UUFM BOARD MEETING - APRIL 15, 2010
Present: Bergen, deChatelet,
Gabrielsen, Halverson, Hughes, Marshall
Kris Gabrielsen opened the meeting at 6:00 P.M.
Patriciafaye Marshall announced that she was no longer interested in applying for RE
Director position.
Budget: Cash on Hand: $12,329.50
Building Fund: $ 1,691.65
Reserve Fund: $ 4,007.76
Bev
Halverson has a Pledge form ready for the Pledge Drive on Sunday, April 18th
Policy
Manual: Patriciafaye
Marshall viewed the CD-Rom of the proposed policy manual and is in agreement
with its provisions. A motion by Patriciafaye Marshall to accept the Policy Manual in the
version sent to the Board for review was seconded by Ted deChatelet. With no further discussion the motion passed
unanimously.
UUA
Application: Although the Fellowship
voted to apply for membership in May at the March Business Meeting, Kris Gabrielsen is concerned about completing the paper work that is required before
May. She has discussed the process with Marcia Blevins of the Membership
Committee, and they will work out the process for signing the Membership Book.
She asked the Board if we could put off applying until September. Ted deChatelet
moved that UUFM table joining the UUA until September 2010. Beverly Halverson seconded the motion. With no further discussion the motion passed
unanimously.
Insurance: Beverly Halverson reported that our Insurance
Company has requested a list of the Fellowship’s employees, as well as any paid
speakers, or for her to send copies of all of the work comp plans each person
has. Bev will
send a list of the child care workers, musicians, and guest speakers.
Membership
Application: With little discussion Pam
Bergen moved that we accept the Membership Application as is adding a grammar
correction and more space for handwritten information by the applicant. Ted deChatelet
seconded the motion and it was unanimously accepted.
Policy for
Paying for UUFM members to attend conferences, etc: After considerable discussion as to the pros
and cons of this idea, particularly the cost to the Fellowship, Patriciafaye
Marshall offered the following Policy Statement:
“UUFM will
entertain requests from people in leadership positions to attend certain
conferences, seminars, etc. when attending such will be advantageous to our
Fellowship.”
Ted deChatelet moved that we accept Patriciafaye
Marshall’s policy proposal. Beverly
Halverson seconded the motion and, it was unanimously accepted.This
policy statement will be added to the Board Administration section of the
Policy Manual.
Request to
send Jolynn Moore to the UU Music Conference: The Worship Committee requested permission to
attend the UU Music Network Conference to be held in Madison, Wisconsin from
July 14-18, 2010. Her written
explanation of how she can improve and grow our Fellowship’s musical programs
by attending this conference was eloquently expressed. Patriciafaye
Marshall made a motion to send Jolynn Moore to the
UUMN Conference in Madison, Wisconsin from July 14-18 and to appropriate a
maximum of $1000.00 for her expenses.
Lynn Hughes seconded the motion. There was no further discussion and the
motion was passed unanimously.
Board
Goals: Kris Gabrielsen
addressed the matter of accomplishing the goals the Board had set itself for
2009-10. We have reached the goal of
having 65 or more in attendance at our services. Our signed membership goal was not met, but
this did not end up being a focus. We
have retained our current members.
Replacing our volunteers as needed is going well. The Nominating Committee is working on the
slate for this year’s election in May.
We are still working on improving and changing the Treasurer’s role. Beverly Halverson feels that a back-up
treasurer is very necessary. Kris
expressed her pleasure in the goals we have met and thanked the Board for a
good year.
Committee
Reports:
Welcoming
Congregation Committee: Would like to
see more signed up for the workshops.
Worship
Committee: Refining set up and take down. How to
schedule ministers.
Membership
Committee: Have completed work on Membership Application forms. Would like to see greater
effort made greeting newcomers to our services.
Care
Concerns: How to handle prolonged
absences by committee members. The Board suggested giving them a leave of
absence. Disappointed at cancellation of Pastoral Care
Training session. Will attend the
expected rescheduled session in the Fall.
Religious
Education: Ken Moore, Eric Gabrielsen, Barbara Roush and Kathryn Lundeen
met to draw up a new proposal for a paid Director. They will present this at the April 18th
meeting after the service.
Pledge
Drive: Ken Moore and Phil Newman are
conducting the pledge drive on Sunday, April 18th for the 2010-11
year.
No meeting
is scheduled for the Board to meet in May as the new Board will be in charge as
of May 16th.
Kris Gabrielsen adjourned the meeting at 8:15.
Respectfully
submitted,
Pamela H.
Bergen, Secretary