UUFM Board Meeting May 9, 2012

 

Present: Ken Moore (Chair), Phil Newman, Barbara Valentine, Marcia Blevins, Barb Roush   Absent: Lynn Hughes, Alene Jacobs,:

Convened 6:30

 

Ken started by suggesting words for the BoardŐs own mission statement which we all helped to amend.

 

Minutes approved if no objections

 

Treasurers report:  Bank balance $22006.70; Available cash $11995.52

 

Committee reports:

Most Committees had not yet met, since the Board last met only two weeks ago, so none had sent new reports. 

Worship Committee - Ken sent message related to getting feedback on our services from  visiting UU ministers .

 

Membership resubmitted its report and asked that the Board address the relevant issues.   Action: Ken will reply to Bernie.

 

Religious Education Committee will be meeting Saturday and considering who will Chair the committee next year.

 

Ken collected the Mission Statements from all the committees into one document.

 

Old business

Kathleen McKinney  is the only taker so far for the UU General Assembly in Arizona (June) stipend.  Ken will contact her to see if she will represent us-

We will give her a $300 stipend + $300 from anonymous donor

 

Pledge update: We have received $28120 pledges for a $31911 budget meaning we are short $3791.  We have, therefore, pledges enough to cover 88% of our budgeted amount.  Last year (2010/11) we received $1900 beyond funds pledged.  Similarly this year we already have $1850 beyond our 2011/12 pledged amount with a month to go.  We hope to get a few more pledges before June.  We will probably have enough to cover shortfall of pledges with leftover funds from 2011/12 made available partly from some committees not spending all budgeted amounts.

 

Business meeting agenda -

á      Approve March business  meeting minutes

á      Introduce Members of Committees and their missions

á      Vote on slate of nominees.

 

New board member nominees are: Brian DeMarco, Genevieve Woodard, Nakota Ashtarte

 

Nominating Committee nominees: Patriciafaye Marshall, Jeannie Kleinschmit with Alternates: Bev Halverson, Vicky Willbanks

            Action: Ken will ask Vicky Willbanks to nominate a third NC

Action: Barbara Valentine will create ballot.

á      Approve Budget

á      Discuss Covenant process starting June 10

 

Covenant process update

Task Force: Otis, Susan Marrant, Patriciafaye, Beth and Phil

Teri Martin has agreed to lead the process.  She has worked on Covenant processes at First Unitarian Church in Portland. Teri is also coming out for our May 20 service and Business meeting to get to know us better. Also Rev. Rick Davis from UUCS will tell her a little bit about us before the process begins in 3 hour meetings: Sunday 9:30am June 10 at Judy Spinners house.  For those who cannot meet then, there will be another session Monday June 11 7pm.  Wrap up and final touches : Sunday 9am June 24

 

Adult RE task force...

New Committee headed by Kris, Wendell, Phil and Vicky Willbanks convening June 4

 

Traditions list – Ken drew up a list to help us know who we are and to help define us.

 

Salem website.  Ken got copies of UUCS  website privacy statement which basically  keeps contact information off the website.  They donŐt seem to exempt any documents.

 

Starting services- Ken would like Board members to set example and be in seats when service begins.  Will ask greeters to help corral people in when bell (singing bowl) rings.

 

Flow chart f- Ken showed us chart for getting consensus among members, which may be useful in covenant process

 

Next board meeting June Tues 19 – tentative date because newly elected board will have to finalize.   Phil has agreed to host.