UUFM Annual Business Meeting - May 20, 2012

Convened 12:10, McMinnville Senior Center

32 attendees

Ken asked Teri Martin to introduce herself. She will be facilitating the UUFM Covenant, Mission, and Vision process and was attending the service and our business meeting as a guest to get to know us better. She is from the First UU Congregation in Portland and has helped fairly recently with the Covenant process there. They wanted a behavioral covenant, a set of promises. It was an inclusive process, and the final statement fits on a bookmark, which she will share with us.

Business meeting minutes for March 18, 2012; Susan Marrant moved and Bev Halvorson seconded approval of the minutes. They were unanimously approved.

Committee and mission statements:Ken asked all the Committees to introduce themselves, including members and mission statement:

Cares & Concerns:

Members: Susan Marrant, Chair; Marcia Blevins, Pam Bergen, Vern Halcro

Mission: "We are a committee that is ready to assist members in need of help when they cannot shop for themselves, need a ride to a doctor or to shop; provide meals when necessary and companionship when housebound. We also send cards of thanks, condolence and cheer when necessary. We want to emphasize that we are not qualified to give advice or make suggestions for medical or counseling needs."

Religious Education Committee –

Members: Stephen Bjorlin, Chair (July), Kendra Schroeder, Coordinator of Religious Education, Ted deChatelet; Tandy Tillinghast-Voit, Eric Gabrielsen, Kris Gabrielsen,

Mission: The goal of the RE committee for 2012-13 is to provide quality religious education for children. Specific priorities include:
* Expand teaching time for the Littles to one hour per service (from the current 15 minutes) and provide more consistency in that classroom by hiring a Littles teacher.
* Provide two parent courses focusing UU parenting skills.
* Continue providing quality religious education for the Middles and TAO children.

Finance Committee:

Members: Barb Roush, Chair, Bev Halvorsen, Ken Moore

Mission: The mission of the UUFM Finance Committee is to:
1) monitor and consult on the UUFM budget throughout the fiscal year.
2) review requests by UUFM Committees for additional funds and determine
if funds are available.
3) prepare a balanced annual operations preliminary budget.

Worship Committee:

Members: Patriciafaye Marshall, Chair; Jolynn Moore, Madeline Bishop, Nakota Ashstarte, Phoebe Newman, Joan Kringen, Bernie McGinnis

Speaker Subcommittee: John Braun, Chair, Nakota Ashstarte, Incoming Chair August 2012-2013, Lynn Hughes, Incoming chair 2013-2014, Beth Dell

Mission: The Worship Committee works closely with the schedulers and the celebrants to create the space-both Spiritually and Physically in which the Sunday service occurs. The intention is for our worship to build beloved community, nourish our hearts and minds, and inspire us to discern deeper meaning and purpose for our lives.

Social Action Committee :

Members: Beth Dell, Chair; Susan Marrant, Nakota Ashstarte, Vern Halcro, Phil Newman, Phoebe Newman, Judy Spinner, Ken Moore, Jeannine Cristina, Jolynn Moore, Patriciafaye Marshall, Kathleen McKinney

Mission: Our vision is to have a cohesive community of Latinos and Anglos enjoying life together. In addition, we will continue our volunteer commitments to YCAP.

Membership Committee :

Members: Bernie McGinnis, Chair; Marcia Blevins, Susan Marrant, Nancy Braun

Greeters: Genevieve and Otis Woodard coordinators, Beth Dell

Mission: Long term - Increasing membership while preserving our current membership; Short Term - Making our services as welcoming as possible for newer visitors

UUFM Board:

Members: Ken Moore, Chair; Lynn Hughes, Barb Roush, Alene Jacobs. Going off board: Marcia Blevins, Barbara Valentine, Secretary, Phil Newman, Past Chair, will remain as Ex Officio, member

Mission: To provide support and oversight of the committees and staff in fulfilling their several missions.
To identify and recommend opportunities for fulfilling the Mission of the Fellowship. To supply strategic leadership in maintaining a balance of fiscal stability and growth.

Election of New Board Members: Ballots passed out. Ken asked if anyone had write-in candidates. None added, the following slate presented for voting.

Board: Nakota Ashstarte, Brian DeMarco, Genevieve Woodard

Nominating Committee: Kris Gabrielsen, Patriciafaye Marshall, Jeannie Kleinschmit

Nominating Committee Alternates: Bev Halvorsen, Vicky Wilbanks

Votes counted by Phil Newman and Marcia Blevins – the slate unanimously elected.

UUFM 2012-13 Budget: Barb R. presented the $31911.40 budget, which had not changed since the March meeting. She noted that although pledges fell short by $2831.24, we would likely make up $2000 in donations received in the offering by July 1 and that we could make up the remainder with 2011-12 funds not spent by some committees. Patriciafaye moved and Tricia seconded to approve the budget. Approved unanimously.

Covenant Workshop preparation: Teri Martin will hold the first workshop Sunday, June 10 from 9:30-11:30 at Judy Spinner’s house. Another session for those not able to attend will be at Patriciafaye’s Monday June 11 from 6:30-8:30. A second wrap-up workshop is scheduled for Sunday June 24 from 9-11:30 at Judy Spinner’s. Ken suggested everyone look at the Covenant, Mission, and Vision document prepared for the membership. Teri suggested she will also use “Churchworks: A Well Body Book for Congeregations.” Dates will be emailed to congregation with directions to the locations.

Announcements:

UUFM Summer Picnic slated for July 22 at Ken Moore’s house. Skits encouraged.

Meeting Adjourned 12:50.

Submitted by Barbara Valentine

May 21, 2012