UUFM Business Meeting

September 19, 2010

Phil called meeting to order 12:15 pm in the Senior Center after the Sunday Service.

1. Application to UUA has been mailed and includes 38 founding members. Phil thanked the previous board for all the work that got us to this point.

2. Director of Religious Education : Christi Olson has been hired for this position and will start the October 3 service. She says she may come to our All Fellowship Retreat next week (Sept. 26)

3. Reminder of Retreat that starts at 1:30 and is at Judy Spinner’s house.

4. Welcoming Committee Process: Patriciafaye noted that there were 6 workshops and 35 people who attended at least 1. (Average 20 a workshop). A draft letter will be presented to the Board soon. She also said the Committee is planning a Fall Film Series and would like to advertise the TAO Youth group more widely as a place for teens to become engaged with UUFM.

5. Sound System: Phil noted the Board’s concern about the logistics and safety of setting up the system currently. He broached the idea of talking with the Senior Center about a mutually beneficial arrangement that might include donating the system. Kris added that we would keep the microphone and listening devices, but donate the speakers and stands . There was a long discussion. Brian De Marco suggested we let the Senior Center use the system, but not donate it. Another idea was to mount the speakers for the Senior Center, but this may require City approval first, which could take a long time. Motion called by Eric Gabrielsen and seconded by Susan for the Board to talk with the Senior Center about the possibility of leaving the system there for both their use and ours, but not donate it. A separate discussion about mounting the speakers for them would also be explored.

6. Finance: Bev noted the Budget and Pledges well on target. She also discussed the conversation she had with the Senior Center staff about general clean up, but two issues we need to resolve: If we want to use the kitchen in the back, we have to rent it. If we want chairs set up for the service we will have to pay for that service. Discussion ensued. Motion called by Ronni and seconded by Pam for the Board to get costs on extra room and setup. We will also find out the cost for a pianist to practice with new Choir Jolynn is forming. The Board will bring these costs to the membership for discussion and possible prioritization.

7. Phil thanks Greg and Brian for the recent audit they conducted in July. Brian suggested we might want to review the By-Laws provision that the Board may make $1000 expenditures without membership approval. This discussion could be revisited at another meeting.

Meeting Adjourned 1:10pm

Submitted by Barbara Valentine

September 26, 2010