UUFM BOARD OF DIRECTORS’ MEETING

REGULAR BOARD MEETING

JUNE 16, 2014

Members Present: Kathleen McKinney, Madeline Bishop, Jay Teller, Vicky Wilbanks, Greg Valentine, Denise Patton, Wendell Kringen, Nakota Ashstarte (via speaker telephone)

AGENDA ITEM	ACTION
1. Opening	a. Chalice lighting b. Covenant read by all c. Full quorum determined d. Meeting called to order, new members welcomed e. Vicky Wilbanks assigned as recorder for meeting f. Agenda approved g. May 12, 2014 Minutes approved
2. Election of Officers for Year	Officers were elected as follows:- Chair - Kathleen McKinney Vice Chair - Madeline Bishop Treasurer - Jay Teller Secretary - Vicky Wilbanks
3. Continuing Business a. Treasurer’s Report	Jay distributed both the Treasurer’s Report, and the Monthly Budget Status - Jan. through June 2014, and discussed both. In response to questions, Jay explained that if bills are submitted late, they do not have to be paid by June 31^st, rather they will be paid as close to that date as possible. Nakota pointed out that the $89.97 figure should be entered under “copies” on the report.
b. Check signing changes c. Audit of Books d. Conflict of Interest annual signing e. Committee reports - Liaisons needed for Worship, RE and Membership Committees. f. Proposed By-Law changes (from Brian)	The procedure is as follows: Ÿ Jay will go to the bank with a copy of June minutes, showing the new signers for the upcoming year. Ÿ New signers are Madeline Bishop and Kathleen McKinney. Jay Teller is a continuing signer. Ÿ Two signers, Genevieve and Nakota have transitioned off the Board. After Jay’s visit to the bank, both past and present signers add or remove signatures at the bank. Jay will take care of this process and report back to the Board. Wendell produced a copy of the form used, and the signing was done by all board members. It will be kept on file. Liaisons as follows: Kathleen - Senior Center and Social Action Madeline & Greg - Worship/Music Membership - Vicky RE & Adult RE - Wendell Cares and Concerns - Nakota Copy of ARTICLE VI - Membership/ Meetings was distributed, members were asked to read this for discussion at next meeting.
4. New Business a. Discuss Board Retreat	Kathleen will research what Salem UU does, and talk to past Chairs to see what their Boards did. Further discussion at next meeting. Members reported what had been planned in the past for retreats.
5. Announcements & Discussion	Ÿ Kathleen reported that she signed the rental agreement with the Senior Center and there was no increase. Ÿ Madeline talked about the need to discuss volunteerism, and how it should be handled. Do we need to discuss hiring an administrative person to relieve the pressure? Ÿ Vicky talked about her friend at a UU Church in the Rock Creek area as a possible resource for information.
6. Next Agenda, meeting date and location	Next agenda items will be as follows: Ÿ Check signing update from Jay Ÿ Audit of Books follow-up Ÿ Bylaw changes Ÿ Board Retreat Ÿ Transfer of Records to Vicky Meetings will be on the 2^nd Wednesday of the month, except for July, which will be July 9^th at Madeline’s house, 6:00 pm August meeting will be set in July.
MEETING ADJOURNED 7:50 PM.