UUFM Board Meeting June 8, 2011

Present: Phil Newman (Chair), Alene Jacobs, Marcia Blevins, Barbara Valentine, Barb Roush, Ken Moore , Lynn Hughes

Meeting called to order by Phil Newman at 6:45pm. First meeting of New Board.

Minutes: Alene moved and Marcia seconded to approve the May 10, 2011 board meeting minutes. Unanimously approved. Marcia moved and Ken seconded that we should distribute the May 15 Business meeting minutes to the membership for comment. They will be approved at the next Business meeting. Barbara V. will distribute to members.

Election of New Officers: The Board elected new officers as follows:

Chair: Phil Newman will continue

Treasurer: Barb Roush

Secretary: Barbara Valentine will continue

Vice Chair: Ken Moore

Committee Reports

Finance: Barb presented the Treasurer’s Report - UUFM’s bank balance is $15906.30 Available cash $9502.60. Ninety seven percent of current pledges have been received. The 2011/12 Proposed Budget: $31,563 with Pledges to date: $31559 – pretty darn close to perfect!! Motion by Ken to approve Treasurer’s Report, seconded by Marcia. Approved unanimously. Ken recommended we have a quarterly report on the Budget versus Actual amounts. Other issues:

· The Board members need to sign a Conflict of Interest document each year. Board agrees it is the Secretary’s duty to bring this to the new incoming Board each year.

· Rev Rick Davis always refuses a speaking fee so we usually give him a Gift Card. Barb will ask Kris or Bev about this.

· Bank statements: Requiring bank statements to be opened and initialed by a member other than the Treasurer is extremely inefficient. The procedure was instituted to enhance security, but is redundant since this information is also securely available online. Motion by Marcia to do away with this practice and allow the Treasurer simply to open the statements. Ken seconded. Approved Unanimously.

· Barb would like to streamline the process of distributing checks to employees. Currently any check over $50 must be co-signed which requires finding co-signers every service. Can we change the amount to $250 or $300 so at least regular employees can be paid regularly without co-signature. We will discuss at upcoming Board Retreat.

· New Co-signers: Barb Roush, Treasurer and Ken Moore, Vice Chair will become new co-signers and Phil Newman, Chair will remain a co-signer per the by-laws. The Chair designates Barbara Valentine, Secretary, Kris Gabrielsen, Past Chair, and Bev Halvorsen, Past Treasurer to retain check co-signing privileges.

· Finance Committee: Motion by Barbara, seconded by Ken: To Create a Finance Committee composed of 3 members: the Treasurer, a Board member, and another member. Duties to meet quarterly to review budget and finances. Approved unanimously. Tentatively the new group will include Ken Moore, Barb Roush, and Bev Halvorsen (pending her acceptance).

Worship Committee: Do we need a liaison from the board to the Worship Committee? Ken, past Worship Committee chair, will take on this role. Phil will continue to stay connected to speaker selection activities.

Membership Committee: Susan Marrant will take over as chair for Marcia this summer. Last Board meeting Kris suggested we have a strategic plan for membership. Ted agree we need young people on the membership committee. Marcia will ask Ted to serve. Phil is keen that we have a Board meeting to focus on growth of membership which will include representatives from Membership, Worship, and RE.; Plans for this will be discussed at the Board Retreat.

RE Committee: No action needed.

Welcoming Committee: Suggestion that Welcoming Committee is losing focus. Lynn believes more work to do in our fellowship and will spearhead this effort..

Social Action Committee: On going activities. Two food sorting activites slated for the summer.

Building Committee: The Capital Task Force (CTF) survey results returned. Board will discuss next time..

Annual UUFM Summer Picnic at Ken’s: Saturday, July 30: noon to whenever. Food starts at 1pm.

Board Retreat: August 27, 8:30-11. Agenda: what is important to us? How do we go about doing that? How does it fit together? Will discuss potential Strategic Planning Meeting with Worship, Membership, and RE Committees.

Chalice ordered. Barb and Alene will meet with Kris for approval.

UUA General Assembly: June 22-26 Charlotte North Carolina. Kris and Eric Gabrielsen are attending.

Next Board Meeting: July 20,2011 at Alene’s house. 6:30.

Meeting adjourned 9:00 pm.

Submitted by Barbara Valentine

June 12, 2011