UUFM Board Meeting April 25, 2012
Present: Ken Moore (Chair), Phil Newman, Barbara Valentine, Lynn Hughes, Alene Jacobs, Marcia Blevins. Absent: Barb Roush
Meeting
started 6:30 at AleneÕs
Opening: Ken said
that he compiled the reports sent him by the committees
reports and wanted to commend everyone for the good work they do. He sent all the reports to the other
committees so they could see that we are a great group doing good things.
Additions to
agenda:
á Comments from Senior center
á UU General Assembly $1000 conference stipend.
Minutes from March 14, 2012 reviewed by Board. No corrections; accepted as
submitted
Committee Reports
Finance:
Barb Roush was absent but sent treasures report and 2012-13 Budget
projections to Board for discussion.
Treasures report - UUFM balance $21494.49 Available Cash $11865.47
Accepted as submitted
Budget projection: A change
in social justice & action expenses changed total slightly from last
projection - new $31911.24. Pledges
not quite making budget yet, $22760 pledged; need $9151.24 more. Discussed ways to try make budget.
Still time for those who pledged last year and did not this year to
pledge.
Suggestion: We should send pledge forms out by email
next year too.
Worship Committee
Speakers : The WC is overseeing a system to obtain feedback on our speakers. Six members from different age groups have been chosen to complete an online survey of the speaker for each service. The results will assist us in future scheduling.
Action: Ken will suggest to Patriciafaye
a feedback form, to be filled out by visiting UU ministers, which might offer perspectives from more
experienced speakers.
Website: Barbara Valentine
said the new website should be up in May sometime. The audio sermons take up too much space
so will need to be limited.
(Example: we use ¾ allowable Online NW web space for sermons). Barbara removed all but 6 months. Looking at ways to offload them to a
free/cheap web hosting site as Salem UU does. Discussed what documents we would post
– all minutes, Policies & Procedures. Ken will ask Salem if they leave any
documents off website and why. For
now, we will try to put most business on the site.
Business meeting agenda – to be posted by May 10 (10 days
prior to meeting)
- report of pledge results
- approval of budget
- vote on slate of officers –
nominees so far: Genevieve, Nakota,
Brian
Covenant process:
The Covenant steering
committee includes Phil, Ken, Patriciafaye, Otis , Susan M.
Ken contacted Mark Alter,
who helped with Wy'East UU covenant, to be intial
facilitator. Action: Meeting with him Monday to see if he is ok. He is very committed to this
process.
Phil noted they have
tried to get PNW district involved, but so far they have not responded to multiple
inquires.
Old business
$1000 to send
people to UU General Assembly in Phoenix, June 20-24. We will use our
discretionary funds. This year the meeting tied into social justice - immigration issues. Action: Ken will announce, by
email and Sunday May 6 service, the lottery system to select 3 members to
receive $300 stipend to attend.
Senior center.
Candle wax on floor. Action: Ken
will send message as FYI to Patriciafaye, Worship
Committee. Phil will respond to Ann.
New business
á Committee reports– everyone sent
mission statements that will be posted or updated on website.
á Adult RE - Ken & Kris are working on list of
organizers for a new committee to create new adult community and learning
opportunities.
á UUFM traditions - how do we make
traditions? who
are we? what
do we stand for? Ken suggested we
have many traditions already: circle suppers, potentially annual play, summer picnic, Guest At Our Table,
Mystery Friends, money and food to
local charities, chalice lighting, story for ages, spirit of life, cares and
concerns, sharing music. We could
include new traditions other UU Fellowships have: Flower service, Water communion,
, Child Dedication Ceremony, Coming of Age ceremony. Action:
Ken will share these ideas with Worship Committee
Meeting adjourned
8:15pm
Next meeting May 9
@ 6:30 Phil's