UUFM Board meeting August 20, 2012

 

Present: Ken Moore (Chair),  Alene Jacobs, Lynn Hughes (Secretary), Barb Roush (Treasurer), Genevieve Woodard,  and Brian DeMarco (Vice-Chair.)

Absent: Phil Newman (past Chair), Nakota Ashstarte

Convened 6:42

Comments on Mark Gallagher presentation/sermon: General consensus was that it was an eye opener for many, people felt encouraged to think about what they want their life to be like, could relate his talk in the context of work or any other interaction with others in learning how to interact at a different level  and with intention.

 

Minutes from July 09, 2012: are accepted as corrected with no objections.

 

Conflict of Interest Statement: signed at this Board meeting by Brian DeMarco who was absent last meeting.

 

Treasurers report: Bank Balance $11,454.75 Available cash $6,186.14. Surplus funds of $11,900.00 from past 2 years to be placed in a UUFM Savings account on Tuesday 8/21/12.

 

Thank-yous: A thank-you note from Amy Bissonett received for our quarterly donation to CASA.

 

Committee reports:

Worship Committee Has decided to create a handbook for guest speakers similar to that used at WyÕEast and suggested by Amy Beltaine. Committee agreed to keep  the Calendar for after- service meetings. Board had questions about whether this could be a Òvirtual calendarÓ so that Chairs and Board members could easily access it. Also wonder if Committee meetings should be placed on this calendar.

They are refining the Survey for SpeakerÕs criteria and putting together a new team of reporters for the next quarter.

Celebrants are starting to get feedback from the UU minister guest speakers. This feedback should go to the Worship Committee.

A recent change was made so that new visitors would be asked to indtroduce themselves after the Joys and Concerns, therefore allowing them time to relax and feel comfortable with doing so.

RE Committee is advertising to hire a LittleÕs teacher and an RE Coordinator. They are planning on finding a lead coordinator for the Mystery Friends program. They have established a curricula for the next school year and have confirmed most of the teacherÕs.

Membership Committee No report this month.

Social Justice Committee No report this month.

SpeakerÕs Committee John Braun has handed over the duties of SpeakerÕs program coordinator to Nakota Ashtarte. Presently speakerÕs are scheduled through the end of the year 2012.

 

Covenant update: It is being finalized.

 

Consensus: Time to start looking at Consensus models and becoming more knowlegeable about this subject.

 

Audit: Wendall Kringen and Pam Bergen met with Barb Roush to review the finances for the past year. Noted that after May of 2011 checks requiring 2 signatures was changed from $50.00 to $500.00. The auditors suggested that purchase of a laser printer may be beneficial to the record keeping. Board agreed, at Brian DeMarcoÕs suggestion, that we get 3 quotes for printers and estimate the cost of ink prior to purchase. Again this year, the Auditors suggested that the Treasurer duties ought to be shared by two persons but did not have any suggestions on how this could be accomplished in a small Fellowship.

 

Board member/Committee pairing: Agreed to pair a Board member with each committee as liason to facilitate communication. Each Liason would ask their respective committee for monthly report about a week before each Board meeting. Committees and their respective Board Liason are asked to post appropriately to the website, to follow their own Mission Statements and listen to each other so that each one is changed from that interaction. The following are Committee/Board member pairings:

            Care and Concerns-Nakota, Chair is Susan Marrant

            Worship/Speakers-Brian, Chair is Patricia Faye Marshall

            Religious Education-Genevieve, Chair is Stephen Bjorlin

            Social Action-Lynn, Chair is Beth Dell

            Membership-Alene, Chair is Bernie McGinnis

            Finance-Barb, Chair is Barb Roush

Brian suggested we consider having a Board Forum periodically for fellowship members to be able to ask questions, raise concerns, give chance for members to interact with the Board and perhaps relieve some of the perceived anxiety about where UUFM is going in the future.

Board agreed that we would notify Joan Kringen about upcoming board meetings so she can post them on the Website.

 

Liability: Discussed review of current policies and insurance for UUFM and consensus was that we are adequately covered for UUFM sponsored events.

 

Next Board Meeting: will combine with the retreat on Sept. 8, 2012

 

Board Retreat: September 8, 2012 9:00 -12:00 at PhilÕs. Will be potluck breakfast with members bringing the following:

                                                            Genevieve-blueberry coffee cake

                                                            Barb R-scrambled egg dish

                                                            Lynn H-fruit plate or bowl

                                                            Ken-orange juice

                                                            Brian-toast and jam

                                                            Alene-coffee, cream

                                                            Nakota-unknown

Retreat Agenda: discussed using the 3 questions put before us by Otis Woodard the III as our outline. The questions are :

1.) Three years from now, what would you like UUFM to be?

2.) If that is where you want to be in 3 years, where would you need to be in a year in order to be on a trajectory to Òbe thereÓ in 3 years?

3.) What 3 things would the Board need to start doing that it isnÕt doing now that would make the vision in the above questions possible, or happen faster/better/with more impact?

 

Board members encouraged to review Mission, Vision and Covenant with leadership in mind in order to develop a path for the Board leaders.

 

Adjourned 8:10 pm

 

Submitted by Lynn Hughes  8/20/12