UUFM Board Meeting July 20, 2011

 

Present: Phil Newman (Chair), Alene Jacobs (late), Barbara Valentine, Ken Moore , Lynn Hughes, Barb Roush Absent: Marcia Blevins,

Meeting called to order by Phil Newman at 6:30pm.   He noted we had a quorum (5 of 7) in order to vote. Alene arrived about 45 minutes into the meeting.

Minutes:  Ken moved and Barb R. seconded to approve the June 8, 2011 board meeting minutes.  Unanimously approved.

 

Committee Reports

Finance: Barb presented the TreasurerŐs Report - UUFMŐs bank balance is $14221.76  Available cash $9600.03.  Pledge correction from last report.  2011/12 Pledges total: $30359.  Pledges received by end of June 2011 for 2010/11 Budget year : 100.62 %. 

á       BevŐs role now that she is no longer treasurer: she will have no official role, other than to be part of the Finance Committee.  Barb (Chair) will bring information about the budget to each board meeting or to point out red flags.  She will call meetings as needed.  Phil would like to attend any Finance Committee meetings.   Lynne moved and Barbara V. seconded to approve Finance report.  Unanimously approved.

á       Barb R. also noted someone needs to take over BevŐs job of counting attendance each week.  Barbara V. noted that at the Salem UU that role goes to the greeters, who also count the offeratory.  She suggested UUFM greeters can adopt that role as well.   The advantage is that there will always be a greeter to do the job.  They will note Adults, Youth, and Children.  Ken will contact Jeannine with a plan to get the counting procedure in place pending her agreement and then Nancy's agreement as greeter coordinator and trainer.

á       Barb wondered how we will manage surplus money in the general fund from the last fiscal year.  In the past we have plowed it into CDs or Money Market Funds.  The Board decided to move $5,600 from the
general fund into the money market account.  The Board also decided to
move $3,483 (which has been set aside for this year's denominational
membership dues) into the money market account until the dues are paid,
rather than leaving that money in the checking account.

 

 

Worship Committee: The Worship Committee has not yet met since Jeannine became Chair, but will August 22.  She submitted a report with questions, derived from conversation with Ken, the outgoing chair, that the Committee will tackle the first meeting.   Some issues discussed:

á       Phil reiterated Board support for JolynnŐs decision regarding piano players.

á       Barb will give Jeannine the budget information for the Worship Committee.

á       Regarding payment for UU ministers, Board noted $250 was the going rate so this should not be in dispute.

á       Ken suggested that the speaker selection process would work better if the Worship Committee had more input for endorsing the lineup.  The Board agreed.  Ken will tell Jeannine.to include progress on speaker selection as part of the regular Committee report. 

 

RE Committee:  Kris wanted to know if they could organize a potluck in the park for September 4.  The Board had no objection.  Phil will let Kris know.

 

Building Committee: The Capital Task Force (CTF) – Eric G. learned  from General Counsel in North Carolina in June about a stewardship program called FORTH.  Phil urged the Board to read the program website so we could discuss at upcoming board retreat.. 

 

Social Action Committee:  On going activities.  .

 

Policy and Procedure Manual:  Barbara V. had members sign the Conflict of Interest Policy and Affirmation page as required each year.  She also noted that the P&P Manual required updating each year.  Phil said he would discuss a plan for doing this with Barbara V.

 

Annual Membership Retreat:  date will be October 9, 23, or 30 to be decided at Board Retreat.

 

 Board Retreat: Change to August 20, 8:30-12:30.  Agenda :

á       Kris will discuss ideas derived from General Assembly. 

á       Articulating UU Faith

á       Growth and planning for the future.  Discuss FORTH plan. 

á       Goal: provide a framework for 5 year plan as board with coherent ideas to present at the Annual Membership Retreat

UUFM Summer Picnic at KenŐs: Saturday, July 30: noon to whenever.  Food starts at 1pm.

 

.

Next Board Meeting: August 9,2011 at AleneŐs house.  6:30.

 

Meeting adjourned 8:45 pm.

Submitted by Barbara Valentine

July 23, 2011