Regular Board of Directors Meeting of UUFM

 Monday, April 14, 2014

6:00 PM

                                                       

I.

       1. Opening of Meeting:

a.    Chalice Lighting and Reading – Jay

b.   Covenant Reading –Board

c. Quorum Determination:  Yes, Members present: Nakota Ashstarte, Madeline Bishop, Brian DeMarco, Kathleen McKinney, Greg Valentine, Ken Moore. Genevieve Woodward, absent

                      d. Meeting Called to Order: 6:02pm

e. Choosing a Recorder for Board Meeting: Greg and Kathleen took minutes.

f. Approval of Agenda: Agenda was approved with no corrections.

 

       2. March 10, 2014 Minutes: Minutes were approved.

 

3.  TreasurerÕs Report: Jay discussed the budget report for March. Alberto Moreno will be here to collect his donation in June. That amount will no longer be shown in the report. Jay will send letters out soon letting people know about the status of their pledge.

 

The bookkeeper is working out well.  CDs mature in June, and in 2015.

 

II.      Continuing Business Reports

1.   Committee Reports – No committee reports outside of Membership. There will be a new member ceremony on May 14th.

 

2.   The worship committee produced a facilitatorÕs guide for the simplified services, arranged for hymnals from a church in Alaska and reimbursed them for shipping as well as sending them a thank you. Madeline mentioned that regular services are planned through the first Saturday in September.

 

             A survey is being circulated among the Fellowship to access the simplified

             services.  Five new members will be presented to the Fellowship in a ceremony

             May 14th.

3.   Vision committee. Madeline read the latest version of the vision statement to us. It will be presented to the fellowship soon.

4.   Pledge campaign. Several board members will get up during the last Sunday and April and the first Sunday in May to talk about what UU means to us and why we pledge. The board spent some time discussing what needs to be done for the pledge campaign. Ken talked about what was done in the past. We need to have the proposed budget out to the membership this week in time for the pledge drive. Jay, as treasurer will be a member of the pledge committee. Nakota and Jay will try to get two other UUFM members to join him so we have a three person committee. Jay will have pledge forms ready to hand out next Sunday along with an envelope for privacy. They will be inserted in the order of service. By May 11th, we need to be wrapping up the campaign with phone calls to any usual pledgers who have not yet submitted their pledge.

             Ken said that shouldnÕt be much more than five to seven phone calls.

 

5.   Budget proposal. Jay went over the proposal line by line. Some lines have increased, a few decreased. Most importantly, the two large changes are increased room rental costs (estimated at 10%) and the addition of the simplified services. The current budget was written funding only one simplified service a month. It costs approximately $1,500 for each simplified service.  Ken mentioned that we should mention that cost to the fellowship so they understand the financial implications of the additional services. Nakota mentioned that it would mean roughly a ten percent increase that people should pledge if they want to have the simplified services. Greg will ask Kris to mention the cost per simplified service to the fellowship. Brian made a motion that we approve the budget proposal to be moved to the general membership. Kathleen seconded. The motion passed with no dissension.

 

6.   Proposed bylaw amendment. Changes were discussed. The board approved changes made in tonightÕs meeting but decided not to present the bylaw amendment at the general meeting due to the long agenda. We will present it at a later meeting.

 

Changes clarifying sections 6.1, 6.4, 6.5, 9.2 and 10.1 were discussed.  The board approved some changes as presented; others need further revision.  The board decided not to present the amendments at the general meeting, due to the already long agenda.  The amendments will be presented to the Fellowship at a later meeting.

 

III. New Business:  No new business

 

 IV. Other Agenda Items: None

 

   4. Announcements:  None

                     

5. Date, Time and Place of next Board Meeting. May 12th, 6 pm at MadelineÕs house.

Adjournment at 8:22 pm