Regular Board
of Directors Meeting of UUFM
Monday, April 14, 2014
6:00 PM
I.
1. Opening
of Meeting:
a.
Chalice Lighting and
Reading – Jay
b.
Covenant Reading –Board
c. Quorum Determination:
Yes, Members present: Nakota
Ashstarte, Madeline Bishop, Brian DeMarco, Kathleen McKinney, Greg Valentine,
Ken Moore. Genevieve Woodward, absent
d.
Meeting Called to Order: 6:02pm
e. Choosing a Recorder for Board Meeting: Greg and Kathleen took minutes.
f. Approval
of Agenda: Agenda was approved with
no corrections.
2. March
10, 2014 Minutes: Minutes were approved.
3.
TreasurerÕs Report: Jay discussed the budget report for March. Alberto
Moreno will be here to collect his donation in June. That amount will no longer
be shown in the report. Jay will send letters out soon letting people know
about the status of their pledge.
The bookkeeper is working out well. CDs mature in June, and in 2015.
II. Continuing
Business Reports
1.
Committee Reports
– No committee reports outside of Membership. There will be a new member
ceremony on May 14th.
2.
The worship
committee produced a facilitatorÕs guide for the simplified services, arranged
for hymnals from a church in Alaska and reimbursed them for shipping as well as
sending them a thank you. Madeline mentioned that regular services are planned
through the first Saturday in September.
A survey is being circulated
among the Fellowship to access the simplified
services. Five new members
will be presented to the Fellowship in a ceremony
May 14th.
3.
Vision
committee. Madeline read the latest version of the vision statement to us. It
will be presented to the fellowship soon.
4.
Pledge
campaign. Several board members will get up during the last Sunday and April
and the first Sunday in May to talk about what UU means to us and why we
pledge. The board spent some time discussing what needs to be done for the
pledge campaign. Ken talked about what was done in the past. We need to have
the proposed budget out to the membership this week in time for the pledge
drive. Jay, as treasurer will be a member of the pledge committee. Nakota and
Jay will try to get two other UUFM members to join him so we have a three
person committee. Jay will have pledge forms ready to hand out next Sunday
along with an envelope for privacy. They will be inserted in the order of
service. By May 11th, we need to be wrapping up the campaign with
phone calls to any usual pledgers who have not yet submitted their pledge.
Ken said that shouldnÕt be
much more than five to seven phone calls.
5.
Budget
proposal. Jay went over the proposal line by line. Some lines have increased, a
few decreased. Most importantly, the two large changes are increased room rental
costs (estimated at 10%) and the addition of the simplified services. The current
budget was written funding only one simplified service a month. It costs
approximately $1,500 for each simplified service. Ken mentioned that we should mention
that cost to the fellowship so they understand the financial implications of the
additional services. Nakota mentioned that it would mean roughly a ten percent
increase that people should pledge if they want to have the simplified
services. Greg will ask Kris to mention the cost per simplified service to the
fellowship. Brian made a motion that we approve the budget proposal to be moved
to the general membership. Kathleen seconded. The motion passed with no
dissension.
6.
Proposed
bylaw amendment. Changes were discussed. The board approved changes made in
tonightÕs meeting but decided not to present the bylaw amendment at the general
meeting due to the long agenda. We will present it at a later meeting.
Changes clarifying sections 6.1, 6.4, 6.5, 9.2 and
10.1 were discussed. The board
approved some changes as presented; others need further revision. The board decided not to present the
amendments at the general meeting, due to the already long agenda. The amendments will be presented to the
Fellowship at a later meeting.
III. New Business: No
new business
IV. Other Agenda Items: None
4. Announcements: None
5. Date, Time and Place of next Board Meeting. May 12th, 6 pm at MadelineÕs house.
Adjournment at 8:22 pm