UUFM BOARD MEETING - SEPTEMBER 24, 2009

 

 

Present: Bergen, deChatelet, Gabrielsen, Halverson, Hughes, Marshall, McGinnis

 

Kris Gabrielsen opened the meeting at 6:30 P.M.

 

Kris reported that 57 people were present at our September 20th service and that 24 attended Linda Old’s workshop that evening.

 

Treasurer Bev Halverson reported that there is COH $10,326.20, Building Fund has $1,661.89 and the Reserve Fund $4,000.00.  We have donated a total of $523.11 to the Virginia Garcia Clinic. The Senior Center is renting a third room to us for an additional $20.00/month. 

 

Our CPA shared with Bev that she believes we should be paying taxes on the payments we make to our child care workers and musicians and, that we owe $316.96 to the IRS for FICA payments.  After some discussion that questioned whether we do, in fact, owe anything to the IRS, Ted deChatelet offered to get a second opinion from another CPA. It was suggested that we hire a CPA to lessen the burden on our treasurer.

 

The Audit Team, Eric Gabrielsen and John Braun, conducted an audit of all our accounts from July 1, 2008 through June 30, 2009. Their report was submitted to the Board and accepted by unanimous vote.

 

Kris received a letter from the National UUA asking for a donation from UUFM, as an Emerging Congregation, to their National Program Fund.  Bernie pointed all the many things UUA does for Fellowships and Congregations. Patriciafaye Marshall moved and Ted deChatelet seconded that we provide 10% of our budgeted line item ($312.00) to UUA’s National Program Fund.  Unanimously passed.

 

Committee Reports:

 

Support Coordination Team – Tricia Crawford, leader.  Kris Gabrielsen will contact Tricia to reply to their question regarding the urgency of their work. It was agreed by the Board that we would like this team to move forward as soon as possible. 

 

Worship Team – Ken Moore, leader.  Jennifer Dean has resigned as music director.  Brynn Hurdus is our pianist.

 

Welcoming Committee – Patriciafaye Marshall, leader.  Patriciafaye is studying the different programs and workshops for the Fellowship to study.

 

Membership Committee  - Bernie McGinnis, leader.  On November 1st the first New Member Service will be held.  They will take place on a monthly basis.  UU 101 is being offered on a quarterly basis.  The committee will try to determine the current number of members in the Fellowship.  The list accounts for forty four but, there are six who may no longer wish to be members due to inactivity and having moved away.  They will be called to determine their interest.

 

Business Meeting: 18 members attended and after some discussion the revised Bylaws were passed.  The need for storage space at the Senior Center will be taken up with staff at the Center. The possibility of using their cupboards or providing a cupboard of our own will be considered.  The task of transporting RE material may be rotated among a few families.

 

Speaker Payment Guidelines:  The Worship Team forwarded their suggestions for paying our speakers.  Beverly Halverson made a motion to accept the guidelines from the Worship Team for payment.  Ted deChatelet seconded the motion.  Bernie McGinnis expressed his concern at the idea of paying members. Volunteers are providing their expertise in any number of areas and do not expect payment. The idea of setting a precedent by paying a member of UUFM was discussed at length. The question of a conflict of interest in the case of a Board member being paid was raised.  A vote was taken. Ayes – 0, Nays - 5.  Patriciafaye Marshall abstained due to a conflict of interest.  The motion was defeated.

 

Ted deChatelet then put the following motion forward:  Approve the guidelines as follows:

                        UU ministers receive $250.00 plus mileage

                        $100.00 to non UUFM members

                        $300.00 honorarium to Linda Olds for the four, hour and a half each,

                        evening workshops she will do in September and October.

                        For speakers who don’t fit any of these categories, we will make case by

                        case decisions and stay within our budget.

                        UUFM members will not receive payment for speaking.

 

Lynn Hughes seconded the motion. After some discussion the vote was taken.  Ayes - 6,

Nays – 0.  Patriciafaye Marshall abstained due to conflict of interest. The motion was passed.

 

Kris Gabrielsen suggested that the matter of paying any UUFM members for their work be on next month’s Board meeting agenda. The review of Board Goals was tabled for next month’s meeting. Implementing the new term limits for Board Members will also be discussed during the October board meeting.

 

Our next meeting will be held on Thursday, October 28th at Beverly Halverson’s home at 7 P.M.  The meeting was adjourned at 8:40 P.M.

 

                                                                                   

                                                            Respectfully submitted,

 

                                                            Pamela H. Bergen, Secretary