March 18, 2012 Business Meeting

12:10 Ken Moore (Board Chair) called meeting to order - 24 participants (quorum achieved)

The membership approved the minutes from the last business meeting in September 19, 2011.

By-Laws Changes: Members moved and seconded a call to vote for approving the By-laws changes discussed last meeting. The by-laws changes approved unanimously.

Changes approved as follows:

9.1 Assumption of duties

The members of the Board of Directors elected at the Annual Meeting of the members shall assume their duties at the first meeting of the Board in June and serve their prescribed terms, or until the election or appointment of a successor to their position.

[Changed from” The members of the Board of Directors shall assume their duties immediately after the meeting in which they are elected and serve their prescribed terms, or until the election or appointment of a successor to their position.]

9.6.1 Checks

All checks over $500 written on accounts opened by the Fellowship will be co-signed by the Treasurer and by the Chair or Vice-Chair of the Board of Directors, or his/her designee.

[Change from $50 to $500]

10.1.1 Virtual Meetings of the Board of Directors (BOD)

The Chair may elect to convene a “virtual” meeting of the BOD between regularly scheduled Board meetings if it is deemed necessary to decide specific issues of extreme urgency. These meetings will be conducted using e-mail. A quorum shall consist of a majority of the existing BOD members. Approval of proposals shall require the consent of at least three quarters (¾) of the members participating in the special meeting. If a majority of the Board feels that a solution cannot be concluded via e-mail, the Chair may elect to convene a special “live” meeting of the Board. At these special “in-person” meetings, the usual rules regarding quorum and voting will apply. All interim decisions must be discussed again at the next regularly scheduled BOD meeting.

[Addition]

Budget projection: Barb Roush presented the budget projections for 2012-2013 and asked for comments and suggestions – The total is $32311.24, just slightly higher than last year.

A discussion ensued about several budget lines. Ken Moore explained that the Welcoming Committee, and its budget, merged with the Social Action Committee and was renamed to be the Social Justice and Action Committee. This is not to be confused with the budget line for Socials.

Brian DeMarco suggested we have a better explanation for the budget lines for each committee. Phil Newman noted our by-laws include presentation of committees and their members at the May meeting, so preparing for this along with activities related to the budget, would be a good idea.

Ken Moore suggested each Committee create a mission statement, what the committee does and a list of its goals, related to the budget line for that committee, and email it to him.

It was discussed that the Policies and Procedures Manual has information about the Committees. Barbara Valentine said she would send copies to Committee chairs.

The rental fee for the Senior Center has gone up, $1000 a year. $800 for rental and additional for parent class “overtime.”

The new Nominating Committee was presented: Judy Spinner, Vicki Willbanks, Greg Valentine. They are charged with finding 3 nominees to replace the Board members leaving in May and 5 to replace the Nominating Committee and alternates.

Ken Mooreacknowledged generosity of members all around. He is looking for volunteers to help with a new mission and covenant process Committee. This will kick off with a workshop May 12.

Meeting adjourned 12:45 pm. Recorded by Barbara Valentine