UUFM Board
of Directors
Regular
board meeting
September
16, 2013
Present: Nakota Ashstarte,
Ken Moore, Brian Demarco, Jay Teller, Genevieve Woodard, Madeline Bishop, Greg
Valentine, Kathleen McKinney
Absent: None
1. Opening of
the meeting
a. Chalice was
lit and covenant was read.
b. Members
voted to accept Greg Valentine as new board member replacing Janet Erskine.
Greg was invited into the room and welcomed.
c. Meeting was
called to order.
d. Genevieve
will act as timekeeper to help keep our meetings a more reasonable length.
Three minutes per person will be allowed to start.
e. Kathleen
volunteered to take minutes for September meeting. We will table a decision
about secretary until our next meeting. The suggestion was made to rotate
secretary but no decision was made.
f. Agenda was
approved with one change. Nakota will talk about a
regional workshop under other agenda items.
2. The minutes
from the previous board meeting were approved with one change on page 2. The
speaker coordinators are Madeline Bishop and Jeannine Christina not Janet Rinard. Genevieve made the motion for approval, Kathleen
seconded. Unanimous acceptance.
3. Continuing
business updates
a. TreasurerŐs
report.
i. Addition of
another person as a signer was tabled since we do not have a secretary.
ii. Line item
for the bookkeeper will be dealt with by the finance committee
iii. Judy
SpinnerŐs donation will also be dealt with by the finance committee. There was
some discussion about which committeeŐs budget it should be moved to.
iv. The entry
for Alberto Morales needs to be dealt with. The money has not been sent to him
yet because he has been hard to get hold of. Kathleen volunteered to try to get
hold of him.
v. Jay will
take care of sending a thank you card to Judy Spinner.
4. Committee
reports
a. Worship
committee. Greg agreed to be liaison to replace Janet
b. Cares and
concerns. Genevieve reported that they usually have phone meetings. She
mentioned support for the GabrielsenŐs with EricŐs
upcoming surgery.
c. Finance.
Jay mentioned that the audit has been rescheduled for 9/25
d. Religious education.
Genevieve mentioned that OWL started on Sunday and that more signed up after
the meeting. Ken mentioned that the
curriculum is online so anyone who is interested can learn more about it.
e. Ken is
looking for a couple more people to be on the adult religious education
committee. Currently the committee is Ken, Patricia Faye and Bonnie. He said it
has been suggested that January would be the best time to start and to run it
for 4-5 weeks holding it after church. No decision has been made though.
f. Long term
facility – Nakota mentioned that several
buildings have been looked at including Evergreen on Adams and the
International School. There was some discussion about the need to have a plan
before we start looking for a facility. Nakota said
she would pass that on to the committee. Brian volunteered to sketch out a
basic plan.
g. Social
action. Kathleen reported that the committee had a meeting after church instead
of before church. Ken mentioned that the committee decided that one way to
involve more of the congregation in social action is to have a book study group
on a related subject.
h. Senior
center. Kathleen reported that there had been some confusion about whether we
were on the calendar for the rest of the year. It was her understanding that
our contract that she signed the end of June was for the entire fiscal year.
She sent an email to Anne Lane, the director but has not gotten a response yet.
i. Membership.
Ken mentioned that the focus has been on new people once they come through the
door. The committee has been talking about how we can get new people to attend.
Membership hasnŐt tackled this yet but are planning to. A newspaper article was
suggested as one way. Also possibly doing a service out at Linfield.
5. Consensus
model
a. Ken and
Brian will work on how we would fold the consensus model into our decision
making process within the context of the bylaws. We would try this out during
an after church business meeting. Ken and Brian will have something by the
October board meeting to use at an early November business meeting after the
first service in November.
6. Vision
– Nakota, Ken and Madeline are on this
committee. Nakota will make a request of the general
membership for additional members. She hopes to get at least three more people
to join. The board discussed whether we needed to have the consensus model in
place to start creating a vision and mission. It was decided that no, we did
not. They will meet as soon as they get the new members.
7. OWL –
Nakota asked if anyone had knowledge of this program.
A couple of board members who have kids who have attended said that their kids
had not said much but they are looking forward to attending. Ken is reading the
OWL manual and mentioned that the curriculum is online for anyone to review.
8. Employment
agreement. Brian presented our current employment agreement for employees which
he feels is very inadequate. He said the board should get a file on any
prospective employee with their resume, references and completed background
check and then an employment agreement for board approval before hire. Brian
volunteered to come up with a draft service agreement. Nakota
will gather any needed information on Buffy and Steve and get it to Brian.
9. Other
agenda items. Nakota received an invitation from
Diane Brinson from the PNW district. It mentioned that there are plans to have
a regional workshop in January or February on stewardship. She had two
questions.
Would
we be interested in a technical workshop on how to run a campaign and train
stewards?
Would we
prefer a stewardship workshop centered around
generosity and the theology of giving?
The board discussed these and decided that our preference was
the first type of workshop.
10.
Announcements – none
11.We set the
next board meeting to be October 14th and the board retreat to be
October 26th in Yamhill. Genevieve offered to host the October board
meeting.
Nakota mentioned that she had subscribed
to Touchstone, a monthly journal and could make copies available.
The meeting adjourned at 7:34 pm.