UUFM BOARD OF DIRECTORS MEETING

Monday, April 15, 2013

Present: Lynn Hughes, Barb Roush, Genevieve Woodard, Ken Moore,

Phil Newman, Brian DeMarco

Absent: Nakota Ashstarte

Guests: Madeline Bishop, Kris Gabrielson

1. Opening of meeting 6:10pm

a. Opening invocation-Remembrances of Vern Halcro who passed away unexpectedly Friday, 4/12/13. There will be a Memorial table in honor of him at the Casa Auction coming up April 27^th.

b. Meeting is called to order

c. Determination of Quorum-quorum is met.

d. Approval of agenda-all approve with the addition of the Treasurer’s report, discussion about having a Policy for donations made by UUFM, and Building search update.

2. Approval of Minutes for March 11, 2013 Board meeting-minutes are accepted as corrected with no objections.

3. Continuing Business Updates:

a. Treasurer’s Report-presented by Barb. Bank Balance $14,815.55, Available Cash $10,826.68. Quarterly taxes and insurances were paid this month. A laptop and software for UUFM use were purchased.

b. Committee reports- Religious Education – Genevieve will talk to Stephen, who is the Chair of the committee, about the Board’s desire to have RE decisions be Committee driven rather than Board driven. Board would like to see Adult RE activated and it was suggested the RE committee initiate this.

Care and Concerns-Nakota is in need of support with the sudden death of Vern occurring Friday. The committee is setting up times for people to sit with her and offer assistance as her sister won’t be arriving for a couple weeks to help her out.

Finance Committee –Barb recently purchased the laptop and software for UUFM use. We are in need of updating the Church Finance software. She suggested a Task Force to research what other churches use.

Social Action committee Ken was at the meeting and reports they need to discuss what their Mission and Philosophy is before making decisions about allocating money. Board discussion about quarterly charity donation versus designating money for Social Action to use.

Worship Committee –Brian with Kris’s input reported that the suggestion box has had comments about helpful tips for the service but no input for the Board as yet. Discussion held about the chair set-up for service. If we have the Center set up the chairs they charge for the time as well as the work, which would be about $67.00 each time. We could do a trial and see how this works out or take it over ourselves. This summer there will be services with music and poetry.

Building Committee –Phil presented initial results of survey which indicated there is no clear consensus.

Barb moved and Brian seconded that the Building committee continue to pursue options for a building, collect input from the fellowship and create a plan to present. All approved.

A suggested process would be for the committee to provide information to the members, present why the process was started, and see if there is a clear majority one way or another. This would be a good opportunity to use the Consensus model to guide us. This could be done at a special meeting scheduled right after service in June.

c. Budget for next fiscal year—Bernie asked for clarification on the budget and this was sent to him.

d. Bylaws update—some confusion on which is the most current version as there are many copies circulating. Brian has the latest updates. We need to have the most current version posted on the website.

4. New Business:

a. A request was submitted for $500.00 to be donated to Alberto Moreno for funding a Latino student. Brian moved and Genevieve seconded that we move $500.00 from the general fund to the Social Action committee to use for this purpose.

b. Eric has gotten an estimate on the replacement of the sound transmitter at $575.00 plus $17.00 for shipping and handling. This will be tabled for now as we need to re-evaluate based on getting more input about usage. A few of the hard of hearing members have said it doesn’t help them hear any better.

c. Senior Center has been giving us a 10% discount on rental for repeat business. Because we are looking at other building options there is uncertainty about paying ahead for 6 months. For now that will be changed to quarterly and will check to see if the price can be re-negotiated.

d. Transition for the Treasurer on the Board-Should there be a process for this? Is this the time to hire a bookkeeper. The concern especially is that the Treasurer post takes some training and background experience/aptitude for numbers.

e. How can the Board be in sync with the fellowship? Board members have a legal, ethical and financial responsibility to the members.

5. Action Items:

a. Brian and Barb will work on a job description for a bookkeeper, run it by the Finance committee and present by email for approval of the job description by the May 13 meeting.

Brian will also look at the possible assumption of some of the Chair duties with input from Phil and Ken.

b. Lynn will send the most current copy of the Bylaws to Barbara Valentine to post on the Web once they’ve been approved.

c. Continue to find ways Tao youth can be involved such at being Greeters on Sundays and perhaps even helping with the 2014 Pledge Drive.

d. Brian will do research on a Policy about UUFM donating to something that is not a Not-for-Profit organization.

e. Ken will ask committee heads to present their committee members at the May meeting.

5. Announcements: Next board meeting will be May 13, 2013 at 6:00pm at Genevieve’s. Wine served tonight was “3 Wives” by Remy in the Grainery district.

6. Adjourn: 9:09 pm

Submitted by: Lynn Hughes 04/15/13