UUFM BOARD MEETING - APRIL 15, 2010

 

 

 

Present:  Bergen, deChatelet, Gabrielsen, Halverson, Hughes, Marshall

 

Kris Gabrielsen opened the meeting at 6:00 P.M.

 

Patriciafaye Marshall announced that she was no longer interested in applying for RE Director position.

 

Budget:  Cash on Hand:    $12,329.50 

               Building Fund:   $  1,691.65

                Reserve Fund:   $  4,007.76

 

Bev Halverson has a Pledge form ready for the Pledge Drive on Sunday, April 18th

 

Policy Manual:  Patriciafaye Marshall viewed the CD-Rom of the proposed policy manual and is in agreement with its provisions.  A motion by Patriciafaye Marshall to accept the Policy Manual in the version sent to the Board for review was seconded by Ted deChatelet.  With no further discussion the motion passed unanimously.

 

UUA Application:  Although the Fellowship voted to apply for membership in May at the March Business Meeting, Kris Gabrielsen is concerned about completing  the paper work that is required before May. She has discussed the process with Marcia Blevins of the Membership Committee, and they will work out the process for signing the Membership Book. She asked the Board if we could put off applying until September.  Ted deChatelet moved that UUFM table joining the UUA until September 2010.  Beverly Halverson seconded the motion.   With no further discussion the motion passed unanimously.

 

Insurance:  Beverly Halverson reported that our Insurance Company has requested a list of the Fellowship’s employees, as well as any paid speakers, or for her to send copies of all of the work comp plans each person has.  Bev will send a list of the child care workers, musicians, and guest speakers.

 

Membership Application:  With little discussion Pam Bergen moved that we accept the Membership Application as is adding a grammar correction and more space for handwritten information by the applicant.  Ted deChatelet seconded the motion and it was unanimously accepted.

 

Policy for Paying for UUFM members to attend conferences, etc:  After considerable discussion as to the pros and cons of this idea, particularly the cost to the Fellowship,  Patriciafaye Marshall offered the following Policy Statement:

 

“UUFM will entertain requests from people in leadership positions to attend certain conferences, seminars, etc. when attending such will be advantageous to our Fellowship.”

 

Ted deChatelet moved that we accept Patriciafaye Marshall’s policy proposal.  Beverly Halverson seconded the motion and, it was unanimously accepted.This policy statement will be added to the Board Administration section of the Policy Manual.

 

Request to send Jolynn Moore to the UU Music Conference:  The Worship Committee requested permission to attend the UU Music Network Conference to be held in Madison, Wisconsin from July 14-18, 2010.  Her written explanation of how she can improve and grow our Fellowship’s musical programs by attending this conference was eloquently expressed.  Patriciafaye Marshall made a motion to send Jolynn Moore to the UUMN Conference in Madison, Wisconsin from July 14-18 and to appropriate a maximum of $1000.00 for her expenses.  Lynn Hughes seconded the motion. There was no further discussion and the motion was passed unanimously.

 

Board Goals:  Kris Gabrielsen addressed the matter of accomplishing the goals the Board had set itself for 2009-10.  We have reached the goal of having 65 or more in attendance at our services.  Our signed membership goal was not met, but this did not end up being a focus.  We have retained our current members.  Replacing our volunteers as needed is going well.  The Nominating Committee is working on the slate for this year’s election in May.  We are still working on improving and changing the Treasurer’s role.  Beverly Halverson feels that a back-up treasurer is very necessary.  Kris expressed her pleasure in the goals we have met and thanked the Board for a good year.

 

Committee Reports:

 

Welcoming Congregation Committee:  Would like to see more signed up for the workshops.

 

Worship Committee:  Refining set up and take down.  How to schedule ministers.

 

Membership Committee: Have completed work on Membership Application forms.  Would like to see greater effort made greeting newcomers to our services.

 

Care Concerns:  How to handle prolonged absences by committee members. The Board suggested giving them a leave of absence. Disappointed at cancellation of Pastoral Care Training session.  Will attend the expected rescheduled session in the Fall.

 

Religious Education:  Ken Moore, Eric Gabrielsen, Barbara Roush and Kathryn Lundeen met to draw up a new proposal for a paid Director.  They will present this at the April 18th meeting after the service.

 

Pledge Drive:  Ken Moore and Phil Newman are conducting the pledge drive on Sunday, April 18th for the 2010-11 year.

 

No meeting is scheduled for the Board to meet in May as the new Board will be in charge as of May 16th.

 

Kris Gabrielsen adjourned the meeting at 8:15.

 

 

Respectfully submitted,

 

 

 

Pamela H. Bergen, Secretary