Minutes
September 11, 2014
UUFM Board of Directors
Regular Board Meeting
Present: Kathleen McKinney, Madeline Bishop, Jay
Teller, Denise Patton, Greg Valentine, Wendall
Kringen, Nakota
Ashstarte. Vicky Wilbanks absent.
1. Opening
a. Chalice lighting
b. Covenant reading – all
c. Quorum determination - Yes
d. Call to order
e. Approval of Agenda
f. Need someone to take minutes - Madeline
g. Approval of August 20, 2014- Yes with
minor correction.
2. Continuing business
a. TreasurerÕs report – End of
year and monthly / accepted. note: question
raised about whether new Littles Teacher is a regular
salaried employee. More research to be done on the history of this position.
b. Audit of Books follow-up. Because
of a surplus of $11,000 due to our RE director not wanting to be paid last
fiscal year, we need to decide what to do with this money and re-label it
accordingly in our budget documents.
Motion passed to re-label it ÒUUFM Growth Fund.Ó Jay, Kathleen and
Nakota will meet to discuss the audit and report back to the Audit Committee.
c.
Committee reports – Membership Committee: Bernie will remain as chairman and some of the responsibilities shifted
to others.
d.
RE Coordinator and Littles contracts – Kathleen passed around examples of
the DRE description and generic employment contract that the Salem UU church
uses. Kathleen will do some editing to reflect what we need, and then we will
revisit them. She will ask board
members to add their ideas by email.
e.
Proposed bylaw changes (from previous meeting)
We will revisit this
next time.
f. Action items from retreat
i. Committee ÒfairÓ Progress toward putting this on this fall. A list of all volunteers is
being written.
ii. Policy and procedures review Greg will select people to help correct this
document so it reflects what we actually do.
iii. Create committee to explore viability
of part time minister. Wendall created a statement to introduce the idea
of a part time minister to the fellowship.
Need to stress this new committee will not be looking for a
minister. We decided on a small
committee made up of board members and regular members.
iv. What will we (next) focus on (from
our) next board retreat? Action items: 1) Talk some more about
Policies and procedures. 2) Talk to Brian about By-law changes. Decide on a
date for a business meeting after church. 3) Vision statement? Will be voted on at next business meeting.
4) Idea of hiring an Administrative Assistant? Put on Agenda for next board
meeting.
3. New business
a.
Transfer records and materials to new officers, desk manuals? Kathleen asked us to think about requiring
officers and people with big responsibilities to create a manual to pass on to
the next person assuming that work.
b.
Length of Services. Denise pointed out that our very long
service might discourage some people from coming back. This observation will be
referred to the Worship Committee.
c. Board members need to critique the
Survey Monkey created by the Membership committee to find out why some people
no longer come. Send comments to Bernie via email.
4. Announcements – none
5. Next agenda, meeting date and location : Wednesday, Oct. 8, 6:00 p.m. Denise PattonÕs house (709 NW Cedar,
McMinnville)
6. Adjournment