UUFM Board Board Meeting September 8, 2010

Present: Phil Newman (Chair), Ted deChatelet, Kris Gabrielsen, Lynn Hughes, Bev Halverson, Marcia Blevins, Barbara Valentine

Meeting called to order by Phil Newman at 6:30pm.

Motion by Marcia to approve Minutes from August meeting. Ted seconded. Approved unanimously.

Committee Reports

• Finance: Bev Halverson gave the Treasurer’s Report. UUFM’s bank balance is $151158.16. Available cash $10,823.05. Expenses low $663.12. Income: $1885.55. Motion by Ted to approve Treasurer’s Report, seconded by Lynn. Approved unanimously.

• Pledges higher than budget for 2010-2011: Budget $25,834; Pledges $26,278. We have received 37% of pledges already.
• Now have 38 official members to support our request for UUA membership.

· Welcoming Committee: Phil awaiting draft letter from Committee, which he will forward to board for edits.

· Worship Committee: Ken is working on fine-tuning exit of children and other issues. John Braun (replaces Beth) will arrange speakers starting on those for first of the year. JoLynn is arranging small choir of members for the service. She also plans to teach songs to the children.

Annual All-Fellowship Retreat: September 26, 2010. Planning team includes Bernie, Elliott, and Nancy. During two meetings on the subject, Ted, Ken, Kris, Leah, and John have also offered input. Jeanine from Pacific Northwest District will be lead facilitator. Elliot, Kris, Ted, and Ken will co-lead specific sections. Event starts at 1:30 at Judy Spinner’s house. Pot luck planned for 5pm.

Background checks – Ted has completed 3 checks

UUFM Business Meeting –September 19, 2010 after the service. Phil will compile agenda and email to membership.

UUA Application process: All set for applying for UUA membership in September. Check list completed and materials arranged for mailing. Barbara will copy the materials and mail them along with the check in time to arrive at UUA before September 20.

Religious Education Director: Two applications received for RE Director position. The DRE Committee interviewed both applicants and checked references. Contract extends to June 30, 2011 and will not include expenses for mileage or travel time. Ted will be direct supervisor of DRE Director. Board discussed the two candidates and agreed to let DRE Committee offer the position to one of them after Ted re-checks one reference. If issues arise about this choice, Ted will email the Board for discussion before offering the position to the other candidate.

Motion by Ted that Board approve DRE Committee decision to hire candidate. Marcia seconded. Unanimously approved.

Web Site Issues: update. Alene Jacobs, Kathryn Lundeen, and Barbara will make up the Web Site Task Force which has not yet met. Barbara noted that the web site is in maintenance mode – updates only. The Task Force will deliberate on issues and bring a holistic plan to the Board before adding new features to the web site. The Board and Task Force may also consider updating software and editing options after a plan is in place.

Sound system – the Sound system needs a secure and stable home. Right now Eric G. sets it up, takes it down and transports it to his house every service. Not only is this labor-intensive if done properly (cables secured, etc.), but such a disruptive process may shorten the life of the system. Phil suggested donating the system to the Senior Center where they might find a way to set it up permanently and use for their own activities. Phil will bring this up for discussion to the membership at the next Business meeting Sept. 19.

Round Robin

· Nakota has resigned from Communication Committee

· Discussing the possibility of getting name buttons to replace name tags.

Next Board Meeting: Wednesday, Oct. 13, 2010 6:30pm - place to be determined.

Meeting adjourned 8:38 pm.

Submitted by Barbara Valentine

September 12, 2010