call to Order - Kathleen
e. Approval of Agenda - Approved.
f. Approval of September 11, 2014 Minutes -
Approved.
2. Continuing business
a. TreasurerÕs report - monthly - Approved
Question about September room
rental. Jay will email us when he
finds out.
Jay made the name change from
Savings Fund to Growth Fund as requested.
No room rents are being taken
out for
Simplified Services -
rents should be reflected in report.
b. Audit of Books follow-up
It seems we have not achieved
a consensus after the audit. The audit created much discussion, for example,
should we have more of a plan for moving forward. The audit committee wants something in
writing showing progress in this regard.
Jay will create a letter outlining our plans.
The existing Strategic Plan
was discussed. It was suggested
that an updated plan could be as simple as a set of goals. Kathleen and Jay will deal with
immediate audit issues. A task
force will be created to work on an updated Strategic Plan.
c. Committee Reports
Membership Committee - It was reported Bernie is relinquishing all of his
duties on the membership
committee in November.
However another membership recognition service is planned for November
2nd.
Worship Committee - Shorter services seem to be working, although discussion
surfaced on which items to keep to a minimum, eliminate altogether, or just do
periodically.
d. RE Coordinator and Littles Contracts
Contracts are complete.
e. Proposed Bylaw Changes (from previous
meeting)
Greg is working on the Bylaws
f. Action Items from retreat
Committee ÒFairÓ - Greg and
Madeline will do in November.
Policies and Procedures
Manual - Greg is working on this, he said it will take
time.
g. Create task force to explore viability
of a part-time minister
Names of eight people were
suggested, with the hope of creating a task force of 4 - 5 people, to explore such areas
as:- Grants (financial),
hiring on a trial basis, use of the model used with Simplified Services, and
many more areas for exploration. It is hoped that a task force be established
to work on the viability of hiring a part-time minister and get a report ready for a business
meeting in November. Kathleen will
participate and act as liaison, as she has access to existing research and
tools.
h. Desk Manual
All officers of the current
Board should be creating an outline of their duties to be placed in a desk
manual for use by new officers.
i. Date for
business meeting and agenda
A tentative date of November
16th was set for a business meeting with the following agenda items:-
Report from task force on the
viability of
hiring a part time minister.
Vision Statement - presented
by Madeline
3. New Business
Denise asked for discussion
about the viability of looking for a larger space for the Holiday party this
year (November 22nd),
saying this popular event draws a large crowd to the Senior Center. The consensus was that it would be difficult to
find a larger space at a reasonable price, and we should remain in our current
space where people who have not
attended regularly can find us if they want to enjoy the event. We believe we should be able to manage adequately.
4. Announcements - none
5. Next meeting November 12th, 2014, 6:00 pm at 709 NW
Cedar Street, home of Denise Patton.
The meeting was adjourned
at 8:12 pm.