UUFM BOARD OF DIRECTORS’ MEETING
REGULAR BOARD MEETING
AUGUST 20, 2014
Members Present:
Kathleen McKinney, Madeline Bishop, Vicky Wilbanks,
Denise Patton,
Greg Valentine, Jay Teller, Nakota Ashstarte (Past Chair)
Board Meeting opened at 6 p.m. at Kathleen’s
home.
After Chalice lighting,
Covenant was read by all, it was determined we had a quorum, and the meeting
was called to order. The agenda was
approved, with an addition under “Announcements” to discuss the Aug. 17th service. July 9th minutes were approved.
Continuing business
a. Treasurer’s
Report - End of year and monthly
Jay reviewed the Treasurer’s
Report, but due to his absence in July, a report was still needed for the end
of the Fiscal year. Jay agreed to do
this. (Jay sent sent this on Aug.21st.)
b. Audit of
Books follow-up
Jay reported the audit done
by the audit committee went well.
Everybody stayed within their budgets. Some conversation occurred about
wanting funds more clearly allocated. A
motion was passed by the Board to keep the Savings Account the same as it is,
but rename it Savings Growth Fund.
Further discussion occurred about how to utilize the Judy Spinner
donation of $500. Suggestions were made
to buy articles to be used for services, pulpit etc., or to add the money to
the Minister fund. It was also
suggested that the task of deciding should be given to the Worship Committee, but
in the end the board wanted to wait until Judy was asked for her input before
more action was taken.
c. Transfer of
records to Vicky
Records were successfully transferred.
d. Committee
reports - only if important
Visioning Group - Madeline reported that some members of the Visioning
Group wanted to postpone taking further action on the mission statement. . Otis
would like to have input. It was
mentioned that something should be included about Social Justice. The committee will report back in September.
Worship Committee - Madeline reported that an outline for Simple
Services has been completed for the entire year. Thea Evanstad will be the coordinator for all
the services.
e. RE
Coordinator position recommendations -Dominique Bjorlin, discuss supervision
Kathleen was assured that
fingerprinting and background checks have been completed, and that Dominique
Bjorlin had been recommended for the position of RE Coordinator. A motion was
unanimously approved for a point
person on the RE Committee to be responsible for the supervision of
the RE Coordinator (Dominique Bjorlin),
with the support of the remaining members of the committee.
f. Proposed Bylaw changes (from previous
meeting)
Discussion took place on what
constitutes a bylaw change? The fact
that extra time has been added on to services without prior planning was
discussed. In response to Kathleen’s
request for somebody to search the Policies and Procedures to see if there was
anything about submitting proposals to the board to use extra time, Greg agreed
to do the search. Greg also plans to
talk with Brian (former board member and lawyer) to get clarification on why
there needs to be a change in the bylaws.
The discussion on change of bylaws will be tabled until the next
meeting, and until after this conversation has occurred. Jay was also asked if money is earmarked for
lawyers in the budget. He said there is
money, in addition to any money provided through our insurance.
g. Discuss board retreat
Kathleen shared with members the work she has done towards the planning of the board
retreat which will take place August 23, 2014 from 1 - 5 pm at Co-op
Ministries. The facilitator is Robert
Schiff, who comes highly recommended by
Rick Davis. Snacks will be provided by members.
3. New Business
a. New Littles teacher recommendation - Sarah
Tellekon
A motion was approved to
recommend Sarah Tellekon for Littles teacher. Kathleen will let Eric know of
the board’s approval.
b. Recommendation for new celebrants - Elwyn,
Anna Barsotti, Kathy Beckwith, Jamie Corff, Thea Evenstad, Shantee Frisbee,
Justin Jenks, and Suzanne Teller.
A motion was approved to
accept all of the above candidates as prospective new celebrants. Kathleen will let Patriciafaye know of the
board’s approval.
c. Discovery Day in Bellevue, WN - 9/26
The Discovery Day event, put
on by the NW Region in Bellevue, WN promises to be very informative and
interesting, and it was hoped that some members of our fellowship could
attend. However, the location makes our
attendance a more difficult proposition.
4. Announcements
Madeline talked about the
service on Sunday August 17th, with speaker Susan Maginn Madeline
said she has been receiving requests from some members of the fellowship for more
spiritual content in the services. It
was agreed that Susan fulfilled this requirement, and her service was very well
received, and approved by all board members.
5. Next agenda, meeting date and location
Meeting date and location of
next meeting to be decided.
6. Adjournment
Meeting adjourned at 8:15 pm