UUFM Board Meeting September 13, 2011

 

Present: Phil Newman (Chair), Alene Jacobs, Barbara Valentine, Ken Moore , Lynn Hughes, Barb Roush, Marcia Blevins.

Meeting called to order by Phil Newman at 6:30pm.  

Minutes:  Board reviewed minutes from last meeting.  Action: Marcia moved and Alene seconded to approve the August 9, 2011 board meeting minutes.  Unanimously approved.

 

Committee Reports

Finance:  Barb reminded us that we still had not decided what to do with $5600 left over from last fiscal year.  We had earlier discussed creating a third fund – Future Fund – that might be more flexible than either the Reserve and Building funds required by the By-Laws.  Phil noted that the Reserve fund could include 2 months of the current budget – For our current budget that would be  $86.47 a day x 60 = $5188.20, which ends up being close to what we already have in the Reserve ($6015.57)  That would mean we do not need to add to the Reserve fund this year.

Action: We decided to wait until after the Fellowship Retreat Oct. 16 when we knew better our priorities.

 

Barb then presented the TreasurerÕs Report - UUFMÕs bank balance is $13,107.12  Available cash $11,041.19.  She also mentioned that our Budget for 2010-11 was about $25500 and we received $30600.  The difference mostly comes from non-pledged funds. Action: Barb moved and Marcia seconded to approve the Financial Report.  Unanimously approved.

 

The Board addressed the Audit Report concern to provide processes for better oversight and security.  Ken noted that adding $91 annually to our insurance policy would bond us for $5000.  The board agreed that this would provide added security without complex handling procedures.  Ken will sort out the details with the insurance

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Worship Committee: Report included no action items for the board.

 

RE Committee: 

á       Kris would like to rent the Senior Center extended hours to 1:30 once each in Oct. Nov. Dec. and Jan  so the RE Committee can offer a parenting course.  Action: Phil will tell Senior Center

No other Committee Reports

 

Senior Center:  

á       Conflict – the Senior Center will be closed January 1, 2012, our first service of the year.   Phil will ask the Worship Committee to figure out what to do with that service. 

á       We also discussed how we reserve and pay for the Senior Center.  Ken suggested we pay monthly instead of quarterly in advance.  Barb will ask Bev about the history of this.

 

Sept 18 Business Meeting:Agenda sent out in advance

 

á       Will discuss Finances: Balance, funds, and Budget (Barb R.)

á       Audit Report – Phil will have a copy and the board response

á       Proposed by-law changes.

 

Annual Fellowship Retreat:  The Board discussed how best to present Board Retreat ideas as a starting point for activities at the upcoming Fellowship Retreat.  Phil will create a document to get the congregation thinking about this and send it out in advance of the meeting.

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Next Board Meeting: October 4, 2011 at Barbara VÕs house.  6:00. (half hour earlier)

 

Meeting adjourned 9 pm.

Submitted by Barbara Valentine

September  13, 2011