UUFM BOARD MEETING – MAY 31, 2009

 

Present: Bergen, de Chatelet, Gabrielsen, Halverson, Hughes, McGinnis

 

Kris Gabrielsen called the meeting to order at 7:00 P.M.

 

She welcomed Ted de Chatelet, one of our new members to the Board.

 

The Nominating Committee recommended that Lynn Hughes be appointed to the vacant position on the Board. Beverley Halverson moved that Lynn Hughes be appointed to the fill the vacant position on the Board; Bernie McGinnis seconded the motion. The motion was passed unanimously.

 

Beverley Halverson presented a projected budget through June 30th.   Cash on hand is $9,155.000 and our projected expenses are $1,824.00.   Her Treasurer’s Report through May 28th shows cash on hand is $8,797.90 and expenses $1,468.00.  Bernie McGinnis suggested that we need more money in our Reserve Fund than in the Building Fund. The Reserve Fund is for emergencies and should be built up ahead of the Building Fund. It was agreed that instead of dividing these monies by 50% they would be apportioned with 75% going to the Reserve Fund and 25% to the Building Fund.

 

The Pledge Drive finished $468.00 short of our budget.  Ken Moore and Bernie McGinnis were thanked for all their work in carrying this through to a successful conclusion.

 

Kris Gabrielsen wants to set up an Audit Team to review our Financial Records. It was decided that a team of two from the membership should be asked to do this. Pam Bergen will ask Eric Gabrielsen and John Braun to serve with Vicki Wilbanks as a backup member.

 

It was decided that our next quarterly Fellowship Business Meeting will be held on Sunday, September 20th.  Our Bylaws need amending.  Beverley Halverson, Kris Gabrielsen and Brian DeMarco will meet on June 11th to start the working on this. The Fellowship needs to vote on the revised version at the September business meeting.

 

Committee Reports were received from the Canvassing Committee and the Religious Education Committee.

 

Beverley Halverson looked into the current rental market for space that the Fellowship could use. She measured the space we use at the Senior Center (2000 square feet). A local realtor told her that the going rate is $1.00 per square foot plus utilities; that parking can be a problem. We also will need to purchase chairs, tables, kitchen equipment and other furnishings.  Bev projects that we need 75 to 100 members to afford to make this happen and recommended that we should continue to meet at the Senior Center.

 

At this point Lynn Hughes arrived. She was told that she had been unanimously appointed to the vacant seat and was warmly greeted by all.

 

The election of the Board’s Chair, Vice Chair, Secretary and Treasurer took place. Kris Gabrielsen shared that Patriciafaye Marshall offered to be the vice chair.  Bernie McGinnis also said he would be interested in being the vice chair. A motion to nominate Bernie McGinnis for Vice Chair was made by Bev Halverson and seconded by Lynn Hughes.  The vote passed unanimously. Ted de Chatelet made the motion to retain the three other officers from the previous year, and the motion was seconded. The vote was carried unanimously. The following are the officers:  Kris Gabrielsen as Chair, Bernie McGinnis as Vice Chair, Pam Bergen as Secretary and Bev Halverson as Treasurer.

 

Bev Halverson handed out copies of our Conflict of Interest Policy which needs to be signed by the Board annually. This signing of the policy will be done at our next Board meeting after all of the board members have a chance to review the policy.

 

The Fellowship’s Annual Retreat will be held at Tricia Crawford’s home on Sunday July 26th from 1:00 to 4:00 P.M. with a potluck supper to follow. Vicki Wilbanks and Nancy Nelson will be asked to join Lynn Hughes and Kris Gabrielsen to plan this. Pam Bergen will call them.

 

The date for Ken Moore’s picnic at his Yamhill home will be voted on at our June 7th Service.

 

The date for our annual Board Retreat in August has not been decided. Kris will use Meeting Wizard to find a date that will work for most, if not all, board members.

 

Kris Gabrielsen passed out a new Contact Sheet for the Board to correct. It will be passed around at the June 7th Service for the Fellowship to check.

 

Our next Board Meeting will be held at Bev Halverson’s house on June 15th at 7:30 P.M.

 

The meeting adjourned at 9:00 P.M.

 

 

                                                                        Respectfully submitted,

 

 

 

                                                                        Pamela H. Bergen, Secretary

 

 

 

 

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