UUFM Board Meeting August 9, 2011

 

Present: Phil Newman (Chair), Alene Jacobs, Barbara Valentine, Ken Moore , Lynn Hughes, Barb Roush, Marcia Blevins,

Meeting called to order by Phil Newman at 6:30pm.   He asked for additions to the agenda.  There were none.

Minutes:  Board reviewed minutes from last meeting.  Marcia moved and Lynn seconded to approve the July 20, 2011 board meeting minutes.  Unanimously approved.

 

Committee Reports

Finance: Barb presented the TreasurerŐs Report - UUFMŐs bank balance is $14396.29  Available cash $9327.56.  Barb did not mover surplus and denominational funds into Money Market accounts as suggested last meeting due to comments in the Audit Report.

 

The Annual Audit was completed by Bernie McGinnis and Susan Marrant August 3, 2011.    The Report made several recommendations to provide processes for better oversight and security.  Phil asked the Finance Committee (Ken, Barb, Bev) to review the audit suggestions and come back to the board with an action plan.

 

Worship Committee: The Worship Committee has not yet met since Jeannine became Chair, but will August 22.  Nakota has been added to the Worship Committee.  Barb wondered if there was a process for adding to Committees, worried that perhaps too many could be on a committee.  Ken pointed out the Worship Committee has many specialized duties (Music, Sound System, Speaker roster, Celebrants, etc.) so it needed to be a free flow process for a while. 

 

RE Committee:  Kris wanted to change the date for a potluck in the park for September 18, since September 4 might interfere with Labor Day plans.   The Board had no objection.  Phil will let Kris know.  Kris also noted the RE Committee would like to offer a parenting course.  She is polling for interest among the congregation. 

á       The RE Committee has updated some wording in the RE Policy and Procedures manual.  Action:  The Board approved the changes.  Barbara (Secretary) said she would update and date that section of the Policies and Procedures manual  copy Bev sent her and also produce hard copy for the Administrative notebook.  Barbara and Phil will get together to  create a process for updating the whole Policies and Procedures handbook.

á       The RE Committee plans to send follow-up emails to UUFM visitors with children, suggesting that if Membership Committee wants to do this, please let RE Committee know.

á       The Committee also recommends Susan Maginn be asked to speak several times as she seems  to be a hit with families.  Action: Ken will let Worship Committee know.  The Board also suggested it would be nice to have Linda Olds again.

 

Annual Membership Retreat:  date tentatively will be Sunday October 16, 2011 at Judy SpinnerŐs house.  Rev. Rick Davis has agreed to attend to address issues especially related to adding a minister, but also anything else we discuss.

 

Eric Gabrielsen asked to purchase a Boomstand for the microphone for $20.  Barb agreed there was still money left from the Silent Auction to fund this.  Barb will respond to Eric.

Board Retreat: Change to August 20, 8:30-12:30.  Ken agreed to contact Jeannine to request the Worship Committee send a rep and Phil agreed to contact Susan to send someone from the Membership Committee.  Kris can represent RE. 

Agenda :

á       Kris will discuss ideas derived from General Assembly. 

á       Articulating UU Faith

á       Growth and planning for the future.  Discuss FORTH plan. 

á       Goal: provide a framework for a 5-year strategic plan with coherent ideas to present at the Annual Membership Retreat.

á      

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Next Board Meeting: September 13,2011 at MarciaŐs house.  6:30.

 

Meeting adjourned 8:15 pm.

Submitted by Barbara Valentine

August 13, 2011