UUFM BOARD MEETING – JULY 27, 2009
Present:
Bergen, Gabrielsen, Halverson, Hughes, Marshall,
McGinnis
Kris Gabrielsen called the meeting to order at 6:30 P.M.
- Bev Halverson reported that as of
July 27th our cash on hand is $9,219.05. We have $4,129.47 in our Reserve
Fund and $1,376 in our Building Fund.
- It was suggested that we
increase our budget for the music program. Bev
Halverson will check with other Fellowships to see how they pay their
musicians, as well as their RE directors.
Bev Halverson moved that $129.47 be taken
from our potential Reserve Fund and $276.49 from our potential Building
Fund for a total of $405.96 to be moved into a Music Fund dedicated to
paying professional musicians. The motion was seconded by Patriciafaye Marshall. The motion passed unanimously.
- The Audit team will be
reporting to the Board very soon.
- Committee Reports were received
from the Support Coordination Team, Children’s Religious Education
Committee and the Worship Committee.
- July 26th Annual
Retreat: Kris Gabrielsen thanked the members of
the organizing committee for an excellent job in organizing and running
the Retreat. Lynn Hughes will ask the committee heads for a report on
their discussions with committee members.
- Bylaws Revision: Kris reported on the various
recommendations from the Bylaws committee and a number of the changes were
discussed. Terms for existing Board
Members will not be included in the Bylaws but, will be decided by the
Board, if it is approved to change the board member terms from 3 years to
2 years. After the Board receives
copies of the revised Bylaws they will vote by e-mail ASAP. A voice vote
will be taken at the Board Retreat on August 29th and the
Bylaws will be presented to the Fellowship in September at the business
meeting.
- Patriciafaye Marshall is concerned that we
are not calling Friends and Members to check on them when they have not
been to a service in a month or so.
It was suggested that the Support Coordinating Committee could
undertake this project. Pam Bergen
will call Tricia Crawford to suggest this.
- The Worship Committee needs
more members to be Celebrants. Patriciafaye
Marshall would like the Board to make some suggestions and she will issue
an invitation to those persons picked. She will lead a three hour training
program for new celebrants. The Board suggested she call Ted deChatelet, Phil Newman, Vicki Wilbanks,
Nakota Ashstarte and
Vern Hakro.
- Bernie asked that the Board
consider adding a line item to next year’s budget for a contribution to
the Interfaith Advocates for Peace and Justice in McMinnville. It was
decided that this will be added to the initial draft budget for the
2010-11 fiscal year for the members’ review and potential approval. The Interfaith Advocates will need some
help setting up and taking down their October 11th Peace
Program in McMinnville. Bernie will ask some individuals from UUFM to
help.
- Bernie is putting together some
TV spots with Neil Povey to air on Channel 11 in
McMinnville. They will be vignettes on Peace. They are also putting
together a fifteen minute program called “Solid Citizen” which will
introduce some of the volunteers who do so much to make life in
McMinnville and Yamhill County a better place to live. Before committing
to having these programs sponsored by UUFM, the Board would like to see a
tape of one of the programs.
- Ken Moore’s committee for the
August 23rd picnic has asked the Board for $200.00 to buy
hamburgers, hotdogs, garden burgers and buns for the picnic. After some
discussion Patriciafaye Marshall moved that
$125.00 be provided to the Picnic Committee for the August 23rd
picnic, to be spent as they see fit. Beverly Halverson seconded the motion
and it was passed unanimously.
- It was decided to have a thirty
minute Board Meeting before the Board Retreat on August 29th instead
of a regular Board Meeting in August.
The September Board Meeting will be held on September 24th
from 6:30 to 8:30 at Bev Halverson’s home.
The meeting
was adjourned at 8:40 P.M.
Respectfully
submitted,
Pamela
H. Bergen, Secretary