UUFM BOARD OF
DIRECTORS MEETING
Monday,
November 5, 2012
Present:
Alene Jacobs, Lynn Hughes, Barb Roush, Brian Demarco, Genevieve Woodard, Phil
Newman, Ken Moore
Absent:
Nakota Ashstarte
1. Opening of meeting 6:43 pm
a.
Opening invocation-Chalice lighting Brian led us in prayer.
b.
Meeting is called to order
c.
Determination of Quorum-quorum is met.
d.
Approval of agenda-all approve with the exception of moving Continuing Business
Updates to come before Action Items.
2. Approval of Minutes for October 8, 2012
Board meeting-minutes are accepted as corrected with no objections.
3. Continuing Business Updates:
a.
TreasurerÕs Report-presented by Barb. Bank Balance $15,678.62. Available Cash
$13,095.07. Pledges received up to this point (which is 5 months into the
fiscal year) are $15,520.00 with total pledges for the year $29,140.00. Treasurer has purchased the checks to
match the laser printer. Board
discussed doing a review of budget versus actual expenses every 6 months. The
Board liaison will address budget planning with the finance committee.
b.
General Assembly report format-Board discussed planning ahead for future GA
meeting by looking for grants to help send someone and consider sending a
representative with a suggested agenda relevant to UUFM. Kathleen, our
representative who attended GA this year will present on 11/18/12 after the
service to anyone who is interested. An email will be sent out to the general
fellowship as soon as possible.
c.
Committee Reports:
RE-Stephen
Bjorland as committee chair has indicated they are moving ahead with hiring
Michael Vincent as RE Coordinator. The job description is on the UUFM website.
The criminal checks have been done and they are prepared to offer the position.
Board discussed whether hiring needs to be approved by the Board and consensus
was that the committee be empowered to make the decision to hire. Brian would
like to review the contract before the position if offered. It was agreed that
we need to review the Bylaws and how other UUÕs handle hiring and decide what
the BoardÕs role is to be for future hiring.
Worship
Committee-Brian reminds us that Patricia Faye has resigned as Chair and Kris
Gabrielsen has agreed to Chair for 1 year.
Care
and Concerns-Nakota is not here to report.
Membership-Alene
has resigned as liaison and asks for another volunteer to take that role. There
was much discussion about this and for the time being Ken Moore will continue
in this role.
Social
Action-Lynn reports they are busy preparing for their December presentation.
4.
Action Items:
a.
Morales for UUA President 2013-Ken received a letter asking UUFM to nominate
Morales for re-election. Board agreed we need to know more about the process
and about Morales. All are encouraged to go to the website to learn more:
http://www.uua.org/uuagovernance/officers/president/index.shtml
b.
Strategic Planning-Brian handed out Flow Charts for UUFM Strategic Planning,
one for Ongoing, which is now and later, and one for Long Term, which are huge
project that bear fruit in the future. It was suggested that we tighten the
budget and limit major expenses to be able to proceed with the major projects
such as finding a facility and looking for a minister. Facility Task Force: Phil met with Eric and Jolynn who were going
to check with real estate agents about buildings available for leasing. Eric
had discussed checking with the McMinnville ministerial group about possible
space sharing. Eric is aware of some grant funding and can do further research
on this. Phil will be liaison for the Facility Task Force. It was suggested
that the Task Force keep a notebook of properties that have been considered and
make a list of needs such as kitchen, classrooms, seating. Membership Task Force: There are three new members, Dominic, Denise
and Vicki. Bernie is retiring in June. Ken will step in for now as Board
Liaison. ItÕs agreed that growing membership is crucial in defining our budget
and where UUFM can go. Minister Task
Force: Ken contacted Kris about being in an advisory position. Having a
minister is a way to promote growth as it gets more people coming to services.
Phil suggested small groups of us travel to other UUÕs to get more information
about whoÕs out there looking for a position and would they be a good fit for
us. Hollis Bredeway was brought up as a possible interim/short-term minister.
5.
Announcements: Next board meeting will be December 10, 2012 at 6:30pm.
6.
Adjourn: 9:07 pm
Submitted
by: Lynn Hughes 11/5/2012