UUFM Board of Directors Meeting

Monday, July 8, 2013

Present: Ken Moore, Kathleen McKinney, Genevieve Woodward, Nakota Ashstarte, Brian Demarco, Madeline Bishop, Jay Teller, Janet Erskine

Absent: none

1. Opening of Meeting:

a. Opening invocation: Reading of covenant led by Genevieve; Chalice lighting by Nakota

b. Our covenant, impact on board functioning and confidentiality: Nakota discussed the importance of keeping confidences of all UUFM members.

c. Meeting called to order at 6:50 p.m.

d. Determination of Quorum: Quorum is met

e. Approval of agenda: Approved with additions: mission vision committee (Ken), by-law review (Brian)

2. Approval June 2013 minutes: Approved as listed. Board minutes are available on UUFM website. UUFM members are welcome to attend board meetings.

3. Continuing business updates:

a. Treasurer’s report, budget to actual report, hiring of bookkeeper: Offertory deposited on Sunday, 7/7/2013.

Assignment of auditors- Ken and Phil will continue to investigate options.

Buffy Miller was hired as bookkeeper at $15/hour. We don’t have a computer payroll program, but Buffy Miller will still be able set up UUFM books.

Judy Spinner is expected to donate $1600 to UUFM ($1000 for non-violent communication and $600 to support the local Latino community).

Dedicated funds: $536 has been set aside to donate to Alberto Moreno’s organization for immigrant youth.

Two building fund CDs mature this month. CD rates are low. In order to avoid penalties, Brian and Jay will cash them out and investigate options for deposit and/or reinvesting them. They will get back to the board regarding alternatives by next week.

b. New check signers: Janet still needs to sign

c. Conflict of interest statement: done and signed

d. Committee Reports:

Worship (Janet): nothing to report

RE (Genevieve): Ken is willing to take over and act as liaison to board. Brian moved and Kathleen seconded the plan for Ken to take charge of adult RE. The motion was passed with all in agreement.

Cares and concerns (Genevieve): nothing to report

Finance (Jay): Nothing to report.

Membership (Ken): Madeline is liaison. Bernie is in charge of circle suppers. Dominique transitioned off.

Social Action (Kathleen): Nothing to report

Building (Ken): Phil transitioned off.

e. What UUFM should not give money to (Brian, Ken): To write a check to assist a person in our fellowship, we may use a “discretionary fund.” This is a tax write-off.

Proposals requesting UUFM funding: Prohibited projects include private enterprises seeking finance and projects that do not directly benefit the UUFM community.

The decision-making process consists of submitting an application to the board, the board scheduling a review at the next available board meeting, and board members individually grading each application with emphasis on selection criteria.

Brian and Kathleen will develop simple selection criteria for the board to review at the next board meeting.

f. By-law review (Brian): Proposed that this be a static document with few changes made over time. The board agreed that members who want to change by-laws may present their ideas at board meetings.

4. New Business:

a. Senior Center Rent Increase (Kathleen): $268.75/service compared to $211.25 for July- August and $317.50/service beginning September 15 compared to $230.75 due to rent increase and additional room for RE. Moved and seconded for Kathleen to speak with Ann regarding a six month agreement and see if rates are destined to increase before we enter into another contract. Motion passed- all in agreement.

b. Building/board report to fellowship: Phil Newman transitioned-off as building chair and committee member. It was moved and seconded to rename the building committee the long-term facility committee and appoint Eric Gabrielsen as its chair. The motion passed with all in agreement.

In regard to the building survey, there was not a consensus from the congregation regarding whether or not we should move to another facility. The long-term facility committee will continue to investigate options.

c. Tuning senior center piano: Gwen has a person in mind to tune the piano for $110 and possibly repair the pedal for $25. Moved and seconded to tune the piano for $110 and repair the pedal as needed (not to exceed $25). Motion passed- all in agreement.

d. Date, time, and place of next board meeting: Monday, August 5 @ 6 p.m. at Genevieve’s house. Bring your own dinner. Host(ess) will provide drinks and dessert. We will discuss returning to meeting on the second Monday of every month (beginning September 9, 2013 @ 6 p.m.) at the next board meeting.

e. Date, time, and place of September Board Retreat: Saturday, September 14 @ 10:00 a.m.- 1 p.m. potluck at the Garden Center.

f. Consensus Model (Ken): Ken discussed the consensus model approach. If a block is made with valid support for the block, voting decisions move to the percentages described in UUFM’s bylaws. In order to move the consensus model forward, Ken will change some of the jargon and present changes to the board at a later date.

Mission vision statement committee formed: Ken, Madeline, Nakota, Janet. Ken will also ask others if they are interested in joining.

5. Adjourn: 9:28 p.m.

Respectfully submitted,

Janet Erskine, August 11, 2013