Minutes

September 11, 2014

UUFM Board of Directors

Regular Board Meeting

Present:  Kathleen McKinney, Madeline Bishop, Jay Teller, Denise Patton, Greg Valentine, Wendall

 Kringen, Nakota Ashstarte. Vicky Wilbanks absent. 

1.   Opening

a.    Chalice lighting

b.   Covenant reading – all

c.    Quorum determination - Yes

d.   Call to order

e.    Approval of Agenda

f.     Need someone to take minutes - Madeline

g.    Approval of August 20, 2014- Yes with minor correction.

2.   Continuing business

a.    TreasurerÕs report – End of year and monthly / accepted.  note: question raised about whether new Littles Teacher is a regular salaried employee. More research to be done on the history of this position.

b.   Audit of Books follow-up.  Because of a surplus of $11,000 due to our RE director not wanting to be paid last fiscal year, we need to decide what to do with this money and re-label it accordingly in our budget documents.  Motion passed to re-label it ÒUUFM Growth Fund.Ó Jay, Kathleen and Nakota will meet to discuss the audit and report back to the Audit Committee.

c.    Committee reports – Membership Committee: Bernie will remain as chairman and some of the responsibilities shifted to others.

d.    RE Coordinator and Littles contracts – Kathleen passed around examples of the DRE description and generic employment contract that the Salem UU church uses. Kathleen will do some editing to reflect what we need, and then we will revisit them.  She will ask board members to add their ideas by email.

e.    Proposed bylaw changes (from previous meeting)  We will revisit this next time.

f.     Action items from retreat

                                              i.     Committee ÒfairÓ Progress toward putting this on this fall. A list of all volunteers is being written.

                                            ii.     Policy and procedures review Greg will select people to help correct this document so it reflects what we actually do.

                                          iii.     Create committee to explore viability of part time minister.  Wendall created a statement to introduce the idea of a part time minister to the fellowship.  Need to stress this new committee will not be looking for a minister.  We decided on a small committee made up of board members and regular members.

                                           iv.     What will we (next) focus on (from our) next board retreat?  Action items: 1) Talk some more about Policies and procedures. 2) Talk to Brian about By-law changes. Decide on a date for a business meeting after church. 3) Vision statement?  Will be voted on at next business meeting. 4) Idea of hiring an Administrative Assistant? Put on Agenda for next board meeting.

3.   New business

a.    Transfer records and materials to new officers, desk manuals? Kathleen asked us to think about requiring officers and people with big responsibilities to create a manual to pass on to the next person assuming that work.

b.    Length of Services.  Denise pointed out that our very long service might discourage some people from coming back. This observation will be referred to the Worship Committee.

c.  Board members need to critique the Survey Monkey created by the Membership committee to find out why some people no longer come. Send comments to Bernie via email.

4.   Announcements – none

5.   Next agenda, meeting date and location :  Wednesday, Oct. 8, 6:00 p.m.  Denise PattonÕs house (709 NW Cedar, McMinnville)

6.   Adjournment